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Home My WebLink About03.b. Approve minutes of meeting held 10-07-2021 Page 1 of 9 Item 3.b. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT October 21, 2021 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: OCTOBER 7, 2021 REGULAR BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 10-07-21 meeting October 21, 2021 Regular Board Meeting Agenda Packet- Page 15 of 382 Page 2 of 9 CENTRAL SAN CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9AS53-,4392 MINUTES* BOARD OF DIRECTORS: TAD J PILECKI President REGULAR BOARD MEETING DAVID R. WILLIAMS Multi-Purpose Room President Pro Tena Thursday, October 7, 2021 BARBARA D.HOCKETT 1:30m. MARIAHN LAURITZEN p' MICHAEL R.MCGILL DRAFT Open Session — Multi-Purpose Room (Video recorded) NOTICE This meeting was held in the specified meeting room with a virtual participation option pursuant to Central San Resolution 2021-052. The resolution made findings with the Governor's Emergency Declaration and County Health Services recommendations related to the ongoing COVID-19 pandemic, and the provisions provided under Assembly Bill 361, effective October 1, 2021. Board Members participated in-person or via videoconference. The agenda provided options in which members of the public could participate in meeting. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Hockett, Lauritzen, McGill, Pilecki ABSENT.• Members: Williams PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD Ms. Young announced receipt of two public comment requests that were introduced in the following order. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. October 21, 2021 Regular Board Meeting Agenda Packet- Page 16 of 382 Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 Board Meeting Minutes-Page 2 1) Joan Lindroth, resident on Lost Valley Drive in Orinda, expressed continued dissatisfaction with Central San and its South Orinda Sewer Renovations, Phase 8 project. She recaptured a long list of items that have occurred during the project which have caused her extreme anxiety and stress. She requested that the new sewer line be completely moved off her property and not be her responsibility. 2) Pamela Center, resident on Lost Valley Drive in Orinda, read a letter from another resident on Lost Valley Drive regarding their dissatisfaction of having a responsibility of the sewer lateral. Ms. Center agreed with the comments made by Ms. Lindroth in that the project has been a complete disturbance to the neighborhood and that she does not want any further responsibilities for the sewer line. Ms. Center provided the letter read aloud to President Pilecki for the record. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 2. Approve the following: a. September 14, 2021 Special Board meeting minutes b. September 16, 2021 Regular Board meeting minutes C. September 23, 2021 Special Board meeting minutes d. September 30, 2021 Special Board meeting minutes 3. Approve expenditures incurred August 13, 2021 through September 17, 2021 4. Receive Quarterly Financial Review (unaudited) for quarter ended June 30, 2021 5. Adopt proposed revisions to: 1. Board Policy No. BP 005 - Statement of Investment Policy, and 2. Investment Guidelines Documents (IGD) related to the Public Agencies Post- Retirement Health Care Plan Trust, which includes both of the following: • IGD for the existing Government Accounting Standards Board 45 Other Post-Employment Benefits Trust (GASB 45 OPEB Trust), and • IGD for the Pension Prefunding Trust 6. Adopt Resolution Nos. 2021-053 through 2021-069 recognizing 2021 Employee Service Award Recipients 7. Adopt Resolution No. 2021-070 accepting an irrevocable offer of dedication from John Muir Health for sanitary sewer purposes; authorizing execution of quitclaim deeds to John Muir Health, or current property owner at time of recording, for sanitary sewer purposes; and authorizing staff to record the resolution and documents with the Contra Costa County Recorder October 21, 2021 Regular Board Meeting Agenda Packet- Page 17 of 382 Page 4 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 Board Meeting Minutes-Page 3 8. Adopt Resolution No. 2021-071 accepting a map dedication from Davidon Homes; authorizing execution of quitclaim deeds to Davidon Homes, or current property owner at time of recording, for sanitary sewer purposes; and authorizing staff to record the documents with the Contra Costa County Recorder 9. Adopt Resolution No. 2021-072 authorizing the General Manager to execute a twenty-year Lease Agreement with the California State Lands Commission at the Maltby Pump Station near Pacheco Creek Crossing in Martinez and authorize staff to record the agreement 10. Award a construction contract in the amount of$447,000 to Industrial Furnace Co., Inc., the lowest responsive and responsible bidder for the Hearth Replacement, District Project 100009; find that the project is exempt from the California Environmental Quality Act; and authorize up to a 25-percent contingency BOARD ACTION: Motion was made by Member McGill and seconded by Member Hockett to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote of those present (4-0-1 Williams). PUBLIC HEARINGS 11. Conduct a public hearing to receive public comment on adopting proposed Ordinance No. 318 (uncodified) to establish a reimbursement fee applicable to parcels which could connect to Job 6712 on La Sonoma Way in Alamo President Pilecki opened the public hearing and requested a motion to continue the hearing to the next Board meeting on October 21 in order to allow for adequate time for public comment. BOARD ACTION: Opened the public hearing. Motion was made by Member Hockett and seconded by Member McGill to continue the public hearing to the October 21, 2021 Board meeting. Motion passed by unanimous roll call vote of those present (4-0-1 Williams). 