HomeMy WebLinkAboutBOARD MINUTES 10-07-21110ENTRAL SAN
REGULAR BOARD MEETING
Multi -Purpose Room
Thursday, October 7, 2021
1:30 p.m.
Open Session — Multi -Purpose Room
(Video recorded)
NOTICE
BOARD OF DIRECTORS.
TAD J. PILECKI
President
DAVID R. WILLIAMS
President Pro Tem
BARBARA D. HOCKETT
MARIAHN. LAURITZEN
MICHAEL R. MCGILL
This meeting was held in the specified meeting room with a virtual participation option
pursuant to Central San Resolution 2021-052. The resolution made findings with the
Governor's Emergency Declaration and County Health Services recommendations related
to the ongoing COVID-19 pandemic, and the provisions provided under Assembly Bill 361,
effective October 1, 2021. Board Members participated in -person or via videoconference.
The agenda provided options in which members of the public could participate in meeting.
ROLL CALL
A regular meeting of the Board of Directors was called to order by President Pilecki at
1:30 p.m. Secretary of the District Katie Young called roll:
PRESENT. Members: Hockett, Lauritzen, McGill, Pilecki
ABSENT. • Members: Williams
PLEDGE OF ALLEGIANCE
The Board, staff and audience joined in the Pledge of Allegiance.
PUBLIC COMMENT PERIOD
Ms. Young announced receipt of two public comment requests that were introduced in the
following order:
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
Book 69 — Page 222
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 7, 2021 Board Meeting Minutes — Book 69-Page 223
1) Joan Lindroth, resident on Lost Valley Drive in Orinda, expressed continued
dissatisfaction with Central San and its South Orinda Sewer Renovations, Phase 8
project. She recaptured a long list of items that have occurred during the project
which have caused her extreme anxiety and stress. She requested that the new
sewer line be completely moved off her property and not be her responsibility.
2) Pamela Center, resident on Lost Valley Drive in Orinda, read a letter from another
resident on Lost Valley Drive regarding their dissatisfaction of having a responsibility
of the sewer lateral. Ms. Center agreed with the comments made by Ms. Lindroth in
that the project has been a complete disturbance to the neighborhood and that she
does not want any further responsibilities for the sewer line. Ms. Center provided the
letter read aloud to President Pilecki for the record.
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
None.
CONSENT CALENDAR
2. Approve the following:
a. September 14, 2021 Special Board meeting minutes
b. September 16, 2021 Regular Board meeting minutes
C. September 23, 2021 Special Board meeting minutes
d. September 30, 2021 Special Board meeting minutes
3. Approve expenditures incurred August 13, 2021 through September 17, 2021
4. Receive Quarterly Financial Review (unaudited) for quarter ended June 30, 2021
5. Adopt proposed revisions to:
1. Board Policy No. BP 005 - Statement of Investment Policy, and
2. Investment Guidelines Documents (IGD) related to the Public Agencies Post -
Retirement Health Care Plan Trust, which includes both of the following:
• IGD for the existing Government Accounting Standards Board 45 Other
Post -Employment Benefits Trust (GASB 45 OPEB Trust), and
• IGD for the Pension Prefunding Trust
6. Adopt Resolution Nos. 2021-053 through 2021-069 recognizing 2021 Employee
Service Award Recipients
7. Adopt Resolution No. 2021-070 accepting an irrevocable offer of dedication from
John Muir Health for sanitary sewer purposes; authorizing execution of quitclaim
deeds to John Muir Health, or current property owner at time of recording, for
sanitary sewer purposes; and authorizing staff to record the resolution and
documents with the Contra Costa County Recorder
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 7, 2021 Board Meeting Minutes — Book 69-Page 224
8. Adopt Resolution No. 2021-071 accepting a map dedication from Davidon
Homes; authorizing execution of quitclaim deeds to Davidon Homes, or current
property owner at time of recording, for sanitary sewer purposes; and authorizing
staff to record the documents with the Contra Costa County Recorder
9. Adopt Resolution No. 2021-072 authorizing the General Manager to execute a
twenty-year Lease Agreement with the California State Lands Commission at the
Maltby Pump Station near Pacheco Creek Crossing in Martinez and authorize staff
to record the agreement
10. Award a construction contract in the amount of $447,000 to Industrial Furnace Co.,
Inc., the lowest responsive and responsible bidder for the Hearth Replacement,
District Project 100009; find that the project is exempt from the California
Environmental Quality Act; and authorize up to a 25-percent contingency
BOARD ACTION: Motion was made by Member McGill and seconded by Member
Hockett to adopt the Consent Calendar as recommended. Motion passed by
unanimous roll call vote of those present (4-0-1 Williams).
