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HomeMy WebLinkAboutBOARD MINUTES 09-23-21 (Special, Self-Eval Workshop) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 94553-4392 MINUTES BOARD OF DIRECTORS: TAD J.PILECKI President SPECIAL BOARD MEETING DAVID R. WILLIAMS Multi-Purpose Room President Pro Tem Thursday, September 23, 2021 BARBARA D.HOCKETT 2:30 p.m. EN M MICHAEL R.MRCG LL Open Session — Multi-Purpose Room (Not video recorded) NOTICE This meeting was held in accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic. Board Members attended the meeting in-person or participated via videoconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A special meeting of the Board of Directors was called to order by President Pilecki at 2:31 p.m. Secretary of the District Katie Young called roll: PRESENT.• Members: Hockett, Lauritzen, McGill, Williams, Pilecki ABSENT. Members: None PUBLIC COMMENT PERIOD Joseph Gorny, representing Gorny&Associates Architecture, addressed the Board regarding a residential permitting approval issue, expressing his frustration with the length of time the process takes to receive approval. He received prior permit approval for an addition in Lafayette that a change was noted during construction, and was told it would take 15 days to approve. He suggested that the approval process should be expedited if a project is currently in construction be made a priority in review and requested the Board to review its policy. Book 69— Page 211 CENTRAL CONTRA COSTA SANITARY DISTRICT September 23, 2029 Special Board Meeting Minutes—Book 69-Page 212 BOARD SELF-EVALUATION WORKSHOP 2. Review results of 2021 Board Self-Evaluation Survey, and identify potential work areas for the Board, if any (Facilitated by Consultant Brent Ives, BHI Management Consulting) Mr. Ives presented the results of the 2029 Board Self-Evaluation Survey. The 58- question comprehensive survey was circulated electronically to all five Board Members, only three evaluations were received back due to technical difficulties. In reviewing the survey results, Mr. Ives stated that the Board Members'average overall rating of themselves (based on 99 of the survey questions) was 89%. He provided the Board with some of the survey responses and a discussion was held. Mr. Ives stated that the area receiving the lowest survey score was Board Member roles, Board dynamics, and communications. The highest survey score was Board Committee structure and planning. Mr. Ives dove deeper into these categories. Mr. Ives reviewed the Narrative Comments provided in the survey and a discussion was held. Member Lauritzen addressed the Board expressing her feelings and frustrations on the day and time of the regularly scheduled Board meetings, along with the length of the meetings. A spirited discussion ensued. A consensus was made that a future agenda item would be brought to the Board for further discussion regarding the Board meeting scheduled time. Member Williams questioned how the Board has done with the past issues of micromanagement and went on to mention the Board Members interaction with staff. On this particular topic of interaction, there was a lengthy discussion. Mr. Ives reviewed a Public Agency Organization Model and stated that the General Manager should be the funnel for Board Member communication with staff. General Manager Roger S. Bailey stated that there has yet to be an issue with Board Member interaction but that it is very important to have rules in place, and to make sure matters are not misinterpreted. He mentioned two situations that could be potentially conflicting: 9) One Board Member might give staff direction that may conflict with the consensus of the other Board Members, and 2) Staff could be shopping for the answer they want to hear. President Pilecki opined that the Board has had a difficult nine months dealing with very sensitive issues and believes Mr. Bailey and staff have done a great job prioritizing work and getting items done. Member Lauritzen stated that she looks forward to still being able to attend Board Meetings. CENTRAL CONTRA COSTA SANITARY DISTRICT September 23, 2021 Special Board Meeting Minutes—Book 69-Page 213 Mr. Bailey stated that he appreciated the Board Members completing the evaluations and participating in the workshop. BOARD ACTION: Conducted the workshop. ANNOUNCEMENTS District Counsel Kent Alm announced that Assembly Bill(AB) 361 was recently executed and he would bring back more information at a special meeting in order for the Board to decide its use of teleconferencing under this bill for future meetings. Ms. Young advised the Board that a Special Meeting to discuss AB 361 would be scheduled for Thursday, September 30 from 3 p.m.-5 p.m., virtually. ADJOURNMENT The meeting was adjourned at 4:27 p.m. T J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED, Katie Yo nb Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California