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Home My WebLink About11. Conduct a public hearing to set reimbursement fees for parcels which could connect to Job 6712, La Sonoma Way, Alamo Page 1 of 7 Item 11. CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER MEETING DATE: OCTOBER 7, 2021 SUBJECT: CONDUCTA PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON ADOPTING PROPOSED ORDINANCE NO. 318 (UNCODIFIED) TO ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO PARCELS WHICH COULD CONNECT TO JOB 6712 ON LA SONOMA WAY I N ALAMO SUBMITTED BY: INITIATING DEPARTMENT: THOMAS BRIGHTBILL, SENIOR ENGINEER ENGINEERING AND TECHNICAL SERVICES- PDS-RATES AND FEES REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES Roger S. Bailey General Manager ISSUE District Code requires a public hearing prior to the Board of Directors (Board) setting a reimbursement fee for parcels which could be connected to an eligible sewer installed by a private party. BACKGROUND Job 6712 consists of approximately 150 linear feet of 1.5-inch diameter sewer main and appurtenances conforming to Central San Standard Specifications Section 33 31 26 for Multiple-User Low Pressure Sewer Systems (MULPSS). The project is located on La Sonoma Way in Alamo. This job is a "standard facility" as defined in the District Code. District Code Section 6.20.010.1 defines "standard facilities" as "public main, local street and collector sewers installed using conventional construction techniques, and ordinary appurtenances to such public sewers, such as manholes and rodding inlets." To fairly and equitably distribute the cost for these facilities, District Code provides for the installer to be reimbursed for the proportion of cost allocatable to other properties which connect to the sewers within 20 October 7, 2021 Regular Board Meeting Agenda Packet- Page 126 of 200 Page 2 of 7 years of project acceptance by Central San. Staff has drafted a proposed Ordinance (Attachment 1)to establish a reimbursement fee for properties that connect to the public sewer installed under this project. Exhibit A shows the location of the project and the properties that could connect to the project sewer. The proposed reimbursement fee will be collected from property owners if, and when, they connect their properties to the sewer system. The collected fee will be held in a separate account, and will be disbursed to the installer of the project. Calculation of the proposed reimbursement fee is summarized in Exhibit B. The fees would be charged in addition to Capacity Fees and other Central San charges, such as those for permits, inspection, and sewer service. District Code requires that reimbursement fees be adjusted at least annually to account for the increase or decrease in value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and actual costs, and increases or decreases in the number of connections that may connect to the facilities. However, once a particular property has connected to the public sewer and the fees have been paid, Central San will not collect any additional reimbursement fees for that connection, nor refund any excess reimbursement fees which might otherwise be generated by future adjustments. Appropriate notices have been posted and published in the Contra Costa Times and the San Ramon Valley Times. In addition, individual letter notices were mailed to the owners of all affected properties, as required by District Code. ALTERNATIVES/CONSIDERATIONS The Board could continue the public hearing to a future date. The Board could decline to hold the public hearing and decline to set the reimbursement fee. This is not recommended as the applicant has met the conditions for establishing a reimbursement fee contained in District Code Chapter 6.20. The Board could direct the General Manager to set the reimbursement fee at a different amount. This is not recommended as staff has reviewed the eligible project costs and the number of parcels which could reasonably connect to the project as described in District Code Section 6.20.040 and has calculated the proposed reimbursement fee in conformance with District Code. FINANCIAL IMPACTS None related to this action. COMMITTEE RECOMMENDATION