PUBLIC HEARINGS
11. Conduct a public hearing to receive public comment on adopting proposed
Ordinance No. 318 (uncodified) to establish a reimbursement fee applicable to
parcels which could connect to Job 6712 on La Sonoma Way in Alamo
President Pilecki opened the public hearing and requested a motion to continue the
hearing to the next Board meeting on October 21 in order to allow for adequate time
for public comment.
BOARD ACTION: Opened the public hearing. Motion was made by Member
Hockett and seconded by Member McGill to continue the public hearing to the
October 21, 2021 Board meeting. Motion passed by unanimous roll call vote of
those present (4-0-1 Williams).
12. Conduct a public hearing to receive comments on the abandonment of a public
sewer located on Lost Valley Drive in Orinda as part of the South Orinda Sewer
Renovations, Phase 8, District Project 8461; adopt Resolution 2021-073 ordering the
abandonment of the sewer facilities and authorizing the execution and recording of
associated quitclaim deed documents
Capital Projects Division Manager Edgar Lopez provided a short presentation which
was added to the agenda materials after the Board Meeting.
In response to a question posed by Member McGill, District Counsel Kenton Alm
advised that a provision in the District Code stated that in order to abandon a sewer
line, a public hearing must be conducted.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 7, 2021 Board Meeting Minutes — Book 69-Page 225
President Pilecki asked for clarification on the easements that would remain in place.
Mr. Lopez advised that there will be one easement remaining of the three, at
11 Lost Valley Drive.
President Pilecki opened the public hearing and, there being no public comment, the
hearing was immediately closed.
BOARD ACTION: Conducted the public hearing. Motion was made by Member
Hockett and seconded by Member McGill to adopt Resolution 2021-073 as
presented. Motion passed by unanimous roll call vote of those present (4-0-1
Williams).
OTHER BOARD ACTION ITEMS
13. Approve the tentative agreement with Management Support and Confidential Group
(MS/CG) and provide direction to staff to incorporate the terms of the tentative
agreement into a successor Memorandum of Understanding to be brought back to
the Board in a subsequent meeting for final adoption
In response to a question posed by Member McGill, Human Resources and
Organizational Manager Teji O'Malley reemphasized that the tentative agreement
with MS/CG is consistent with the tentative agreement already approved with Local
One.
BOARD ACTION: Motion was made by Member Hockett and seconded by
President Pilecki to approve the tentative agreement with MS/CG and direct
staff to incorporate the terms of the tentative agreement into a successor
Memorandum of Understanding for final adoption at a future meeting. Motion
passed by unanimous roll call vote of those present (4-0-1 Williams).
LEGISLATIVE MATTERS
14. Receive update on pending legislative matters and provide direction on priority
legislation
Communications and Governmental Relations Emily Barnett reviewed the priority
legislation tracking sheet that was provided to the Board prior to the meeting,
including the newly executed Assembly Bill (AB) 818 regarding proper wipes
disposal and Senate Bill (SB) 594 regarding redistricting of divisions for election
purposes and the extension of the deadline to complete this action.
BOARD ACTION: Received the update.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 7, 2021 Board Meeting Minutes — Book 69-Page 226
REPORTS AND ANNOUNCEMENTS
15. General Manager— Announcements
a. Announcements - October 7, 2021
General Manager Roger S. Bailey provided a brief update on the District's
redistricting effort in relation to the California Voting Rights Act (CVRA), and
Ms. Young provided the dates for additional CVRA public hearings scheduled
for October 25 and 26 (tentatively) at 7.00 p.m., with the final adoption of the
division -based map at the regularly scheduled Board meeting on November 4.
