HomeMy WebLinkAbout5.c. Receive annual status report on biennial review of Board Policies Page 1 of 4
Item 5.c.
,orVIOIN SAN
July 6, 2021
TO: ADMINISTRATION COMMITTEE
FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE ANNUAL STATUS REPORT ON BIENNIAL REVIEW OF BOARD
POLICIES
Staff has been directed to take existing Board Policies to the Administration Committee every two years
for review. If changes are proposed by staff or the Committee, the changes will be scheduled for
consideration by the Board. If no changes are proposed after Committee review, the policies are returned
to the queue until their next biennial review.
Attached is the annual status report on the biennial review of the Board Policies with the dates of review
and revision.
Strategic Plan Tie-In
GOAL ONE: Customer and Community
Strategy 1—Deliver high-quality customer service, Strategy 2—Maintain a positive reputation
GOAL TWO: Environmental Stewardship
Strategy 1—Achieve 100% compliance in all regulations
ATTACHMENTS:
1.Annual Status Report on biennial review of Board Policies
July 6, 2021 Regular ADM IN Committee Meeting Agenda Packet- Page 69 of 78
Page 2 of 4
CHART OF BOARD POLICIES
Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review Due
No. Review Board of Directors)
001 Employee Computer Purchase 4/6/21 Completed, no changes April 2023
Assistance Program
002 Diversity Statement 4/6/21 Completed, no changes April 2023
003 Hiring of District Retirees 10/15/19 Completed (revised) Sept. 2021
11/07/19
004 Integrated Pest Management 7/21/20 Completed (revised) Sept. 2022
9/15/20
005 Statement of Investment Policy 9/8/20 Completed (revised) Annually
9/18/20 Sept. 2021
006 Records Program 7/6/21 Pending, no changes July 2023
(pending) proposed (pending)
007 Teleconferencing Policy 4/16/19 Completed (revised) Mar. 2021
5/2/19
008 Travel Expense Reimbursement 6/8/21 Completed (revised) June 2023
Policy 6/17/21
(To be eliminated 2017:
009 Manager Cell Phone Policy 12/3/09 Policy details to be included N/A
in Management MOU - leave
as is until then
010 Contractual Assessment Districts 3/3/20 Completed, no changes Feb. 2022
011 Proposition 218 Notice Protests 7/6/21 Pending, no changes July 2023
(pending) proposed (pending)
012 Parliamentary Procedures Policy 6/8/21 Completed, no changes June 2023
Standing Committee Protocols, Revisions pending
013 Guidelines and Charters 4/6/21 approval w/ new BPs 043 Pending
(formerly called "Committee and 044 proposed
Charters"
014 District-Owned Mobile Computing 7/7/20 Completed (revised) Aug. 2022
Devices for Board Members 8/6/20
015 Asset Management 7/7/20 Completed, no changes Nov. 2022
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19DA60EC2-6375-4F8E-966D-938EEBD3F10EICentral Contra
Costa Sanitary District.10164.1.CHART_OF_BOARD_POLICIES.docx
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July 6, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 70 of 78
Page 3 of 4
Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review Due
No. Review Board of Directors
016 Security 6/8/21 Completed (revised) June 2023
6/17/21
017 Fiscal Reserves 10/22/19 Completed (revised) Sept. 2021
11/07/19
018 Sick Leave for Temporary 7/6/21 Pending, no changes July 2023
Employees (pending) proposed (pending)
019 Recycled Water 6/16/20 Completed, no changes March 2022
Minute Style and Video Recording of Completed (revised)
020 Board and Standing Committee 4/15/21 4/15/21 April 2023
Meetings
021 Social Media Communication 10/15/19 Completed, no changes Oct. 2021
022 Alhambra Valley Assessment 3/3/20 Completed, no changes Feb. 2022
Districts
023 Board Ethics and Conduct 7/7/20 Completed, no changes July 2022
024 Occupational Health and Safety 7/7/20 Completed, no changes May 2022
025 Naming of District Facilities 6/16/20 Completed, no changes July 2022
026 Legislative Advocacy Policy 6/16/20 Completed, no changes July 2022
027 Energy 4/16/19 Completed (revised) April 2021
05/02/19
028 Cost Sharing of Candidate 6/8/21 Completed (revised) June 2023
Statements 06/17/21
029 Debt Management and Continuing 10/15/19 Completed, revision in Sept. 2021
Disclosure process
030 Cost of Service Study Frequency 7/6/21 Pending, no changes July 2023
(pending) proposed (pending)
031 Hiring of Temporary Employees 6/16/20 Completed, no changes Aug. 2022
032 Reimbursement for Toastmaster 7/6/21 Pending, no changes Aug. 2023
Membership (pending) proposed (pending)
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19DA60EC2-6375-4F8E-966D-938EEBD3F10EICentral Contra
Costa Sanitary District.10164.1.CHART_OF_BOARD_POLICIES.docx
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July 6, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 71 of 78
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Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review Due
No. Review Board of Directors
033 Conducting District Business Using 3/3/20 Completed, no changes Jan. 2022
Personal Accounts and Devices
034 Reporting Protocol for Ethics Hotline 6/16/20 Completed (revised) June 2022
7/16/20
035 Purchasing 10/22/19 Completed (revised) Oct. 2021
11/07/19
036 Informal Bidding 10/22/19 Completed (revised) Oct. 2021
[UPCCAA (Public Works)] 11/07/19
037 General Manager Delegation of 5/4/21 Completed, no changes May 2023
Authority
038 Climate Change Policy 12/15/20 Completed, no changes Dec. 2022
039 Internal Audit Function 7/6/21 Pending, revision Pending
(pending) proposed
040 Electronic Signatures and Approvals 7/7/20 New Policy, adopted July 2022
7/16/20
041 Pension Funding 8/4/20 New Policy, adopted Sept. 2022
9/18/20
042 OPEB Funding 8/4/20 New Policy, adopted Sept. 2022
9/18/20
043 Buffer Property Management 4/6/21 New Policy, adopted April 2023
4/15/21
044 Board Liaisons and Representatives 4/6/21 Pending Board approval Pending
(Young)
045 Board Compensation Benefits and 4/6/21 Pending Board approval Pending
Expense Reimbursements (Young)
046 Regulatory Accounting 4/6/21 New Policy, adopted April 2023
4/14/21
047 Deferred Compensation Plan 5/4/21 New Policy, adopted May 2023
5/20/21
Updated 6/24/2021
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19DA60EC2-6375-4F8E-966D-938EEBD3F10EICentral Contra
Costa Sanitary District.10164.1.CHART_OF_BOARD_POLICIES.docx
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July 6, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 72 of 78