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Home My WebLink About00. BOARD AGENDA 11-04-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAMS-President Pro Tem Thursday, November 4, 2021 BARBARA D.HOCKETT Board Room WRIAHN.LAURITZEN 2:30 PM MCHAEL R.IVCGILL PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. November 4, 2021 Regular Board Meeting Agenda Packet- Page 1 of 324 Open Session - Board Room (Video recorded) 2:30 PM Public Message regarding Meeting Participation Options due to COVI D-19 1. Pursuant to Central San Resolution No. 2021-076 adopted on October 21, 2021, this meeting will be held in-person at the meeting room referenced with a virtual participation option. The resolution reestablished findings associated with the Governor's Emergency Declaration and County Health Services recommendations related to COVI D-19, and the provisions provided under Assembly Bill (AB) 361. Members of the public interested in attending or providing public comment in-person may do so; facial coverings will be required. In lieu of in-person attendance, those wishing to provide public comment for items on this Board meeting agenda during the course of the meeting may opt to: 1. Teleconference: Join the virtual meeting by conference call at: 1-209-425-2026/ Conference ID 114 052 003# 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sodLa-)centralsan.org and identify the agenda item you wish to address. 3. Join the Meeting Online: Anyone wanting to join the meeting as a virtual participant should contact the Secretary of the District at sod ocentralsan.org for the meeting invite. All comments received electronically will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. October 21, 2021 Regular Board meeting minutes b. October 25, 2021 Special Board meeting minutes 3. Approve expenditures incurred September 18, 2021 through October 14, 2021 4. Approve proposed Board Calendar for 2022 5. Approve proposed 2022 Board Member Conference Attendance November 4, 2021 Regular Board Meeting Agenda Packet- Page 2 of 324 6. Adopt Resolution No. 2021-078 authorizing execution of a quitclaim deed for property located at 1535 Diablo Vista Road in Alamo, as listed on Exhibit A to the Resolution; and authorizing staff to record documents with the Contra Costa County Recorder Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. Continue discussion from October 21, 2021 on Central San's Mission, Vision, Values, and Goals for the Fiscal Years 2022-24 Strategic Plan (Larry Bienati, PhD, Bienati Consulting Group will assist with the facilitation) (10-minute presentation) Staff Recommendation (Motion Required): Continue the discussion and provide further direction to staff as applicable to prepare for final adoption at a future meeting. 8. Receive Fiscal Year 2020-21 Pre-Audit Capital Improvement Budget Year-End Status Report (5-minute staff presentation) Staff Recommendation (Motion Required): Receive the Capital Improvement Budget year-end report as presented. 9. Receive Fiscal Year (FY) 2020-21 Pre-Audit Year-End Financial Statement Summary Report; and consider (a) alternatives for handling various pre-audit budget variances and (b) allocation of $1.25 million budgeted in FY 2021-22 toward employee-related unfunded liabilities (15-minute staff presentation) Staff Recommendation (Motion Required): Receive the report and approve the staff recommendation regarding the allocation of Operations and Maintenance (O&M) Budget variances: $7.5 million favorable FY 2021-22 budget variance towards O&M related funds; and $1.25 million budgeted in FY 2021-22 toward employee-related unfunded liabilities to Central San's OPEB Trust. REPORTS AND ANNOUNCEMENTS 10. General Manager- Reports a. Receive Annual Recycled Water Program update (5-minute staff presentation) Staff Recommendation: Receive the update. b. Receive recap of Central San Academy Spring 2021 Virtual Session (5-minute staff presentation) Staff Recommendation: Receive the report. November 4, 2021 Regular Board Meeting Agenda Packet- Page 3 of 324 C. Receive Benchmarking Study comparing Central San's performance from Fiscal Years 2017-18, 2018-19, and 2019-20 to water/wastewater agencies statewide and nationwide (15-minute staff presentation) Staff Recommendation: Receive the information. 11. General Manager-Announcements a. Announcements - November 4, 2021 Staff Recommendation: Receive the announcements. 12. Counsel for the District a. Report out on Board action taken during Closed Session at the October 21, 2021 Regular Board Meeting regarding conference with labor negotiators Staff Recommendation: Receive the report and any other announcements. 13. Secretary of the District 14. Board Members - Committee Minutes a. October 25, 2021 - Real Estate, Environmental & Planning Committee - Chair McGill and Member Hockett b. October 26, 2021 - Finance Committee - Chair Pilecki and Member McGill Staff Recommendation: Receive the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett Member Lauritzen Member McGill • November 3, 2021 - California Special Districts Association, Contra Costa Chapter(CCSDA)Anniversary Event Ad Hoc Committee Meeting (virtual) Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. November 4, 2021 Regular Board Meeting Agenda Packet- Page 4 of 324 Staff Recommendation: Consider any requests. 17. Board Members - Other Items a. Hold discussion to review Board Policy BP 045 - Board Compensation, Benefits and Non-Travel Expense Reimbursement, as requested at the October 21, 2021 Board meeting Staff Recommendation: Hold the discussion and provide direction to staff as applicable. (Motion may be appropriate) EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 18. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Molly Kaban, Esq., Hanson Bridgett, Labor Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT November 4, 2021 Regular Board Meeting Agenda Packet- Page 5 of 324