BOARD ACTION: Received the announcements.
16. Counsel for the District
None.
BOARD ACTION: Received the announcements.
17. Secretary of the District
Ms. Young announced the following upcoming Board and Committee meetings:
Special Closed Session — Monday, October 11 at 2: 00 p.m.
Engineering & Operations Committee — Tuesday, October 12 at 11:00 a.m.
BOARD ACTION: Received the announcements.
18. Board Members - Committee Minutes
a. September 13, 2021 - Real Estate, Environmental & Planning Committee -
Chair McGill and Member Hockett
b. September 20, 2021 - Administration Committee - Chair Williams and
President Pilecki
C. September 21, 2021 - Engineering & Operations Committee - Chair Williams
and Member Lauritzen
d. September 28, 2021 - Finance Committee - Chair Pilecki and Member McGill
BOARD ACTION: Received the Committee minutes.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 7, 2021 Board Meeting Minutes — Book 69-Page 227
19. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the stipend or for
which the District paid their expenses.
a. Member Hockett
• September 22, 2021 - Sustainable Contra Costa 13th Annual Awards
Celebration (virtual, no stipend)
• October 5, 2021 - Central San Mentorship Program Graduation and
Celebration Event (virtual, no stipend)
Member Lauritzen — No report.
Member McGill
• September 20, 2021 - California Special Districts Association, Contra
Costa Chapter Meeting (CCSDA) (virtual)
• September 22, 2021 - Sustainable Contra Costa 13th Annual Awards
Celebration (virtual, no stipend)
• September 28, 2021 - Board Liaison meeting with City of Lafayette
officials (virtual)
• October 5, 2021 - Central San Mentorship Program Graduation and
Celebration Event (virtual, no stipend)
• October 6, 2021 - CCSDA Anniversary Event Ad Hoc Committee
Meeting (virtual)
Member McGill also provided a written report covering his announcements
and other meetings.
Member Williams
• October 5, 2021 - Central San Mentorship Program Graduation and
Celebration Event (virtual, no stipend)
President Pilecki
• September 22, 2021 - Sustainable Contra Costa 13th Annual Awards
Celebration (virtual, no stipend)
• October 5, 2021 - Central San Mentorship Program Graduation and
Celebration Event (virtual, no stipend)
BOARD ACTION: Received the reports and announcements.
20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically
addressed in the current Board Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
No requests.
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 7, 2021 Board Meeting Minutes — Book 69-Page 228
21. Board Members - Other Items
a. Consider proposed changes to California Special Districts Association
(CSDA) Bylaws
Member McGill advised that he recommended the proposed changes to the
CSDA Bylaws.
BOARD ACTION: Motion was made by Member McGill and seconded by
Member Lauritzen to vote yes on the proposed changes. Motion passed by
unanimous roll call vote of those present (4-0-1 Williams).
EMERGENCY SITUATIONS
None.
REQUESTS FOR FUTURE AGENDA ITEMS
No requests.
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7}
Mr. Alm announced that a closed session would be held for Items 22 and 23.
RECESS TO CLOSED SESSION
The Board recessed at 2:16 p.m. to reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
22. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• W. Daniel Clinton, Esq., Principal Counsel, Hanson Bridgett
• Molly Kaban, Esq., Hanson Bridgett, Labor Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 7, 2021 Board Meeting Minutes — Book 69-Page 229
23. Personnel matters pursuant to Government Code Section 54957(b)(1) -
Performance Evaluations for following member of the Executive Management
Team: District Counsel
RECESS TO OPEN SESSION
The Board recessed at 4:04 p.m. to reconvene in open session.
REPORT OUT OF CLOSED SESSION
No report.
ADJOURNMENT
The meeting was adjourned at 4:05 p.m.
x
Tad J. Pilecki
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
{COUNTERSIGNED:
Katie Young f
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California