HomeMy WebLinkAbout02. Hold discussion to consider amending the start time and meeting days for regularly scheduled District Board Meetings Page 1 of 5
Item 2.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: SEPTEMBER 30, 2021
SUBJECT: HOLD DISCUSSION TO CONSIDER AMENDING THE START TIME AND
MEETING DAYS FOR REGULARLY SCHEDULED DISTRICT BOARD
MEETINGS
SUBMITTED BY: INITIATING DEPARTMENT:
KATIE YOUNG, SECRETARY OF THE SECRETARYOF THE DISTRICT
DISTRICT
Roger S. Bailey Kenton L. Alm
General Manager District Counsel
ISSUE
The Board requested an item be agendized to consider changing the start time and or the meeting days
for regularly scheduled District Board Meetings. The noticing requirement of the Ralph M. Brown Act
provides that an ordinance, resolution, or bylaws may be adopted by the Board of Directors establishing
the time and place of regular meetings.
BACKGROUND
At the September 23, 2021 Special Board Meeting, staff was requested to prepare historical information
regarding District Board Meetings. The Board sets the start time and order of business for regular Board
meetings by Board resolution. Currently, regular meetings are scheduled to start at 1:30 p.m. (last by
Resolution 2016-021, J my 21, 2016) on the first and third Thursdays of each month (codified Ordinance
(Ord) 253, 2008; Ord 127, 1978; Ord. 126, 1977; prior code §2-201).
Historically, starting in 1947, Board meetings were held on first and third Thursdays of the month at 8 p.m.;
1977 at 7:30 p.m.; and in May of 1988 the Board meetings began at 3 p.m. In 1995, the Board adopted a
resolution changing the meeting time to 2 p.m. with a routine adjournment threshold time of 6 p.m., unless
September 30, 2021 Special Board Meeting Agenda Packet- Page 11 of 15
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a majority vote occurred to continue past that time. Finally, in July 2016, the Board adopted the current
resolution amending the start time from 2 p.m. to 1:30 p.m. and changed the order of business to have
closed sessions be heard at the end of the regular meeting agenda rather than before a meeting.
ALTERNATIVES/CONSIDERATIONS
The Board may choose to:
1. Change the meeting day(s) and time;
2. Change the meeting start time; or
3. Leave the current meeting days and or time unchanged, maintain status quo.
FINANCIAL IMPACTS
Depending on the time of the meeting, financial impacts could include payment of overtime for staff to
attend or provide assistance for Board meetings and the cost of providing meals.
COMMITTEE RECOMMENDATION
This matter was not reviewed by a Board Committee.
RECOMMENDED BOARD ACTION
Hold the discussion and provide direction to staff as applicable.
ATTACHMENTS:
1. Presentation
September 30, 2021 Special Board Meeting Agenda Packet- Page 12 of 15
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DISCUSSION OF CENTRAL SAN
BOARD MEETING REGULARLY
SCHEDULED DAYS AND
- - START-TIME
?� Katie Young, Secretary of the District
September 30,2021 Special Board Meeting
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BOARD MEETING HISTORICAL TIMELINE
• 1946 — Mondays at 8 p.m.
• 1947 — Thursdays at 8 p.m.
• 1963 — First and Third Thursdays at 8:00 p.m. (Ordinance 50,1963)
•
1977 — First and Third Thursdays at 7:30 p.m. (Ordinance 126,1977,Ordinance 127,1978)
•
1988 — First and Third Thursdays at 3 p.m. (Meeting time changed March 17,1988,to begin May 1988)
• 1995 — First and Third Thursdays at 2 p.m. (with an adjournment threshold to
6:00 p.m., unless majority vote to continue) (Resolution 1995-059,7120195)
• 2016 — First and Third Thursdays at 1 :30 p.m. (Resolution 2016-021,7121116)
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STEPS TO CHANGE MEETING TIMES
• Should the Board choose to adopt a new meeting time:
• Current Resolution will need to be rescinded and replaced with a new resolution
• Update all calendars, templates, website, etc. with new time
• Should the Board choose to adopt a new meeting day:
• District Code will need to be amended; conduct a public hearing and adopt new
Ordinance to amend Title 2
• Current Resolution will need to be rescinded and replaced with a new resolution
• Update all calendars, templates, website, etc. with new day(s)
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ALTERNATIVES
1 . The Board could choose to change the day(s) and time
2. The Board could choose to change the start time
3. The Board could keep the status quo (leave days and time
unchanged)
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Questions?
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