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HomeMy WebLinkAbout14.a. Committee Minutes-Real Estate, Environmental & Planning 10-25-2021 Page 1 of 11 Item 14.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT November 4, 2021 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: OCTOBER 25, 2021 - REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE - CHAIR MCGILLAND MEMBER HOCKETT Attached are minutes of the above Committee meeting. ATTACHMENTS: 1. Minutes of 10-25-21 meeting 2. (Handout) Item 5.a. Presentation November 4, 2021 Regular Board Meeting Agenda Packet- Page 299 of 324 Page 2 of 11 CENTRALSAN CENTRAL • R• COSTA SANITARY DISTRICT 5019 • REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA TAD I.PILECxI President SANITARY DISTRICT DAVID R. WILLIAMS REAL ESTATE, ENVIRONMENTAL President Pro Tent & PLANNING COMMITTEE BARBARA D.HO MARIAHN.LAURITZENITZEN MICHAEL R.MCGILL MIN U T E S PHONE: (925)228-9500 FAX.- (925)372-0192 Monday, October 25, 2021 www.centralsan.org 9:00 a.m. (All attendees participated via videoconference) Committee: Chair Mike McGill Member Barbara Hockett Guest: Dave Richardson, Woodward & Curran (left after Item 6.a.) Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Steve McDonald, Director of Operations Philip Leiber, Director of Finance and Administration (joined during Item 5.a.) Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager (left after Item 4.b) Lori Schectel, Environmental and Regularoty Compliance Division Manager Mary Lou Esparza, Laboratory Program Administrator Blake Brown, Supervising Chemist Dan Frost, Senior Engineer (joined during Item 5.a.) Russ Leavitt, Engineering Assistant III (left during Item 6.b.) Dee Dee Barrett, Administrative Services Assistant 1. Notice This meeting was held virtually in accordance with the Brown Act provisions stipulated in Assembly Bill (AB) 361 and adopted by the Central San Board of Directors on September 30, 2021, via Resolution 2021-052, effective for the month of October 2021. The agenda included instructions for options in which the public could participate in the meeting. November 4, 2021 Regular Board Meeting Agenda Packet- Page 300 of 324 Page 3 of 11 Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 2 2. Call Meeting to Order Chair McGill called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Consent Calendar a. Review draft Position Paper to authorize a property purchase agreement and adopt Resolution No. 2021- accepting a Grant Deed and Grant of Easement from Rethink Green LLC (District Project 8457 — Parcels 1A, 1 B, and 2). Chair McGill requested a title be added to each of the maps to be able to properly identify them. Ms. Gemmell advised that Attachment 1 represents the right-of-way that will be purchased in the fee title; Attachment 2 shows the permanent easements purchased; and Attachment 3 depicts a temporary construction easement. b. Review draft Position Paper to adopt Resolution No. 2021- authorizing execution of a quitclaim deed for properties located at 1535 Diablo Vista Road in Alamo, as listed on Exhibit A to the Resolution; and authorizing staff to record documents with the Contra Costa County Recorder In response to a question posed by Chair McGill, Ms. Gemmell advised that older easements are dedicated to the District and done in a different way; hence, the quitclaim process is needed for this matter. COMMITTEE ACTION: Recommended Board approval 5. Items for Board Recommendation a.* Review proposed Guiding Principles for Satellite Water Recycling Facility (SWRF) Projects Mr. Petit reviewed the presentation attached and received feedback from the Committee Members on the proposed Guiding Principles. Guiding Principle 1 Member Hockett suggested "cities and towns"be included as to who would benefit from the projects to receive broader overarching entities. November 4, 2021 Regular Board Meeting Agenda Packet- Page 301 of 324 Page 4 of 11 Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 3 Chair McGill confirmed that the District will consider the total flow calculation of the flow diverted by a SWRF prior to billing the cities of Concord or Clayton. Mr. Petit concurred. Guidinq Principle 2 Mr. Bailey stated that in reference to entities having the jurisdictions, all parties, including applicable cities, must be in agreement and address all project related concerns. Guiding Principle 3 Member Hockett inquired how the District will prove to people there is not enough sewer water flow in the pipe and questioned whether a study had been completed. Mr. Petit responded that the District has sewer modeling software but requires the developer to do its own survey to measure the sewer flow during dry weather in order to figure out the desired diversion location. Central San can offer historical diversion data. In response to a question from Chair McGill, Mr. Petit stated that the satellite projects are not Central San projects; and, although supportive of the project, it is the developer's project and would be their responsibility to resolve a matter of location and confirming that the flow in their proposed diversion structure meets their desired requirements. In response to a question posed by Chair McGill, Mr. Petit advised that in the District