12. Conduct a public hearing to receive comments on the abandonment of a public sewer located on Lost Valley Drive in Orinda as part of the South Orinda Sewer Renovations, Phase 8, District Project 8461; adopt Resolution 2021-073 ordering the abandonment of the sewer facilities and authorizing the execution and recording of associated quitclaim deed documents Capital Projects Division Manager Edgar Lopez provided a short presentation which was added to the agenda materials after the Board Meeting. In response to a question posed by Member McGill, District Counsel Kenton Alm advised that a provision in the District Code stated that in order to abandon a sewer line, a public hearing must be conducted. October 21, 2021 Regular Board Meeting Agenda Packet- Page 18 of 382 Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 Board Meeting Minutes-Page 4 President Pilecki asked for clarification on the easements that would remain in place. Mr. Lopez advised that there will be one easement remaining of the three, at 11 Lost Valley Drive. President Pilecki opened the public hearing and, there being no public comment, the hearing was immediately closed. BOARD ACTION: Conducted the public hearing. Motion was made by Member Hockett and seconded by Member McGill to adopt Resolution 2021-073 as presented. Motion passed by unanimous roll call vote of those present (4-0-1 Williams). OTHER BOARD ACTION ITEMS 13. Approve the tentative agreement with Management Support and Confidential Group (MS/CG) and provide direction to staff to incorporate the terms of the tentative agreement into a successor Memorandum of Understanding to be brought back to the Board in a subsequent meeting for final adoption In response to a question posed by Member McGill, Human Resources and Organizational Manager Teji O'Malley reemphasized that the tentative agreement with MS/CG is consistent with the tentative agreement already approved with Local One. BOARD ACTION: Motion was made by Member Hockett and seconded by President Pilecki to approve the tentative agreement with MS/CG and direct staff to incorporate the terms of the tentative agreement into a successor Memorandum of Understanding for final adoption at a future meeting. Motion passed by unanimous roll call vote of those present (4-0-1 Williams). LEGISLATIVE MATTERS 14. Receive update on pending legislative matters and provide direction on priority legislation Communications and Governmental Relations Emily Barnett reviewed the priority legislation tracking sheet that was provided to the Board prior to the meeting, including the newly executed Assembly Bill (AB) 818 regarding proper wipes disposal and Senate Bill (SB) 594 regarding redistricting of divisions for election purposes and the extension of the deadline to complete this action. BOARD ACTION: Received the update. October 21, 2021 Regular Board Meeting Agenda Packet- Page 19 of 382 Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 Board Meeting Minutes-Page 5 REPORTS AND ANNOUNCEMENTS 15. General Manager—Announcements a. Announcements - October 7, 2021 General Manager Roger S. Bailey provided a brief update on the District's redistricting effort in relation to the California Voting Rights Act (CVRA), and Ms. Young provided the dates for additional CVRA public hearings scheduled for October 25 and 26 (tentatively) at 7:00 p.m., with the final adoption of the division-based map at the regularly scheduled Board meeting on November 4. BOARD ACTION: Received the announcements. 16. Counsel for the District None. BOARD ACTION: Received the announcements. 17. Secretary of the District Ms. Young announced the following upcoming Board and Committee meetings: Special Closed Session — Monday, October 11 at 2.00 p.m. Engineering & Operations Committee — Tuesday, October 12 at 11:00 a.m. BOARD ACTION: Received the announcements. 18. Board Members - Committee Minutes a. September 13, 2021 - Real Estate, Environmental & Planning Committee - Chair McGill and Member Hockett b. September 20, 2021 - Administration Committee - Chair Williams and President Pilecki C. September 21, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen d. September 28, 2021 - Finance Committee - Chair Pilecki and Member McGill BOARD ACTION: Received the Committee minutes. October 21, 2021 Regular Board Meeting Agenda Packet- Page 20 of 382 Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 Board Meeting Minutes-Page 6 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • September 22, 2021 - Sustainable Contra Costa 13th Annual Awards Celebration (virtual, no stipend) • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) Member Lauritzen — No report. Member McGill • September 20, 2021 - California Special Districts Association, Contra Costa Chapter Meeting (CCSDA) (virtual) • September 22, 2021 - Sustainable Contra Costa 13th Annual Awards Celebration (virtual, no stipend) • September 28, 2021 - Board Liaison meeting with City of Lafayette officials (virtual) • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) • October 6, 2021 - CCSDA Anniversary Event Ad Hoc Committee Meeting (virtual) Member McGill also provided a written report covering his announcements and other meetings. Member Williams • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) President Pilecki • September 22, 2021 - Sustainable Contra Costa 13th Annual Awards Celebration (virtual, no stipend) • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) BOARD ACTION: Received the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. October 21, 2021 Regular Board Meeting Agenda Packet- Page 21 of 382 Page 8 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 Board Meeting Minutes-Page 7 21. Board Members - Other Items a. Consider proposed changes to California Special Districts Association (CSDA) Bylaws Member McGill advised that he recommended the proposed changes to the CSDA Bylaws. BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to vote yes on the proposed changes. Motion passed by unanimous roll call vote of those present (4-0-1 Williams). EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS No requests. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Items 22 and 23. RECESS TO CLOSED SESSION The Board recessed at 2.16 p.m. to reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 22. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • W. Daniel Clinton, Esq., Principal Counsel, Hanson Bridgett • Molly Kaban, Esq., Hanson Bridgett, Labor Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group October 21, 2021 Regular Board Meeting Agenda Packet- Page 22 of 382 Page 9 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 Board Meeting Minutes-Page 8 23. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following member of the Executive Management Team: District Counsel RECESS TO OPEN SESSION The Board recessed at 4:04 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No report. ADJOURNMENT The meeting was adjourned at 4:05 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California October 21, 2021 Regular Board Meeting Agenda Packet- Page 23 of 382