HomeMy WebLinkAbout00. BOARD AGENDA 09-02-2021 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA TAD J.PILECKI-President
DAVID R.IMLOAM S-President Pro Tem
Thursday, September 2, 2021 BARBARA D.HOCKETT
Multi-Purpose Room M4RIAHN.LAUR17ZEN
1:30 PM IVICHAEL R.IVCGILL
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kyounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
September 2, 2021 Regular Board Meeting Agenda Packet- Page 1 of 199
Open Session - Multi-Purpose Room
(Video recorded)
1:30 PM
PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19
a. This meeting will be held in-person at the meeting room referenced with a virtual
participation option, pursuant to the Governor's Emergency Declaration related to
COVI D-19, and the Governor's Executive Order N-29-20 that allows remote
meeting attendance and participation by Board Members, District staff, and the
public by videoconference or other electronic means.
Members of the public interested in attending or providing public comment in-person
may do so. I n lieu of in-person attendance, those wishing to provide public comment
for items on this Board meeting agenda may opt to:
1. Telephone: Record your comments at (925) 229-7303 no later than one hour prior
to the meeting.
2. Email: All regular Central San Board meetings are livestreamed at centralsan.org.
If you wish to make a comment before or during the meeting, please email your
comment to sod¢ralsan.org and identify the agenda item you wish to address.
All comments received electronically will be read into the record. If you have any
questions related to participation in this meeting, please call Secretary of the District
Katie Young at (925) 229-7303.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. August 19, 2021 Special Board meeting minutes
b. August 23, 2021 Special Board meeting minutes
C. August 26, 2021 Special Board meeting minutes
2. Approve expenditures incurred July 9, 2021 through August 12, 2021
3. Set a public hearing for October 7, 2021 at 1:30 p.m. pursuant to Section 6.20 of the
District Code to receive comments on the proposed Reimbursement Fee for properties
which could connect to Job 6712 on La Sonoma Way in Alamo
4. Set a public hearing for October 7, 2021 at 1:30 p.m., pursuant to Chapter 9.40 of the
District Code, to receive comments on the abandonment of a public sewer located on
Lost Valley Drive in Orinda as part of the South Orinda Sewer Renovations, Phase 8,
District Project 8461
September 2, 2021 Regular Board Meeting Agenda Packet- Page 2 of 199
5. Adopt Resolution No. 2021-044 establishing the appropriations limit in the amount of
$127,013,222 for Fiscal Year 2021-22, in accordance with Article XI I I B of the California
Constitution, using the change in the California per capita personal income percentage and
change in population to calculate the appropriations limit
6. Adopt Resolution No. 2021-045 accepting an irrevocable offer of dedication from MM
Danville Apartments LLC for sanitary sewer purposes and authorizing staff to record the
resolution with the Contra Costa County Recorder
7. Adopt Resolution No. 2021-046 accepting an irrevocable offer of dedication by separate
instrument from Lori Maher for sanitary sewer purposes, accepting a map dedication from
Gloria Terrace, LLC for sanitary sewer purposes, and authorizing staff to record the
resolution with the Contra Costa County Recorder
8. Adopt Resolution No. 2021-047 accepting a map dedication from Laurel Knolls, LLC for
sanitary sewer purposes and authorizing staff to record the resolution with the Contra
Costa County Recorder
9. Adopt Resolution No. 2021- 048 authorizing execution of a real property agreement for a
Class 2 Encroachment at 95 N. 1 st Ave., Pacheco and authorize staff to record the
documents with the Contra Costa County Recorder
10. Authorize the General Manager to execute a construction contract change order in an
amount not to exceed $300,000 with McGuire and Hester Construction, Inc. to include the
Tertiary Membrane Pilot Installation under the Contractor Staging Improvements, District
Project 7375
11. Authorize the General Manager to amend two professional engineering services
agreements to increase each in the amount of$500,000 with: 1) MW H Constructors, I nc.,
increasing the cost ceiling to $2.6 million, and 2) Carollo Engineers, Inc., increasing the
cost ceiling to $1.3 million, to continue as-needed construction management services for
District Projects
12. Authorize renewal of a 25-year license agreement with the City of Orinda for the use of
Central San real property for the St. Stephen's Trail as part of a bicycle and pedestrian
trail
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
PUBLIC HEARINGS
13. Conduct a public hearing to consider approval of Resolution No. 2021-049 adopting a
Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, and
approving the proposed Solar Array Project on Central San's Lagiss Property; authorize
the General Manager to 1) execute Amendment No. 1 to Central San's Power Purchase
Agreement with REC Solar; and 2) amend an existing as-needed professional consulting
services agreement with ARC Alternatives, increasing the cost ceiling from $179,600 to
$229,600
(10-minute staff presentation)
Staff Recommendation (Motion Required): Conduct the public hearing and
continue the public hearing to a future meeting to be determined.
