HomeMy WebLinkAbout00. BOARD AGENDA 10-21-2021 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA TAD J.PILECKI-President
DAVID R.IMLOAM S-President Pro Tem
Thursday, October 21, 2021 BARBARA D.HOCKETT
Multi-Purpose Room M4RIAHN.LAUR17ZEN
1:30 PM IVICHAEL R.IVCGILL
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kyounq@.centralsan.org.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
October 21, 2021 Regular Board Meeting Agenda Packet- Page 1 of 382
Open Session - Multi-Purpose Room
(Video recorded)
1:30 PM
Public Message regarding Meeting Participation Options due to COVI D-19
1. Pursuant to Central San Resolution No. 2021-052 adopted on September 30, 2021, this
meeting will be held in-person at the meeting room referenced with a virtual participation
option. The resolution made findings associated with the Governor's Emergency
Declaration and County Health Services recommendations related to COVI D-19, and the
provisions provided under Assembly Bill (AB) 361 that became effective October 1, 2021.
Members of the public interested in attending or providing public comment in-person may
do so; facial coverings will be required. In lieu of in-person attendance, those wishing to
provide public comment for items on this Board meeting agenda during the course of the
meeting may opt to:
1. Teleconference: Join the virtual meeting by conference call at: 1-209-425-2026/
Conference ID 131 180 987#
2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you
wish to make a comment before or during the meeting, please email your comment to
sodLa-)centralsan.org and identify the agenda item you wish to address.
3. Join the Meeting Online: Anyone wanting to join the meeting as a virtual participant
should contact the Secretary of the District at sod ocentralsan.org for the meeting invite.
All comments received electronically will be read into the record. If you have any questions
related to participation in this meeting, please call Secretary of the District Katie Young at
(925) 229-7303.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
2. Receive the 2021 Water Environment Federation (WEF) Public Communication and
Outreach Program Award for Central San's Pipe Protectors Student Education Program
(5-minute presentation)
Staff Recommendation: Receive the award presented by Aimee Killeen, WEF's
Water Heroes Subcommittee Chair.
CONSENT CALENDAR
3. Approve the following:
a. October 4, 2021 Special Board meeting minutes
October 21, 2021 Regular Board Meeting Agenda Packet- Page 2 of 382
b. October 7, 2021 Regular Board meeting minutes
C. October 11, 2021 Special Board meeting minutes
4. Adopt Resolution No. 2021-074 commending Stanley Caldwell for receiving the California
Special Districts Association's William Hollingsworth Award of Excellence
5. Adopt updated salary schedule for all District job classifications effective October 21,
2021
6. Approve revisions to Board Policy BP 037 - Delegation ofAuthority to General
Manager, explicitly within Section 6 to address authority related to real property matters,
including leases, rights of entry, execution of real property license agreements, restoration
agreements, encroachment permits, licenses, and similar documents affecting access to
or use of real property
7. Approve the following Board Policy related actions:
• Amend and retitle Board Policy(BP) No. BP 013 — Standing Committees,
Protocols, Guidelines and Charters
• Adopt new BP 044 — Board Leadership and Community Representation
• Adopt new BP 045 — Board Compensation, Benefits, and Expense
Reimbursement, and
• Rescind Resolution Nos. 2012-018 and 2015-008
8. Approve the Outfall Monitoring Improvements, District Project 100018 for California
Environmental Quality Act and Regulatory Permitting purposes, including the filing of a
Notice of Exemption for the project
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
PUBLIC HEARINGS
9. Continue the public hearing from October 7, 2021 to receive public comment on adopting
proposed Ordinance No. 318 (uncodified)to establish a reimbursement fee applicable to
parcels which could connect to Job 6712 on La Sonoma Way in Alamo
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion Required): Continue the public hearing.Adopt
uncodified Ordinance No. 318 to establish the reimbursement fee applicable to
parcels on La Sonoma Way in Alamo, as presented.
OTHER BOARD ACTION ITEMS
10. Continue discussion from August 19, 2021 on Central San's Vision, Mission, Values, and
Goals for the Fiscal Years 2022-24 Strategic Plan
(Larry Bienati, PhD, Bienati Consulting Group will assist with the facilitation)
(10-minute presentation)
Staff Recommendation: Continue the discussion and provide direction to staff as
applicable. (Motion may be appropriate.)
