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HomeMy WebLinkAbout03.a. Aproved minutes of meeting held 10-04-2021 Page 1 of 5 Item 3.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT October 21, 2021 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: OCTOBER 4, 2021 SPECIAL BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 10-04-21 meeting October 21, 2021 Regular Board Meeting Agenda Packet- Page 10 of 382 Page 2 of 5 CENTRAL SAN CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9AS53-,4392 MINUTES* BOARD OF DIRECTORS: TAD J PILECKI President SPECIAL BOARD MEETING DAVID R. WILLIAMS Multi-Purpose Room President Pro Tena Monday, October 4, 2021 BARBARA D.HOCKETT 6:30 p.m. MMICHAEL R.MCGILL DRAFT Open Session — Multi-Purpose Room (Video recorded) NOTICE This meeting was held in the specified meeting room with a virtual participation option pursuant to Central San Resolution 2021-052. The resolution made findings with the Governor's Emergency Declaration and County Health Services recommendations related to the ongoing COVID-19 pandemic, and the provisions provided under Assembly Bill 361, effective October 1, 2021. Board Members participated via videoconference. The agenda provided options in which members of the public could participate in the meeting. ROLL CALL A special meeting of the Board of Directors was called to order by President Pilecki at 6:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Hockett, Lauritzen, McGill, Williams, Pilecki ABSENT.• Members: None PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THIS AGENDA No comments. PUBLIC HEARING 1. Hold public hearing to receive input from the community regarding the redistricting of Director Divisions for the purposes of conducting elections, based on recently completed 2020 Census data, as required and pursuant to Elections Code Section These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. October 21, 2021 Regular Board Meeting Agenda Packet- Page 11 of 382 Page 3 of 5 CENTRAL CONTRA COSTA SANITARY DISTRICT October 4, 2021 Special Board Meeting Minutes-Page 2 10010, in order to approve redistricting criteria and instruct the preparation of draft division-based boundary maps by consultants General Manager Roger S. Bailey introduced Robert McEntire of National Demographics Corporation (NDC) who reviewed the presentation included with the agenda materials. He noted that a main goal is to have equal populations; therefore, a shifting of populations is needed to make the divisions legally compliant. Every attempt will be made to keep neighborhoods together. Many facets will be considered, including future growth and decline. He advised that this effort would need to be reviewed every ten years. Member Hockett stated that balancing the numbers will be a tough job and hoped to keep the majority of the boundary lines the same. Member Williams stated that he believes Central San did a good job separating the divisions last year and that he would like to try and keep the city boundaries intact. In his opinion, only Divisions 4 and 5 needed adjustment. Member Lauritzen agreed with Member Williams on maintaining the city boundaries and to try and align Divisions 4 and 5 similar to the other divisions. President Pilecki recollected concerns mentioned during last year's division-map creation regarding the significant Asian population in District 5 and the need to not diminish that population by moving parts as well. Mr. McEntire advised that NDC would be using the choice-voting and communities of interest data when calculating the divisions as well. President Pilecki opened the public hearing at 6:54 p.m. Secretary of the District Katie Young read two public comments received prior to the Board meeting via electronic mail from San Ramon residents Dr. Jay Kerr and Bill Clarkson. Hearing no further comments, President Pilecki closed the public hearing at 6:57 p.m. BOARD ACTION: Conducted a public hearing. Received the presentation and community input. October 21, 2021 Regular Board Meeting Agenda Packet- Page 12 of 382 Page 4 of 5 CENTRAL CONTRA COSTA SANITARY DISTRICT October 4, 2021 Special Board Meeting Minutes-Page 3 OTHER BOARD ACTION ITEMS 2. General Board discussion on matters related to the California Voting Rights Act (CVRA) process and the manner in which to move forward, including the public comment process for redistricting Director Divisions, and any direction to be provided to the demographer on refinements to the division-based maps Special Counsel Marguerite Leoni of Nielsen Merksamer complimented the Board for keeping the cities intact as requested previously by the public. It was noted that the timeline provided was on track with the legal requirements. Ms. Leoni stated that Division 5 is a strong Asian-based community in San Ramon and one of the elements that needs to be adjusted is preserving the integrity of the community. Mr. Bailey requested feedback from the Board on the proposed timeline and length of time the public has to address the maps or to prepare maps of their own. Ms. Young provided a thorough explanation of the upcoming CVRA schedule. In response to a question posed by President Pilecki, Communications and Governmental Relations Manager Emily Barnett advised the Board that the following outreach was done to promote the public hearings: social media (including Twitter and Facebook), the District's Pipeline newsletter, legal notices in the Contra Costa Times and San Ramon Valley Times circulations, and a dedicated Elections section on Central San's webpage. President Pilecki asked if the General Manager had produced a letter to neighboring City Managers and Mayors advising them that Central San is in the redistricting process. Staff responded that they had not, but that most cities and councils are going through the same process. Ms. Young requested the next public hearings set for October 25 and tentatively October 26 be held at 7 p.m. due to conflicts with the District's demographer. The Board agreed to the time change. BOARD ACTION: Held discussion. Provided direction to demographer and staff. ANNOUNCEMENTS No announcements were made. October 21, 2021 Regular Board Meeting Agenda Packet- Page 13 of 382 Page 5 of 5 CENTRAL CONTRA COSTA SANITARY DISTRICT October 4, 2021 Special Board Meeting Minutes-Page 4 ADJOURNMENT The meeting was adjourned at 7:13 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California October 21, 2021 Regular Board Meeting Agenda Packet- Page 14 of 382