HomeMy WebLinkAbout05.c. Receive annual report on status of loans under BP 001 - Employee Computer Purchase Assistance Program Page 1 of 3
Item 5.c.
,orVIOIN SAN
August 24, 2021
TO: FINANCE COMMITTEE
FROM: KEVIN MIZUNO, FINANCE MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE ANNUAL REPORT ON STATUS OF LOANS UNDER BOARD
POLICY NO. BP 001 - EMPLOYEE COMPUTER PURCHASE ASSISTANCE
PROGRAM
Central San has for many years offered an Employee Computer Purchase Assistance Program, which
provides employees with a low cost funding source to purchase a personal computer and/or other
authorized hardware for the purpose of improving computer skills. Board Policy(BP) 001, which provides
the framework for this program, was made effective on July 1,1995. It was most recently amended on
February 5, 2015, and reviewed without changes on April 6, 2021.
On an annual basis, staff provides the Board with a report which includes the status of participation and
outstanding loans under the program. This memo serves as the annual report for the fiscal year ending
June 30, 2021. A copy of BP 001 is attached for reference.
Program Overview
Central San charges employee participants the Local Agency Investment Fund (LAI F) interest rate,
published by LAI F on a monthly basis. As LAI F generally comprises a large proportion of Central San's
investment portfolio, monies loaned to employees for this program earn a comparable rate of return as if
they were invested rather than extended to employees. Accordingly, the program is "cost neutral" to
Central San ratepayers apart from the relatively minor staff time associated with administering it. Other
program highlights include the following:
• The annual total funding limit is $30,000.
• Allowable purchases under the program include desktops, laptops, tablets, printers, software, and/or
related equipment of any brand.
• Purchases must meet current District standards and be pre-approved by the Information Technology
Division Manager.
• The minimum loan amount is $600; the maximum loan amount is $2,000.
• Only one loan can be outstanding at any one time per employee.
• The program is administered by the Finance Division.
August 24, 2021 Special FINANCE Committee Meeting Agenda Packet- Page 147 of 151
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Status of Participation and Outstanding Loans
As of June 30, 2021, the revolving loan fund had a total of$10,677.28 in outstanding loans, including
interest. During the fiscal year ending June 30, 2021, six loans totaling $10,983.59 were extended,
demonstrating this continues to be a benefit of interest to some Central San employees.
The following utilization trend over the past five years:
Fiscal Year New Loans
--------------- ---------------
2020-21 6
2019-20 6
2018-19 10
2017-18 9
2016-17 9
Strategic Plan Tie-In
GOAL THREE:Fiscal Responsibility
Strategy 2—Ensure integrity and transparency in financial management
ATTACHMENTS:
1. BP 001 Employee Computer Purchase Assistance Program
August 24, 2021 Special FINANCE Committee Meeting Agenda Packet- Page 148 of 151
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Number: BP 001
Related Procedures: AP 001
Authority: Board of Directors
Effective: July 1, 1995
Revised: February 5, 2015 CENTRALSAN
Reviewed: 02/23/17, 02/19/19, 04/06/21
Initiating Dept./Div.: Administration/Finance
BOARD POLICY
EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM
PURPOSE
This policy will provide employees with a low-cost resource to purchase a personal
computer and/or other authorized hardware or software for the purpose of improving
employee computer skills.
POLICY
1. The District will provide loans to District employees under the Employee
Computer Purchase Assistance Program to purchase a personal computer
and/or other authorized hardware or software.
2. The annual funding limit for the Program is $30,000.
3. The maximum computer loan per employee under the Program is $2,000, with a
minimum of$600.
[Original Retained by the Secretary of the District]
August 24, 2021 Special FINANCE Committee Meeting Agenda Packet- Page 149 of 151