October 21, 2021 Regular Board Meeting Agenda Packet- Page 3 of 382
11. Consider adopting Resolution No. 2021-075 that sets a new meeting start time of 2:30
p.m. for regularly scheduled District Board Meetings
(No presentation is planned)
Staff Recommendation (Motion Required): Adopt the proposed resolution that
sets a new start time of 2:30 p.m. for regularly scheduled Central San Board
Meetings, effective November 4, 2021, as presented.
12. Consider adopting a resolution (provided as Resolution No. 2021-076)that reauthorizes
the use of teleconference/hybrid participation for Board and Committee meetings,
pursuant to Brown Act provisions provided under Assembly Bill 361, for the month of
November 2021
(No presentation is planned)
Staff Recommendation (Motion Required): Consider the information and:
A. Take one of the following actions for the manner to conduct Board and Committee
meetings effective November 1, 2021:
(1). Adopt the proposed resolution, provided as Option A, to re-authorize
virtual/hybrid meetings pursuant to Brown Act provisions provided under
AB 361 for the month of November 2021; or
(2). Adopt a modified resolution, provided as Option B, that addresses only
Board Committee meetings; or
(3). Do not adopt the proposed resolution and conduct meetings pursuant to
the Brown Act guidelines provided under Government Code 54953.3(b).
B. The action taken above will either replace or rescind Resolution No. 2021-052
(enacted for the month of October 2021) on November 1, 2021.
13. Authorize the General Manager to proceed with the execution of State Revolving Fund
(SRF) Loan documents for the Solids Handling Facility Improvements Project and adopt
Resolution No. 2021-077 approving the financing agreement for the project
(10-minute staff presentation)
Staff Recommendation (Motion Required): Consider the information and authorize
staff to proceed with the execution of the SRF Loan Agreement documents for the
Solids Handling Facility Improvements Project and adopt the proposed
resolution, as presented.
COVID-19 PANDEMIC RESPONSE
14. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation: Receive the update.
October 21, 2021 Regular Board Meeting Agenda Packet- Page 4 of 382
LEGISLATIVE MATTERS
15. Receive final 2021 California State Legislative Session report
(10-minute staff presentation)
Staff Recommendation: Receive the report.
REPORTS AND ANNOUNCEMENTS
16. General Manager- Reports
a. Receive recap of Central San Academy Spring 2021 Virtual Session
(5-minute staff presentation)
Staff Recommendation: Receive the report.
b. Receive Benchmarking Study comparing Central San's performance from Fiscal
Years 2017-18, 2018-19, and 2019-20 to water/wastewater agencies statewide and
nationwide
(15-minute staff presentation)
Staff Recommendation: Receive the information.
C. Receive informational list of pending Board and Standing Committee future agenda
items
(No presentation is planned;staff will be available to answer questions)
Staff Recommendation: Receive the list.
17. General Manager-Announcements
a. Announcements - October 21, 2021
Staff Recommendation: Receive the announcements.
18. Counsel for the District
19. Secretary of the District
20. Board Members - Committee Minutes
a. October 5, 2021 -Administration Committee - Chair Williams and President Pilecki
b. October 12, 2021 - Engineering & Operations Committee - Member Lauritzen and
President Pilecki (alternate)
Staff Recommendation: Receive the Committee minutes.
21. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
• October 15-20, 2021 - Water Environmental Federation Technical Exhibition
and Conference (WEFTEC) in Chicago, Illinois
October 21, 2021 Regular Board Meeting Agenda Packet- Page 5 of 382
Member Lauritzen
Member McGill
• October 6, 2021 - Contra Costa Special Districts Association (CCSDA)
Anniversary Event Ad Hoc Committee Meeting and Chapter Meeting (virtual,
one stipend)
• October 15-20, 2021 - Water Environmental Federation Technical Exhibition
and Conference (WEFTEC) in Chicago, Illinois
Member Williams
President Pilecki
Staff Recommendation: Receive the reports and announcements.
22. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
23. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Molly Kaban, Esq., Hanson Bridgett, Labor Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
October 21, 2021 Regular Board Meeting Agenda Packet- Page 6 of 382
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
October 21, 2021 Regular Board Meeting Agenda Packet- Page 7 of 382