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Home My WebLink About00. BOARD AGENDA 10-07-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAM S-President Pro Tem Thursday, October 7, 2021 BARBARA D.HOCKETT Multi-Purpose Room M4RIAHN.LAUR17ZEN 1:30 PM IVICHAEL R.IVCGILL PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. October 7, 2021 Regular Board Meeting Agenda Packet- Page 1 of 200 Open Session - Multi-Purpose Room (Video recorded) 1:30 PM Public Message regarding Meeting Participation Options due to COVI D-19 1. Pursuant to Central San Resolution No. 2021-052 adopted on September 30, 2021, this meeting will be held in-person at the meeting room referenced with a virtual participation option. The resolution made findings associated with the Governor's Emergency Declaration and County Health Services recommendations related to COVI D-19, and the provisions provided under Assembly Bill (AB) 361 that became effective October 1, 2021. Members of the public interested in attending or providing public comment in-person may do so; facial coverings will be required. In lieu of in-person attendance, those wishing to provide public comment for items on this Board meeting agenda during the course of the meeting may opt to: 1. Teleconference: Join the virtual meeting by conference call at: 1-209-425-2026/ Conference ID 960 019 871# 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sodLa-)centralsan.org and identify the agenda item you wish to address. 3. Join the Meeting Online: Anyone wanting to join the meeting as a virtual participant should contact the Secretary of the District at sod ocentralsan.org for the meeting invite. All comments received electronically will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. September 14, 2021 Special Board meeting minutes b. September 16, 2021 Regular Board meeting minutes C. September 23, 2021 Special Board meeting minutes d. September 30, 2021 Special Board meeting minutes October 7, 2021 Regular Board Meeting Agenda Packet- Page 2 of 200 3. Approve expenditures incurred August 13, 2021 through September 17, 2021 4. Receive Quarterly Financial Review(unaudited)for quarter ended June 30, 2021 5. Adopt proposed revisions to: 1. Board Policy No. BP 005 - Statement of Investment Policy;and 2. Investment Guidelines Documents (IGD) related to the Public Agencies Post- Retirement Health Care Plan Trust, which includes both of the following: • I GD for the existing Government Accounting Standards Board 45 Other Post- Employment Benefits Trust (GASB 45 OPEB Trust), and • IGD for the Pension Prefunding Trust 6. Adopt Resolution Nos. 2021-053 through 2021-069 recognizing 2021 Employee Service Award Recipients 7. Adopt Resolution No. 2021-070 accepting an irrevocable offer of dedication from John Muir Health for sanitary sewer purposes; authorizing execution of quitclaim deeds to John Muir Health, or current property owner at time of recording, for sanitary sewer purposes; and authorizing staff to record the resolution and documents with the Contra Costa County Recorder 8. Adopt Resolution No. 2021-071 accepting a map dedication from Davidon Homes; authorizing execution of quitclaim deeds to Davidon Homes, or current property owner at time of recording, for sanitary sewer purposes; and authorizing staff to record the documents with the Contra Costa County Recorder 9. Adopt Resolution No. 2021-072 authorizing the General Manager to execute a twenty-year Lease Agreement with the California State Lands Commission at the Maltby Pump Station near Pacheco Creek Crossing in Martinez and authorize staff to record the agreement 10. Award a construction contract in the amount of$447,000 to Industrial Furnace Co., Inc., the lowest responsive and responsible bidder for the Hearth Replacement, District Project 100009; find that the project is exempt from the California Environmental Quality Act; and authorize up to a 25-percent contingency Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 11. Conduct a public hearing to receive public comment on adopting proposed Ordinance No. 318 (uncodified)to establish a reimbursement fee applicable to parcels which could connect to Job 6712 on La Sonoma Way in Alamo (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Conduct the public hearing and continue the public hearing to the October 21, 2021 Board meeting. 12. Conduct a public hearing to receive comments on the abandonment of a public sewer located on Lost Valley Drive in Orinda as part of the South Orinda Sewer Renovations, Phase 8, District Project 8461; adopt Resolution 2021-073 ordering the abandonment of the sewer facilities and authorizing the execution and recording of associated quitclaim deed documents October 7, 2021 Regular Board Meeting Agenda Packet- Page 3 of 200 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Conduct the public hearing and adopt the proposed resolution as presented. OTHER BOARD ACTION ITEMS 13. Approve the tentative agreement with Management Support and Confidential Group (MS/CG) and provide direction to staff to incorporate the terms of the tentative agreement into a successor Memorandum of Understanding to be brought back to the Board in a subsequent meeting for final adoption (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the tentative agreement with M S/CG and direct staff to incorporate the terms of the agreement into a successor Memorandum of Understanding for final adoption at a future meeting. LEGISLATIVE MATTERS 14. Receive update on pending legislative matters and provide direction on priority legislation (5-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 15. General Manager-Announcements a. Announcements - October 7, 2021 Staff Recommendation: Receive the announcements. 16. Counsel for the District 17. Secretary of the District 18. Board Members - Committee Minutes a. September 13, 2021 - Real Estate, Environmental & Planning Committee - Chair McGill and Member Hockett b. September 20, 2021 -Administration Committee - Chair Williams and President Pilecki C. September 21, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen d. September 28, 2021 - Finance Committee - Chair Pilecki and Member McGill Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the October 7, 2021 Regular Board Meeting Agenda Packet- Page 4 of 200 stipend or for which the District paid their expenses. a. Member Hockett • September 22, 2021 - Sustainable Contra Costa 13th Annual Awards Celebration (virtual, no stipend) • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) Member Lauritzen Member McGill • September 20, 2021 - California Special Districts Association, Contra Costa Chapter Meeting (CCSDA) (virtual) • September 22, 2021 - Sustainable Contra Costa 13th Annual Awards Celebration (virtual, no stipend) • September 28, 2021 - Board Liaison meeting with City of Lafayette officials (virtual) • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) • October 6, 2021 - CCSDA Anniversary Event Ad Hoc Committee Meeting (virtual) Member Williams • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) President Pilecki • September 22, 2021 - Sustainable Contra Costa 13th Annual Awards Celebration (virtual, no stipend) • October 5, 2021 - Central San Mentorship Program Graduation and Celebration Event (virtual, no stipend) Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 21. Board Members - Other Items a. Consider proposed changes to California Special Districts Association (CSDA) Bylaws Staff Recommendation: Provide comments to Member McGill, Central San's CSDA Board Representative. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) October 7, 2021 Regular Board Meeting Agenda Packet- Page 5 of 200 RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 22. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L.Alm, Esq., District Counsel • W. Daniel Clinton, Esq., Principal Counsel, Hanson Bridgett • Molly Kaban, Esq., Hanson Bridgett, Labor Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees'Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 23. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following member of the Executive Management Team: District Counsel RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT October 7, 2021 Regular Board Meeting Agenda Packet- Page 6 of 200