Code there is a provision for a minimum flow of two feet per second that is to be maintained in a gravity sewer pipe. Chair McGill stated that he likes these types of projects but is concerned about the supply not being available and the District needs to come up with a way to get ahead to evaluate and measure this issue. Guidinq Principle 4 Member Hockett suggested LED ultra-violet technology for the satellite facilities. Mr. Petit stated that option would most likely take care of the disinfection once the technology is available commercially. However, there are concerns about membranes and byproduct issues, such as sludge and chemical cleaning. Chair McGill and Member Hockett reiterated adding other facilities, such as parks, to the listing shown in item D2 in this guiding principle section. November 4, 2021 Regular Board Meeting Agenda Packet- Page 302 of 324 Page 5 of 11 Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 4 Guidinq Principle 5 Member Hockett asked if parameters could be added to limit the construction schedule of a SWRF, so that the projects are actually completed in a timely manner. Mr. Petit stated that the construction is the responsibility of the developer and that the timeline is their prerogative. Chair McGill suggested adding verbiage to the guiding principle regarding abandonment and who is responsible for the cost. Mr. Petit indicated that this would typically be covered in an operations and maintenance agreement once the project is completed to address any long-term concerns. Chair McGill expressed his concern regarding entering into a Memorandum of Understanding (MOU) on a one-year basis. He suggested doing a long-term MOU with checkpoints. Mr. Petit advised that staff is trying to avoid MOD's that contain no end dates. There was a discussion regarding other agencies who participate in satellite facilities. Responding to a suggestion posed by Chair McGill, Mr. Petit stated that a paragraph will be added to the beginning of the guiding principles to emphasize the valuable resource of recycled water. COMMITTEE ACTION: Reviewed, provided input, and recommended Board consideration. 6. Other Items a. Receive update on Lamorinda Recycled Water Project (Shell Pipeline) Mr. Petit reviewed the memorandum included in the agenda packet. He stated that staff will conduct a feasibility study that includes the cost and how many people the pipeline could serve. Woodward & Curran will be working with staff to create a scope of work that will be presented to the Committee for further discussion. In response to a question posed by Member Hockett, Mr. Petit advised that the integrity of the pipe will require significant infrastructure upgrades and could be fairly expensive to complete. Chair McGill advised that this pipeline has been discussed with his liaison cities and questioned whether it was theoretically possible to use this pipeline for recycled water delivery. November 4, 2021 Regular Board Meeting Agenda Packet- Page 303 of 324 Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 5 Member Hockett stated that the discussion of this pipeline has been going on for the past 25 years and believes it will take a lot of time and money and would not be a viable source. Mr. Bailey stated that once the condition of the pipeline is better understood, staff will need direction from the Board as to how to proceed. He advised the Committee that he will meet with the General Manager of East Bay Municipal Utility District to discuss recycled water this week. COMMITTEE ACTION: Received the update. b. Receive update on Microplastics Ms. Esparza reviewed the presentation included in the agenda materials. She provided a short clip of a training video, composed by employees Joseph Zumbo and Jim Wan, showing the set-up of a collection apparatus and sample collections. Ms. Esparza answered questions posed by Committee Members. Both Committee Members expressed appreciation for the presentation and the training video. Mr. Bailey requested this presentation also be presented to the Central San Managers Forum. COMMITTEE ACTION: Received the update. C. Receive written report on the most recent meetings of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel reviewed the report provided in the agenda materials. COMMITTEE ACTION: Received the information. 7. Announcements Mr. Bailey provided a quick summary of the outcome from the storm that occurred yesterday stating that power was lost at the Orinda Crossroads Pump Station and only a minimal amount of overflow occurred. At the treatment plant, during peak flow, there was diversion to the basins. Mr. Bailey expressed his sincere appreciation to all staff, and the great teamwork, that helped mitigate the situation and minimized adverse impacts. Page 7 of 11 Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 6 8. