HomeMy WebLinkAbout16.c. Receive quarterly list of Board and Committee future agenda items Page 1 of 5
Item 16.c.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
October 21, 2021
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE INFORMATIONAL LIST OF PENDING BOARD AND STANDING
COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. Listing of Board and Committee future agenda items
October 21, 2021 Regular Board Meeting Agenda Packet- Page 354 of 382
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CENTRALSAN
Board and Committee Future Agenda Items — October 21, 2021
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. California Voting Rights Act (CVRA) transition to Board/Staff 11/4/21
Division-based elections —Adopt redistricting of
division-based map, effective for the 2022 Election cycle
2. Satellite Water Recycling Facilities (SWRF): Consider Board/Staff 11/4/21
proposed guiding principles for SWRFs
3. VMVG: Approve update to Central San's Vision, Board/Staff 11/4/21
Mission, Values and Goals
4. FY 2021-21 Pre-Audit Year-End Status Reports: Staff 11/4/21
Receive pre-audit year-end status for: 1) Fiscal year
Financial Statement Summary Report and consideration
of alternatives for allocation of favorable budget
variances; and 2) Capital Improvement Budget year-end
report
5. Contracts for Legal Counsel Services: Approve Board/Staff 11/4/21
contracts for services to be effective January 1, 2022
6. HHW Annual Report: Receive FY 2020-21 Household Staff 11/18/21
Hazardous Waste (HHW) Annual Report
7. Strategic Plan Annual Report: Receive the Strategic Staff 12/2/21
Plan Annual Report for Fiscal Year 2020-21
8. Two-Year Budget: Hold discussion on merits of BOARD 6/4/20 TBD
converting to a two-year budget process as a labor- (Member Williams)
saving effort, and to coincide with the next two-year
Strategic Planning effort
9. BP 007 —Teleconferencing Policy: Revisit BOARD 2/4/21 TBD
teleconferencing policy; consider pending legislation (Member McGill)
(AB 361) and what provisions the law provides for rules
to use the option
10. Recreational Vehicle (RV) Receiving Station ADMIN 4/6/21 TBD
Operation Pilot Program: Gain concurrence on Committee
direction of station operation. (Pending construction)
11. Recycled Water Exchange Program: Receive update BOARD 6/17/21 TBD
on project status, feasibility, etc. (President Pilecki)
12. Accessory Dwelling Unit (ADU) Determination and BOARD 7/1/21 TBD
Deed Restriction Usage: Revisit topic after one year's (President Pilecki)
time from last discussion on July 1, 2021
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October 21, 2021 Regular Board Meeting Agenda Packet- Page 355 of 382
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Item Description Origin Date of Projected
Origin Date
60"-
13. Mentorship Program: Receive a program update Staff 11/2/21
14. Strategic Plan Annual Report: Receive the FY 2020- Staff 11/2/21
21 annual report
15. Contracts for Legal Counsel Services: Discuss Staff 11/2/21
contracts set to expire December 31, 2022
16. Optimizations Annual Report: Receive Optimizations Staff 12/7/21
Program FY2021-22 Annual Report
17. FYs 2022-24 Strategic Plan: Present proposed new Staff Mar. 2022
plan for review and recommendation
18. County Hazard Mitigation Plan: Provide draft of ADMIN 2/13/18 TBD
Central San's annex for review before inclusion in 2023 Committee
update, as well as periodic briefings during the
development of future updates
19. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
20. OPDs: Facilitate discussion from a policy perspective ADMIN 8/20/19 TBD
regarding backflow devices in light of California Committee
Supreme Court ruling in City of Oroville v. Superior BOARD 2/20/20
Court; and discuss requirements, event responsibilities, FINANCE 8/24/21
etc., including any financial impact stemming from the Committee
Oroville case
21. AB 5/Gig Workers: Receive report on AB5 and its BOARD 9/19/19 TBD
potential impact on Central San job descriptions (Member Pilecki)
22. IT Security Policy: Consider adopting a policy on ADMIN 7/21/20 TBD
training related to IT security Committee
(Member McGill)
23. AP 040 - Electronic Signatures and Approvals: ADMIN 7/7/20 TBD
Receive report on administrative procedures and Committee
protocols in support of BP 040
24. Legal Services: As part of RFP process for District BOARD 11/5/20 TBD
Counsel services, consider coordinating with labor and (Member Causey
