Loading...
HomeMy WebLinkAbout02.d. Approve minutes of meeting held 09-30-21 Page 1 of 6 Item 2.d. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT October 7, 2021 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: SEPTEMBER 30, 2021 SPECIAL BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 09-30-21 meeting October 7, 2021 Regular Board Meeting Agenda Packet- Page 26 of 200 Page 2 of 6 CENTRAL SAN CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9A553-4392 MINUTES* BOARD OF DIRECTORS: TAD J PILECKI President SPECIAL BOARD MEETING DAVID R. WILLIAMS Virtual Meeting President Pro Tena Thursday, September 30, 2021 BARBARA D.HOCKETT 3:00 p.m. MMICHAEL R.MCGILL DRAFT Open Session — Virtual Meeting (Video recorded) NOTICE In accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members participated in this meeting via videoconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A special meeting of the Board of Directors was called to order by President Pilecki at 3:00 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Hockett, Lauritzen, McGill, Williams, Pilecki ABSENT. Members: None PUBLIC COMMENT PERIOD No comments. BOARD ACTION ITEMS 1. Receive information on recent legislation pertaining to the holding of public meetings; and consider adoption of Resolution No. 2021-052 proclaiming a local emergency and authorizing teleconference meetings, pursuant to Brown Act provisions provided under Assembly Bill 361, for the period of October 1-31, 2021 These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. October 7, 2021 Regular Board Meeting Agenda Packet- Page 27 of 200 Page 3 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT September 30, 2021 Special Board Meeting Minutes-Page 2 District Counsel Kenton Alm provided a summary of Assembly Bill (AB) 361. A public agency must make a "finding,"including the following: There must be a state of emergency in place; and several other findings are made by majority vote for either of the two following criteria 1) a local health department is continuing to order or recommend social distancing; or 2) the Board finds there would be an eminent danger to the attendees if they all met in person. At this time, the first criteria is more applicable. If such findings are met, the condition only extends for 30 days at a time. Member Hockett indicated she did not view the current situation as an emergency. Mr. Alm indicated that the Governor's emergency is still in place, so the Board only needs to make a finding related to the second item (County social distancing, or eminent danger to meeting in person to members or attendees). President Pilecki clarified that "attendees"means everyone, including public, staff, and Board Members. Member Lauritzen said it is obvious the Board can make the findings, and as such, the Board can therefore adopt the proposed resolution. She stated that it does make it easier to attend the meetings and would support extending the virtual meetings. Member McGill indicated that without taking this action, the District would revert to the old Brown Act rules, which did permit remote attendance but with some provisions (majority in person, and remote members must allow public to attend where they are, in addition to some extra posting requirements). Mr. Alm confirmed that without action on this item, those rules would go back into effect at the next scheduled Board meeting. Secretary of the District Katie Young indicated it would begin with the October 4 Special meeting. Member McGill indicated the City of Lafayette adopted a resolution to support AB 361 and mentioned Ms. Young had surveyed some other agencies and provided the results to the Board just prior to the meeting. Member McGill stated it would be wise to adopt at least the first 30-day notice, and potentially continue that through the end of the year. Member Williams noted this was a difficult issue, with intermixed matters including health and work issues. He noted that ease of communication in working together is a benefit and that a number of staff are already back at work. He acknowledged that others, including the public, could benefit, but it could be perceived as not being fair that the Board attends meetings remotely. He stated that he is not averse to extending 30 days at a time, but desires that it is short term (likely one time). President Pilecki advised that the proposed resolution and Position Paper did not include the option for hybrid. Ms. Young displayed a revised recommended Board Action in the Position Paper to instead state "virtual/hybrid"meetings, and subsequently brought up the resolution modified to include a hybrid option. President Pilecki was supportive of doing this for 30 days, to be revisited then. October 7, 2021 Regular Board Meeting Agenda Packet- Page 28 of 200 Page 4 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT September 30, 2021 Special Board Meeting Minutes-Page 3 Member McGill said he would support this, as Member Hockett. Although, Member Hockett indicated she would like people to be at the meetings, when they can, not relying on virtual participation only. BOARD ACTION: Motion made by Member Lauritzen and seconded by Member McGill to adopt the Resolution No. 2021-052 which makes findings of the safety and health of participants and to conduct virtual/hybrid meetings pursuant to Brown Act provisions provided under AB 361, effective October 1, 2021, for the month of October 2021. Motion passed by unanimous roll call vote. 2. Hold discussion to consider amending the start time and meeting days for regularly scheduled District Board Meetings General Manager Roger S. Bailey provided introductory comments. Ms. Young reviewed the presentation included in the agenda materials. Member Williams stated that evening meetings would entail some overtime costs and some mid-level staff may not have the opportunity to be present to avoid overtime costs. He noted that evening meetings did not result in a higher overall public meeting attendance, apart from a need to address a particular item. He continued to list various reasons why the Board meetings should remain during the day. Member Williams stated that the last important consideration is what works for all Board Members, not just one, so it would need to work for all five Board Members. He suggested that there may be an opportunity to move the meeting time an hour or an hour and a half. Member McGill stated that he wanted to find something that works for everyone but that it was also important to him to continue attending other events (i.e., Mayors Conference); having evening meetings would affect that ability. He stated that he could support moving the time to 2 p.m. or 2:30 p.m. Member Lauritzen wanted to recognize the positive support she has received from all of the Board Members. She suggested a 90-minute change, starting at 3 p.m. Member Hockett indicated 2 p.m. would be preferable. Discussion was held in moving the meeting time to 2:30 p.m. President Pilecki noted that moving to an evening meeting would not work and opined that holding to a Thursday meeting day is important. Member Williams indicated that all four Board Members were sympathetic to the challenges faced by Member Lauritzen, but asked if the Board moves the meeting time, would she come back to the Board later about the time if there was more flexibility in a new job. October 7, 2021 Regular Board Meeting Agenda Packet- Page 29 of 200 Page 5 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT September 30, 2021 Special Board Meeting Minutes-Page 4 Mr. Alm stated that because the time and place is set by a resolution, this item must be brought back to the Board for adoption at a future meeting. He suggested taking a straw vote to indicate the willingness to move forward in the same direction. Member McGill made a motion to request staff prepare a resolution adjusting the Board meetings to a 2:30 p.m. start. President Pilecki asked for clarification that the resolution would only pass if all five Board members agreed. There was discussion about whether the motion would need to be adopted unanimously; the Board concurred. Member McGill withdrew his motion. A straw poll was held, and all five Board Members concurred with the proposed 2:30 p.m. start time to be brought forth by a new resolution for formal adoption. BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to request staff bring a resolution with the proposed 2:30 p.m. start time at a future meeting in October. Motion passed by unanimous roll call vote. ANNOUNCEMENTS Member Williams announced that he will be absent from the October 7 Board meeting. Ms. Young reviewed the upcoming meeting dates and advised the Board that she would send an email requesting information on their plans of being in-person or virtual for the month of October with the recent adoption of Resolution No. 2021-052. ADJOURNMENT The meeting was adjourned at 4:02 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California October 7, 2021 Regular Board Meeting Agenda Packet- Page 30 of 200 Page 6 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT September 30, 2021 Special Board Meeting Minutes-Page 5 COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California October 7, 2021 Regular Board Meeting Agenda Packet- Page 31 of 200