HomeMy WebLinkAboutEngineering & Operations MINUTES 09-21-21 Page 2 of 5
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
REGULAR MEETING OF THE BOARD oFDrnECTAD J.PILECKILECK
CENTRAL CONTRA COSTA President
SANITARY DISTRICT DAPIDR. wILLIAem
President Pro Tem
ENGINEERING & OPERATIONS BARBARA D.HOCKETT
COMMITTEE MARIAH N.LAURITZEN
MICHAEL R.MCGILL
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
Tuesday, September 21, 2021 www.centralsaii.org
11:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair David Williams
Member Mariah Lauritzen
Staff.
Katie Young, Secretary of the District
Philip Leiber, Director of Finance and Administration
Steve McDonald, Director of Operations
Edgar Lopez, Capital Projects Division Manager
Neil Meyer, Plant Maintenance Division Manager (left after Item 4.a.)
Alan Weer, Plant Operations Division Manager
Sasha Mestetsky, Senior Engineer
Clint Shima, Senior Engineer (left after Item 4.a.)
Amelia Berumen, Assistant to the Secretary of the District
1. Notice
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related
to COVID-19, and the Governor's Executive Order N-29-that allowed
attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both. The agenda
included instructions for options in which the public could participate in the
meeting.
October 7, 2021 Regular Board Meeting Agenda Packet- Page 161 of 200
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Engineering & Operations Committee Minutes
September 21, 2021
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2. Call Meeting to Order
Chair Williams called the meeting to order at 11:00 a.m.
3. Public Comments
No public comments.
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to award a construction contract in the
amount of $447,000 to Industrial Furnace Co., Inc., the lowest responsive
and responsible bidder for the Hearth Replacement, District Project
100009; find that the project is exempt from the California Environmental
Quality Act; and authorize up to a 25-percent contingency
Mr. Lopez and Mr. Shima provided an overview of the information
provided in the agenda materials.
Mr. Shima responded to questions posed by Chair Williams. He replied
there is no known correlation of Hearth No. 9 work needed in both
furnaces, noting it is coincidental as the burn zone is higher up in Hearth
Nos. 3 and 4. Moreover, Mr. Shima noted that independent inspections
found the durability of the original bricks have not been seen at other
facilities. Mr. McDonald added it is amazing to have such recognition for
the refractory and steel, especially in such a stressful environment. He
estimated more work may be needed within the next 10-15 years.
In response to an inquiry of the contingency amount, Mr. Lopez stated the
percentage was increased based on the good bids received and the
potential that a larger contingency may be needed once the work is
underway.
Lastly, staff responded to Chair Williams question of this work being
aligned with the recently rejected bids for the Solids Handling Facility
Improvements (Solids Project). The Hearth Replacement has been in the
Capital Improvement Plan for a few years and was not part of the Solids
Project plan. Some coordination effort had been made previously,-
however,
reviously,however, it was always planned to be done separately.
COMMITTEE ACTION: Recommended Board approval.
October 7, 2021 Regular Board Meeting Agenda Packet- Page 162 of 200
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Engineering & Operations Committee Minutes
September 21, 2021
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b. Review draft Position Paper to conduct a public hearing on October 7,
2021 at 1:30 p.m., pursuant to Chapter 9.40 of the District Code, to
receive comments on the abandonment of a public sewer located on Lost
Valley Drive in Orinda as part of the South Orinda Sewer Renovations,
Phase 8, District Project 8461
Mr. Lopez advised that since this agenda posting, a change in terminology
for this action had been identified and will updated in the final Position
Paper. The term relinquishment has a specific meaning in the District
Code, which will not occur in this matter. Rather, the sewer will be
abandoned since the line will not be handed over to the residents to
maintain separately.
He explained there is a current construction project to replace the sewer
main in the Lost Valley area. The other sewer in the easement is nearing
the end of its useful life. With improved technology now available, it was
decided to take the opportunity to update the sewer service in this area
that has been a challenge to access and maintain due to the topography
in the area. All affected property owners have received notification.
Furthermore, Mr. Mestetsky advised that the existing alignment is near a
creek and the creek crossing is moving that makes continuing as-is very
difficult.
Mr. Lopez clarified that once the new sewer is built, private laterals will be
redirected to the new sewer and then the existing line will be abandoned;
quit claim deeds to the property owners would follow once the project is
determined to be complete.
Staff discussed the map provided to address Chair Williams'questions. It
was determined that staff will provide more clarification of the facilities in
the final map to be presented for the public hearing.
COMMITTEE ACTION: Recommended Board approval.
5. Other Items
a. Receive report on Fiscal Year 2020-21 Closeout of Capital Improvement
Projects
Chair Williams inquired about the status of the San Ramon Pump Station
Diversion Project for the temporary wastewater diversion for the Dublin
San Ramon Services District (DSRSD)-East Bay Municipal District
(EBMUD) Recycled Water Authority (DERWA). Based on his
understanding, Mr. Lopez replied that the project, which involved pipeline
and gate installation, is complete. However, DSRSD installed the facilities
October 7, 2021 Regular Board Meeting Agenda Packet- Page 163 of 200
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Engineering & Operations Committee Minutes
September 21, 2021
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under their own project and contractor. Chair Williams asked whether
diversion started this summer; Mr. Lopez replied he would need to confirm
and provide a future update.
Chair Williams asked about specific project components and his concern
of the updated variable frequency drive (VFD) installed in order to allow
better flow rates. Mr. Lopez replied that the rehabilitated pump and VFD
were part of a decommissioned system, and the VFD was part of a group
of equipment that was planned for replacement, which was not done in an
earlier project. Mr. Lopez added that no assets were prematurely retired.
Update: Mr. Lopez provided an update to the Committee after the
meeting via the Secretary of the District. Sewage was diverted this
summer, beginning in July and ended September 10. He advised the
amount of diverted wastewater during this period (flow and total
gallons) is being formulated and will be reviewed by Planning and
Operations staff.
COMMITTEE ACTION: Received the report.
6. Announcements
None.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list.
8. Future Scheduled Meetings
Tuesday, October 12, 2021 at 11:00 a.m.
Tuesday, November 9, 2021 at 11:00 a.m.
Tuesday, December 14, 2021 at 11:00 a.m.
9. Adjournment— at 11:25 a.m.
October 7, 2021 Regular Board Meeting Agenda Packet- Page 164 of 200