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list. 9. Future Scheduled Meetings Monday, November 15, 2021, at 8:00 a.m. (Special) Monday, December 6, 2021, at 9:00 a.m. 10. Adjournment— at 11:14 a.m. November 4, 2021 Regular Board Meeting Agenda Packet- Page 305 of 324 Page 8 of 11 Item 5.a. (Handout) PROPOSED GUIDING PRINCIPLES FOR SATELLITE WATER RECYCLING FACILITIES - Jean-Marc Petit, P.E. �= Director of Engineering and Technical Services - Real Estate, Environmental and Planning Committee Meeting October 25, 2021 193TRUMT M,1 PROPOSED GUIDING PRINCIPLES FOR SATELLITE WATER RECYCLING FACILITIES • Guiding Principle 1 : Cost Neutrality • Guiding Principle 2: Community Consent • Guiding Principle 3: Wastewater Supply Availability • Guiding Principle 4: Mitigation of Technical and Operational Impacts • Guiding Principle 5: Readiness and Ability to Proceed CFNTPAISAN November 4, 2021 Regular Board Meeting Agenda Packet- Page 306 of 324 1 Page 9 of 11 A. GUIDING PRINCIPLE 1 : COST NEUTRALITY 1. SWRF Projects will be cost neutral to Central San ratepayers. 2. During the planning of a SWRF Project, and consistent with Central San's approach on new development projects, appropriate Central San staff time spent supporting the project's development will be paid by the project applicant. 3. During the start-up and operation of a SWRF Project, any additional operational or maintenance costs borne by Central San will be fully reimbursed by the benefitting Country Club/golf course owner/homeowners association (HOA). 4. Any regulatory fines or legal penalties resulting from sanitary sewer overflows from Central San's collection system that are caused by a SWRF Project's wastewater diversion and/or discharge of waste-activated sludge will be reimbursed by the benefitting Country Club/golf course owner/HOA. 5. Central San revenues, generated from the sewershed upstream of a SWRF Project's wastewater diversion location, will not be shared. These revenues include sewer service charges,Ad Valorem taxes, and capacity fees. 6. Central San provides wastewater treatment, by a contract with the City of Concord, for the cities of Concord and Clayton. Payment for this service is based on the flow ratio into Central San's wastewater treatment plant. Therefore, accurate metering and regular reporting of the amount of wastewater flow diverted from Central San's collection system will be required. 1 3 B. GUIDING PRINCIPLE 2: COMMUNITY CONSENT Community consent for the overall project concept, its location, and the financial/ structural arrangements for its construction, long-term operation, and maintenance is essential for the successful implementation of any SWRF Project. This includes consent by Central San customers and any jurisdiction having authority over all or portions of the SWRF Project, including a city, town, and/or Contra Costa County. CFNTPAI SAN l4 November 4, 2021 Regular Board Meeting Agenda Packet- Page 307 of 324 2 Page 10 of 11 C. GUIDING PRINCIPLE 3: WASTEWATER SUPPLY AVAILABILITY 1 Central San's mission is to protect public health and the environment. Central San is committed to considering diversion of its available raw wastewater flow for potential SWRF Projects, with the understanding that Central San's first priority is the safe and effective operation of its wastewater collection system. As Central San cannot control the volume of wastewater generated in the upstream sewershed, Central San cannot guarantee the volume, quality, and availability of wastewater flow to a proposed SWRF Project. Potential regulatory changes, outside of Central San's control, could impact the upstream wastewater supply volume available to a SWRF Project, including reductions to indoor water use targets, which can lead to lower wastewater generation rates. To the extent it is within Central San's control, Central San will protect the upstream wastewater supply at a proposed SWRF Project's identified diversion location by not approving any diversions from Central San's upstream sewershed. 5 D. GUIDING PRINCIPLE 4: MITIGATION OF TECHNICAL AND OPERATIONAL IMPACTS The proposed SWRF Project will need to be designed and constructed in a manner that does not damage Central San's infrastructure as a result of the diversion of wastewater. Central San must maintain a minimum amount of wastewater flow in its collection system to prevent solids from settling. If low flows from a SWRF Project's diversion causes solids settling or odor issues, Central San will enlist its collection system operations' crews to clean the impacted portion of the collection system and the benefitting Country Club/golf course owner/HOA will need to be reimburse Central San for that additional cost and remedy the cause. 6 CFNTPAI SAN November 4, 2021 Regular Board Meeting Agenda Packet- Page 308 of 324 3 Page 11 of 11 E. GUIDING 'JRINCIPLE 5: READINESS AND ABILITY TO PROCEED Interested applicants should be aware that implementing a SWRF Project will require substantial planning and development and a significant capital investment in addition to ongoing operation and maintenance costs. To assure efficient usage of Central San's staff resources and forward momentum on SWRF Projects, the following requirements will be employed: One-year terms will be used in all future preliminary MOUs and planning agreements, with a provision to extend the term by written mutual consent of the parties. Completion of a feasibility study by the project applicant will be required. Details of the study contents will be determined by Central San staff. CFNTPAI SAN 1 � QUESTIONS OR COMMENTS? 1 November 4, 2021 Regular Board Meeting Agenda Packet- Page 309 of 324 4