The Finance Committee reviewed this matter at its meeting on August 24, 2021 and recommended holding the public hearing. RECOMMENDED BOARD ACTION Staff recommends the Board: 1. Conduct a public hearing to receive comments on the proposed Ordinance (uncodified)to establish reimbursement fees for parcels which could be connected to the Job 6712 sewer; and 2. Adopt the proposed uncodified Ordinance. October 7, 2021 Regular Board Meeting Agenda Packet- Page 127 of 200 Page 3 of 7 Strategic Plan Tie-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service ATTACHMENTS: 1. Proposed Ordinance 2. Ordinance Exhibit Site Map 3. Ordinance Exhibit B Fee Calculation October 7, 2021 Regular Board Meeting Agenda Packet- Page 128 of 200 Page 4 of 7 ATTACHMENT 1 ORDINANCE NO. 318 AN ORDINANCE (UNCODIFIED) TO ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO PROPERTIES THAT CONNECT TO JOB 6712 (LA SONOMA WAY, ALAMO) STANDARD SEWER FACILITIES WHEREAS, the Central Contra Costa Sanitary District (Central San) Code Chapter 6.20 provides for reimbursement to installers of standard and special facilities from fees charged property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts for constructed standard and special facilities; and WHEREAS, Job 6712 sewers, the location of which is shown in Exhibit A of this Ordinance, incorporated in full herein by this reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculations are summarized in Exhibit B of this Ordinance, incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fee was conducted at the Central San Board of Directors regularly scheduled meeting on October 7, 2021. NOW, THEREFORE, the Board of Directors of the Central San does ordain as follows: Section 1 The reimbursement fees applicable to properties that connect to Job 6712 standard facilities, designated in Exhibit A are hereby established. Said reimbursement fees have been calculated in the manner required by District Code Chapter 6.20, as set forth in Exhibit B of this Ordinance. Section 2 The reimbursement fees set forth in Exhibit B of this Ordinance shall be administered, adjusted, and collected according to the provisions of District Code Chapter 6.20. Section 3 Exhibits A and B hereto shall be maintained in the office of the Secretary of the District and made available for inspection during the periods when the subject reimbursement fee is in effect. October 7, 2021 Regular Board Meeting Agenda Packet- Page 129 of 200 Page 5 of 7 Central Contra Costa Sanitary District Ordinance No. 318 Page 2 of 2 Section 4 This Ordinance shall be a general regulation of Central San and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 7t" day of October 2021, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Tad J. Pilecki President of the Board of Directors, Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm Counsel for the District October 7, 2021 Regular Board Meeting Agenda Packet- Page 130 of 200 ATTACHMENT 2 fr`' L 241 LA SERENA 36 LA SER J y 11 AVE 135 LA SONOMA CT 251 LA 4F 3 140 LA SON DMA WAY M9 SERENA AVE SONOMA WAY 7 261 LA 144 LA SERENA AVE SONOMA WAY 141 LA 271 LA SONOMA WAY SERENA AVE 133 LA SONOMA 152 LA WAY SONOMA WAY 148 LA SONOMA WAY 281 LA SERE 'AVE F550 149 L4 Q] 2 SONOMA WAY C) M49 5 55 HOLIDAY DR 157 LA 156 LA SONOMA WAY SONOMA WAY 65 HOLIDAY DR 4 4 �.o 75 HOLIDAY DR 160 LA 165 LA SONOMA WAY SONOMA WAY 164 LA SONOMA WAY 6� .f 168 LASONOMA WA ,ej 10ENTRAL SAN 0 50 100 Feet N Page 7 of 7 ATTACHMENT 3 Exhibit B Reimbursement Fee Calculation Job 6712 La Sonoma Way, Alamo Standard Facility Reimbursement Costs: Construction $ 35,235.00 Engineering 9,285.00 Central San Fees 7,479.60 Total $ 51,999.60 Number of Potential Connections to the Standard Facility: 3 Parcels Standard Facility Reimbursement Fee per Parcel: $51,999.60 / 3 Parcels = $17,333.20 per Parcel Properties to which Standard Facility Reimbursement Fee may apply: Assessor's Number of Installer- Fee Potential Address Parcel Number Parcels Owned Waived Fees (APN) 148 La Sonoma Way 198-111-014 1 Yes N/A No 152 La Sonoma Way 198-111-041 1 No No Yes 156 La Sonoma Way 198-111-015 1 No No Yes Total 3 2 October 7, 2021 Regular Board Meeting Agenda Packet- Page 132 of 200