employment-related legal services to maximize value &Member McGill)
25. FY 2020-21 Benchmark Study: Receive FY 2020-21 Staff TBD
Benchmark Study
26. Condition Assessments: Report on equipment BOARD and 12/6/18 TBD
condition assessments 1�_&O Committee 1/14/20
(Member Pilecki)
27. Emergency Situation-Lessons Learned: Receive BOARD 12/3/20 TBD
briefing on emergency requiring repairs to 30-inch (Member Williams)
diameter force main in Orinda
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October 21, 2021 Regular Board Meeting Agenda Packet- Page 356 of 382
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Item Description Origin Date of Projected
Origin Date
28. In-House Survey vs. Seasonal Consultant Services E&O 7/13/21 TBD
Comparison: Provide an in-house staff vs. consultant Committee
cost comparison, including peer-to-peer, to consider (Member Lauritzen)
whether future as-needed surveying services are the
cost-effective manner moving forward
29. Membrane Pilot Project Update: Receive update on Staff(Via Pilot 8/10/21 TBD
pilot project and draft/finalized findings; and receive tour Change order)
and white paper of Membrane Filtration Pilot Project
REEP 12/16/19
Committee (re: and 5/3/21
Tour/White Paper)
30. Membrane Filtration Pilot Project: REEP 12/16/19 TBD
Committee
COMMITTEEFINANCE
31. Risk Management Annual Report: Receive FY 2020- Staff 10/26/21
21 Risk Management Annual Report
32. FY 2021-21 Pre-Audit Year-End Status Reports: Staff 10/26/21
Receive pre-audit year-end status for Operations and
Capital and review consideration of alternatives for
allocation of favorable budget variances
33. OPEB Trust Quarterly Report: Review and discuss Staff 11/22/21
HighMark Capital Management GASB 45 Other Post-
Employment Benefits (OPEB) Trust Quarterly Report
(Third Quarter 2021)
34. COVID-19 Costs Update: Present summary of all FINANCE 2/23/21 TBD
COVID-19-related expenditures and what may or may Committee
not be recoverable through FEMA
35. Warehouse Cycle Count Activity Update: Provide an FINANCE 6/22/21 TBD
update report of inventory reconciliations as applicable. Committee
(Member McGill)
REAL ESTATE, ENVIRONMENTALCOMMITTEE
36. Microplastics Update: Receive update on San REEP 8/17/20 10/25/21
Francisco Estuary Institute (SFEI) Microplastics Committee
37. Satellite Water Recycling Facilities (SWRF): Review Staff 10/25/21
proposed guiding principles for SWRFs
38. Future Projects in Process: Review various projects Staff and Aug-Nov 11/15/21
under consideration (mobile shower/restroom unit, and REEP 2019
homeless encampments) with a view toward Committee
prioritization and alignment with Central San's Mission
39. PFAS Quarterly Update: Receive quarterly update on Staff 11/15/21
Per- and Polyfluoroalkyl Substances (PFAS)
40. Permit/Plan Review Quarterly Report: Receive Staff 11/15/21
quarterly Development Services Production Report
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October 21, 2021 Regular Board Meeting Agenda Packet- Page 357 of 382
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Item Description Origin Date of Projected
Origin Date
41. Solutions for Solid Waste Recycling: Continue to BOARD 3/7/19 and TBD
pursue further options for utilizing solid waste streams to 1/16/20
produce energy and potentially a P3 partnership
42. Treatment Plant Climate Resiliency: Report on the REEP 11/18/19 TBD
treatment plant climate resiliency protection plan Committee
43. State Board Vulnerability Assessment: Review REEP 11/2/20 TBD
assessment survey and discuss responses and future Committee
plans
44. Regulatory Permits: Receive updated report of all BOARD 2/23/21 TBD
District regulatory permits, including information as to (Member McGill at
outside consulting costs, if any, associated with assuring FINANCE
that Central San is in full compliance with its permits Committee)
45. Advertising Use of Recycled Water: Receive an REEP 4/12/21 TBD
update on efforts that encourage customers to take Committee
advantage of recycled water (Member McGill)
46. Federal Funding Opportunities: Receive an update REEP 5/3/21 TBD
on the status of federal funding for recycled water Committee
infrastructure (Member McGill)
47. Basin Improvements Update & Facilities Tour: REEP 5/3/21 TBD
Receive an update on basin improvements and tour of Committee
the improved facilities (Members McGill
and Hockett)
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October 21, 2021 Regular Board Meeting Agenda Packet- Page 358 of 382