HomeMy WebLinkAbout05.a. Receive update on Enterprise Resource Planning (ERP) System Project implementation Page 1 of 4
Item 5.a.
CENTRAL SAN
October 5, 2021
TO: ADMINISTRATION COMMITTEE
FROM: JOHN HUIE, INFORMATION TECHNOLOGY MANAGER
PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE UPDATE ON ENTERPRISE RESOURCE PLANNING (ERP)
SYSTEM PROJECT IMPLEMENTATION
Attached is a presentation on the status of District Project 8250, Enterprise Resource Planning
Replacement. This project is a multi-year effort that is nearing completion in Fiscal Year 2021-22. The
report provides the overall status of the effort and addresses ongoing support costs.
Strategic Plan Tie-In
GOAL THREE: Fiscal Responsibility
Strategy 2—Ensure integrity and transparency in financial management
GOAL SIX: Innovation and Optimization
Strategy 2—Improve and modernize operations through technology and efficiency measures
ATTACHMENTS:
1. Presentation
October 5, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 188 of 196
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�� al ERP PROGRESS UPDATE
John Huie
Information Technology Manager
October 5, 2021
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ORACLE APPLICATIONS IMPLEMENTED — 2020
• Oracle ERP
• Financials
• Procurement
• Contracts
• Projects
• Oracle HCM
• Core HCM (Employees)
• ESS—Employee Self Service
• Time&Labor
• Absences
Transitioned to Emtec ClearCare Support for sustaining support in
LJanuary 2021
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October 5, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 189 of 196
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ORACLE APPLICATIONS — 2021
• Implemented
• Benefits & Payroll
• Live on 1/1/21
• PBCS - Budgeted
• Live on 2/8/21 for FY 2021-22 budgeting processing
•In Progress
• HCM
• Goals & Performance
• Learning
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EMTEC CLEAR CARE CONTRACT
• Emtec Clear Care is a contract for Post Implementation
ERP Support.
•The purpose is to provide continuous operational and
technical support until enough internal knowledge is
acquired to be more self sufficient.
•The contract provides a "bucket of hours" for additional
training for staff and development services for the
enhancements and new reports
• 3 years from Dec 2020 — Nov 2023
• $120,108 — 1St year, $124,020 — 2nd year, $130,440 — 3rd
year
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October 5, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 190 of 196
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OVERAGES
• Pre-paid support 240 hours (120 onshore + 120
offshore) per quarter, any overage is billed separately.
• $37,315 — 1 st quarter overage, $59,770 — 2nd quarter
overage
Contributing factors
• Higher use of onshore vs offshore hours
• Critical Fiscal Year End activities in the new system
• High demand for additional training from staff
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QUESTIONS?
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October 5, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 191 of 196