HomeMy WebLinkAbout11. Consider a resolution to change the regular Board meeting start time, including reestablishment of an agenda order of business Page 1 of 5
Item 11.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: OCTOBER 21, 2021
SUBJECT: CONSIDER ADOPTING RESOLUTION NO. 2021-075 THAT SETS ANEW
MEETI NG START TI ME OF 2:30 P.M. FOR REGULARLY SCHEDULED
DISTRICT BOARD MEETINGS
SUBMITTED BY: INITIATING DEPARTMENT:
AMELIA BERUMEN, ASSISTANT TO THE SECRETARYOF THE DISTRICT
SECRETARY OF THE DISTRICT
REVIEWED BY: KATIE YOUNG, SECRETARYOF THE DISTRICT
I
La�'-
Roger S. Bailey Kenton L. Alm
General Manager District Counsel
ISSUE
The Board of Directors last adopted a resolution on July 15, 2016 which established the current start time
for regularly scheduled Board meetings and an agenda Order of Business. A recent discussion
considered amending the start time of regularly scheduled Board meetings, which may be changed by a
resolution of the Board. Additionally, the agenda Order of Business would need to be reestablished with
the new resolution.
BACKGROUND
The Board sets the start time for regularly scheduled Board meetings, as well as an Order of Business by
resolution. The meeting days are established by District Code. Currently, regularly scheduled meetings
begin at 1:30 p.m. on the first and third Thursdays of each month.
On September 30, 2021, the Board of Directors held a discussion regarding the current Board meeting
start time and days. There was a general consensus of the five members to consider formal adoption of a
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resolution to delay the start time for regularly scheduled Board meetings by one-hour to 2:30 p.m. The
established meetings days remained unchanged.
At that time, staff was requested to agendize an item at a future meeting for the formal consideration and
adoption of the proposed time change.
Attachment 1 provides a resolution which memorializes the new meeting start time and reestablishes the
agenda Order of Business. Should the Board adopt the change, Resolution 2016-021 would thereby be
rescinded by this action. The new schedule would become effective with the upcoming November 4, 2021
Board meeting.
ALTERNATIVES/CONSIDERATIONS
The Board may choose to 1) not adopt the proposed resolution and continue with the current established
schedule, or 2) provide other direction to staff.
FINANCIAL IMPACTS
There is no immediate financial impact due to this time change. In the event a meeting were to continue
after regular business hours, some staff overtime may be applicable.
COMMITTEE RECOMMENDATION
This matter was discussed by the full Board at its September 30, 2021 special meeting.
RECOMMENDED BOARD ACTION
Adopt the proposed resolution:
1. Approving the new meeting start time of 2:30 p.m. for regularly scheduled Board meetings, effective
with the next regularly scheduled Board meeting (November 4, 2021);
2. Establishing the agenda Order of Business; and
3. Rescinding Resolution 2016-021.
ATTACHMENTS:
1. Proposed Resolution
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RESOLUTION NO. 2021-075
A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
SETTING A NEW REGULAR MEETING TIME FOR DISTRICT BOARD MEETINGS AND
ESTABLISHING AN ORDER OF BUSINESS FOR BOARD MEETING AGENDAS
WHEREAS, the Ralph M. Brown Act and the Central Contra Costa Sanitary District Code
provide that the time of regularly scheduled District Board meetings be established by
resolution; and
WHEREAS, the established time of regular District Board meetings may be changed from
time to time as necessary by resolution of the Board of Directors to accommodate the
interests of the public or the District, or to accommodate scheduling requirements; and
WHEREAS, Resolution 2016-021, adopted by the Central San Board of Directors on
July 21, 2016, set a regular Board meeting time at 1:30 p.m. on the first and third
Thursdays of each month and provided an Order of Business for meeting agendas; and
WHEREAS, there had been a request to reschedule regular Board meetings to a later start
time.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District as follows:
Section 1. Effective November 4, 2021 , the open and public portion of regular meetings
of the Central San Board of Directors shall begin at 2:30 p.m. on the first and third
Thursdays of each month. Closed sessions are generally held after the regular business
portion of the agenda.
Section 2. Regular meetings of the Board of Directors shall generally take place in the
Meeting Room at 5019 Imhoff Place, Martinez, California, unless otherwise stated on the
agenda and as permitted by the Ralph M. Brown Act.
Section 3. Special meetings of the Board of Directors may be scheduled on an as-
needed basis with proper notification.
Section 4. The Order of Business on Board meeting agendas will generally be as shown
on Exhibit A to this resolution, noting that headings under which there are no matters to be
considered at a particular meeting may not appear on the agenda for that meeting.
Section 5. The Board President may take any item out of order at the meeting.
Section 6. Resolution 2016-021 is hereby rescinded.
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Central Contra Costa Sanitary District
Resolution 2021-075
Page 2 of 3
PASSED AND ADOPTED this 21St day of October 2021, by the Board of Directors of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Tad J. Pilecki
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
Exhibit A: Order of Business
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Central Contra Costa Sanitary District
Resolution 2021-075
Page 3 of 3
EXHIBIT A
ORDER OF BUSINESS
ROLL CALL
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS (including presentations by outside guest speakers for
non-action topics)
CONSENT CALENDAR
PUBLIC HEARINGS
HEARINGS
OTHER BOARD ACTION ITEMS
LEGISLATIVE MATTERS
REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Reports (non-action topics)
2) Announcements
b. Counsel for the District
c. Secretary of the District
d. Board Members
1) Committee Minutes
2) Reports and Announcements
3) Requests for Stipend/Reimbursement of Conference Attendance
4) Other Items (if any) (specific Board Member originated items)
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
CLOSED SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
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