September 2, 2021 Regular Board Meeting Agenda Packet- Page 3 of 199
OTHER BOARD ACTION ITEMS
14. Consider adopting an amendment to the Fiscal Year(FY) 2021-22 Central San budget for
the following funds: Operations and Maintenance, Sewer Construction, and Debt Service
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Adopt the proposed amendments to
the FY 2021-22 Operations and Maintenance, Sewer Construction, and Debt
Service budget funds as recommended by staff.
15. Award a construction contract in the amount of$179,841,000 to Kiewit Infrastructure West
Co., the lowest responsive and responsible bidder for the Solids Handling Facility
Improvements, District Project 7348; and
• Authorize staff to enter into contractual agreements with third-party consultants to
conduct independent assessments of Solids Handling Alternatives;
• Authorize the General Manager to:
• Execute five professional services agreements with not to exceed amounts as
noted for construction management and engineering support during
construction with: 1) MW H Constructors, I nc. for$12 million; 2) Black& Veatch
Corporation for$4 million; 3) Aresine Engineering for$1.5 million; 4) HDR,
Inc. for$1 million; and 5) Degenkolb Engineers for$650,000; and
• Execute Contract Documents subject to SRF funding, submittal requirements,
value engineering, and include up to a 15-percent project contingency
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Consider the staff recommendations
for Board action presented for the Solids Handling Facility Improvements, District
Project 7348 to:
1. Award a construction contract in the amount of$179,841,000 to Kiewit
Infrastructure West Co., the lowest responsive and responsible bidder;
2. Authorize staff to enter into contractual agreements with third-party
consultants to conduct independent assessments of Solids Handling
Alternatives;
3. Authorize the General Manager to execute five new professional services
agreements for construction management or engineering support services
with: a) MWH Constructors, Inc.; b) Black & Veatch Corporation; c) Aresine
Engineering; d) HDR, Inc.; and e) Degenkolb Engineers, as presented; and
4. Authorize the General Manager to execute Contract Documents subject to
State Revolving Fund (SRF) funding, submittal requirements, value
engineering, and include up to a 15-percent project contingency.
16. Receive overview information and hold a follow-up discussion regarding the Return to
Office Plan related to the COVI D-19 pandemic response, and provide direction to staff on
the Return to Office timeline
(5-minute staff presentation)
Staff Recommendation: Receive the information and hold discussion on the
return to office timeline. (Motion Required): Approve a delay to the Return to Office
Plan for remaining remote employees until a future date is determined.
September 2, 2021 Regular Board Meeting Agenda Packet- Page 4 of 199
LEGISLATIVE MATTERS
17. Receive update on pending legislative matters and provide direction on priority legislation
(No presentation is planned)
Staff Recommendation (Motion Required): Provide direction to staff as
appropriate, including direction on any additional legislative matters arising after
posting of the agenda packet.
REPORTS AND ANNOUNCEMENTS
18. General Manager-Announcements
a. Announcements - September 2, 2021
Staff Recommendation: Receive the announcements.
19. Counsel for the District
a. Report out on Board action taken during Closed Session at the August 23, 2021
Special Board Meeting
(Verbal report from District Counsel Kenton L.Alm)
Staff Recommendation: Receive the report.
20. Secretary of the District
21. Board Members - Committee Minutes
a. August 16, 2021 - Real Estate, Environmental & Planning Committee - Chair McGill
and Member Hockett
b. August 17, 2021 - Engineering & Operations Committee - Member Lauritzen
and President Pilecki (alternate)
C. August 24, 2021 - Finance Committee - Chair Pilecki and Member McGill
Staff Recommendation: Receive the Committee minutes.
22. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
• August 11, 2021 - Water Environment Federation; Continuing the
Conservation: Diversity, Equity, and Inclusion (virtual webinar)
• August 23, 2021 - East Bay Leadership Council - Board Installation and
Awards at Metro Lafayette
Member Lauritzen
Member McGill
• August 5, 2021 - Contra Costa County Mayors' Conference (virtual)
• August 11-13, 2021 - California Association of Sanitation Agencies (CASA)
Annual Conference in San Diego
• August 23, 2021 - East Bay Leadership Council - Board Installation and
Awards at Metro Lafayette
September 2, 2021 Regular Board Meeting Agenda Packet- Page 5 of 199
• August 30-September 2, 2021 - California Special Districts Association
(CS DA)Annual Conference in Monterey
Member Williams
President Pilecki
Staff Recommendation: Receive the reports and announcements.
23. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
24. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Molly Kaban, Esq., Hanson Bridgett, Labor Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
25. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance
Evaluations for following members of Executive Management Team: General Manager,
Secretary of the District, and District Counsel
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
September 2, 2021 Regular Board Meeting Agenda Packet- Page 6 of 199