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Home My WebLink About00. BOARD AGENDA 07-15-2021 (Amended) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAM S-President Pro Tem Thursday, July 15, 2021 BARBARA D.HOCKETT Multi-Purpose Room M4RIAHN.LAUR17ZEN 1:30 PM IVICHAEL R.IVCGILL (Amended) PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. July 15, 2021 Regular Board Meeting Agenda Packet- Page 1 of 118 (Amended) Open Session - Multi-Purpose Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting will be held in-person at the meeting room referenced with a virtual participation option, pursuant to the Governor's Emergency Declaration related to COVI D-19, and the Governor's Executive Order N-29-20 that allows remote meeting attendance and participation by Board Members, District staff, and the public by videoconference or other electronic means. Members of the public interested in attending or providing public comment in-person may do so. I n lieu of in-person attendance, those wishing to provide public comment for items on this Board meeting agenda may opt to: 1. Telephone: Record your comments at (925) 229-7303 no later than one hour prior to the meeting. 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sod c centralsan.orq and identify the agenda item you wish to address. All comments received electronically will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925)229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. July 1, 2021 Board meeting minutes 2. Approve revisions to Board Policy B P 039 - Internal Audit Function 3. Authorize the General Manager to execute Amendment No. 3 to extend the termination date for one year to June 30, 2022, for the Memorandum of Understanding between Central San, Contra Costa Water District, and Santa Clara Valley Water District for a preliminary feasibility evaluation of the Refinery Recycled Water Exchange Project 4. Confirm publication of uncodified District Ordinance No. 317 summary 5. Replace a vacant Information Technology(IT) Supervisor position (S-82, $5,558 - $6,717 bi-weekly)with a Project Manager/ Business Analyst Position (S-83, $5,691 - $6,882 bi- weekly) July 15, 2021 Regular Board Meeting Agenda Packet- Page 2 of 118 (Amended) 6. AMENDED Award a construction contract in the amount of $9,594,300 to Auburn Constructors, LLC, the lowest responsive and responsible bidder for the Electric Blower Improvements, DP 100015 and Treatment Plant Piping Renovations, Phase 10, DP 7369; find these projects are exempt from the California Environmental Quality Act; and authorize the General Manager to execute the contract, subject to contractor compliance with submittal requirements, and: • Amend two existing agreements with 1) HDR, I nc. in the amount of$450,000, increasing the cost ceiling to $5,776,000, and 2) Lee & Ro, I nc. in the amount of $300,000, increasing the cost ceiling to $800,000; and • Execute a professional engineering services agreement in an amount not to exceed $800,000 with Carollo Engineers, Inc. to provide construction management services Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 7. Conduct a public hearing to consider placing the following charges for Fiscal Year(FY) 2021-22 on the Contra Costa County tax roll for collection: • Sewer Service Charges • Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts • Charges for other fee installment payment programs Resolution No. 2021-035 for adoption (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct the public hearing and adopt Resolution No. 2021-035. COVID-19 PANDEMIC RESPONSE AND OTHER BOARD ACTION ITEMS 8. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (No presentation is planned, staff will be available to answer questions) Staff Recommendation: Receive the update. 9. AMENDED Receive overview and hold discussion regarding Return to Office and Cal/OSHA Regulations related to the COVID-19 pandemic response, and provide direction to staff on the Return to Office protocols presented (5-minute staff presentation) Staff Recommendation: Receive the information and hold discussion on return to office and vaccination status protocols; provide direction to staff. (Motion Required): Determine and approve the following proposed matters: 1. Approve a return to office for remaining remote office-based employees to be onsite on or by September 30, 2021; and 2. Direct staff on the requirement of a COVID-19 vaccination as a condition of employment. July 15, 2021 Regular Board Meeting Agenda Packet- Page 3 of 118 (Amended) LEGISLATIVE MATTERS 10. Receive update on pending legislative matters and provide direction on priority legislation (5-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 11. General Manager- Reports a. Acknowledgement of Central San's 75th Anniversary and Launch of 75th Anniversary Celebration Website (15-minute staff presentation) Staff Recommendation: Receive the information. b. Receive AgLantis/CoCo San Sustainable Farm 2020 Annual Report and update (5-minute staff presentation) Staff Recommendation: Receive the annual report. C. Receive informational list of pending Board and Standing Committee future agenda items (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the list. 12. General Manager-Announcements a. Announcements - July 15, 2021 Staff Recommendation: Receive the announcements. 13. Counsel for the District a. Report out on Board action taken during Closed Session at July 1, 2021 Regular Board Meeting (Verbal report from District Counsel Kenton L.Alm) Staff Recommendation: Receive the report. 14. Secretary of the District 15. Board Members - Committee Minutes a. July 6, 2021 -Administration Committee - Chair Williams and President Pilecki Staff Recommendation: Receive the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett Member Lauritzen July 15, 2021 Regular Board Meeting Agenda Packet- Page 4 of 118 (Amended) Member McGill • July 7, 2021 - Contra Costa Special Districts Association (CCSDA) Anniversary Event Ad Hoc Committee Meeting (virtual, stipend) • July 12, 2021 -Alameda County Special District Association (ACSDA) and CCSDA Joint Meeting (virtual, stipend) Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 18. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees'Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12-1870 • Public Employees Union, Local No. 1, et al. v. Contra Costa County Employees' Retirement Association, et al., Contra Costa County Superior Court Case No. MSN14-1221 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT July 15, 2021 Regular Board Meeting Agenda Packet- Page 5 of 118 (Amended)