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HomeMy WebLinkAbout5.c. Receive annual status report on biennial review of Board Policies Page 1 of 4 Item 5.c. ,orVIOIN SAN July 6, 2021 TO: ADMINISTRATION COMMITTEE FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE ANNUAL STATUS REPORT ON BIENNIAL REVIEW OF BOARD POLICIES Staff has been directed to take existing Board Policies to the Administration Committee every two years for review. If changes are proposed by staff or the Committee, the changes will be scheduled for consideration by the Board. If no changes are proposed after Committee review, the policies are returned to the queue until their next biennial review. Attached is the annual status report on the biennial review of the Board Policies with the dates of review and revision. Strategic Plan Tie-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service, Strategy 2—Maintain a positive reputation GOAL TWO: Environmental Stewardship Strategy 1—Achieve 100% compliance in all regulations ATTACHMENTS: 1.Annual Status Report on biennial review of Board Policies July 6, 2021 Regular ADM IN Committee Meeting Agenda Packet- Page 69 of 78 Page 2 of 4 CHART OF BOARD POLICIES Board Last Admin Reviewed/Notes Next Policy Policy Title Committee (including approval by Review Due No. Review Board of Directors) 001 Employee Computer Purchase 4/6/21 Completed, no changes April 2023 Assistance Program 002 Diversity Statement 4/6/21 Completed, no changes April 2023 003 Hiring of District Retirees 10/15/19 Completed (revised) Sept. 2021 11/07/19 004 Integrated Pest Management 7/21/20 Completed (revised) Sept. 2022 9/15/20 005 Statement of Investment Policy 9/8/20 Completed (revised) Annually 9/18/20 Sept. 2021 006 Records Program 7/6/21 Pending, no changes July 2023 (pending) proposed (pending) 007 Teleconferencing Policy 4/16/19 Completed (revised) Mar. 2021 5/2/19 008 Travel Expense Reimbursement 6/8/21 Completed (revised) June 2023 Policy 6/17/21 (To be eliminated 2017: 009 Manager Cell Phone Policy 12/3/09 Policy details to be included N/A in Management MOU - leave as is until then 010 Contractual Assessment Districts 3/3/20 Completed, no changes Feb. 2022 011 Proposition 218 Notice Protests 7/6/21 Pending, no changes July 2023 (pending) proposed (pending) 012 Parliamentary Procedures Policy 6/8/21 Completed, no changes June 2023 Standing Committee Protocols, Revisions pending 013 Guidelines and Charters 4/6/21 approval w/ new BPs 043 Pending (formerly called "Committee and 044 proposed Charters" 014 District-Owned Mobile Computing 7/7/20 Completed (revised) Aug. 2022 Devices for Board Members 8/6/20 015 Asset Management 7/7/20 Completed, no changes Nov. 2022 C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19DA60EC2-6375-4F8E-966D-938EEBD3F10EICentral Contra Costa Sanitary District.10164.1.CHART_OF_BOARD_POLICIES.docx Page 1 of 3 July 6, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 70 of 78 Page 3 of 4 Board Last Admin Reviewed/Notes Next Policy Policy Title Committee (including approval by Review Due No. Review Board of Directors 016 Security 6/8/21 Completed (revised) June 2023 6/17/21 017 Fiscal Reserves 10/22/19 Completed (revised) Sept. 2021 11/07/19 018 Sick Leave for Temporary 7/6/21 Pending, no changes July 2023 Employees (pending) proposed (pending) 019 Recycled Water 6/16/20 Completed, no changes March 2022 Minute Style and Video Recording of Completed (revised) 020 Board and Standing Committee 4/15/21 4/15/21 April 2023 Meetings 021 Social Media Communication 10/15/19 Completed, no changes Oct. 2021 022 Alhambra Valley Assessment 3/3/20 Completed, no changes Feb. 2022 Districts 023 Board Ethics and Conduct 7/7/20 Completed, no changes July 2022 024 Occupational Health and Safety 7/7/20 Completed, no changes May 2022 025 Naming of District Facilities 6/16/20 Completed, no changes July 2022 026 Legislative Advocacy Policy 6/16/20 Completed, no changes July 2022 027 Energy 4/16/19 Completed (revised) April 2021 05/02/19 028 Cost Sharing of Candidate 6/8/21 Completed (revised) June 2023 Statements 06/17/21 029 Debt Management and Continuing 10/15/19 Completed, revision in Sept. 2021 Disclosure process 030 Cost of Service Study Frequency 7/6/21 Pending, no changes July 2023 (pending) proposed (pending) 031 Hiring of Temporary Employees 6/16/20 Completed, no changes Aug. 2022 032 Reimbursement for Toastmaster 7/6/21 Pending, no changes Aug. 2023 Membership (pending) proposed (pending) C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19DA60EC2-6375-4F8E-966D-938EEBD3F10EICentral Contra Costa Sanitary District.10164.1.CHART_OF_BOARD_POLICIES.docx Page 2 of 3 July 6, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 71 of 78 Page 4 of 4 Board Last Admin Reviewed/Notes Next Policy Policy Title Committee (including approval by Review Due No. Review Board of Directors 033 Conducting District Business Using 3/3/20 Completed, no changes Jan. 2022 Personal Accounts and Devices 034 Reporting Protocol for Ethics Hotline 6/16/20 Completed (revised) June 2022 7/16/20 035 Purchasing 10/22/19 Completed (revised) Oct. 2021 11/07/19 036 Informal Bidding 10/22/19 Completed (revised) Oct. 2021 [UPCCAA (Public Works)] 11/07/19 037 General Manager Delegation of 5/4/21 Completed, no changes May 2023 Authority 038 Climate Change Policy 12/15/20 Completed, no changes Dec. 2022 039 Internal Audit Function 7/6/21 Pending, revision Pending (pending) proposed 040 Electronic Signatures and Approvals 7/7/20 New Policy, adopted July 2022 7/16/20 041 Pension Funding 8/4/20 New Policy, adopted Sept. 2022 9/18/20 042 OPEB Funding 8/4/20 New Policy, adopted Sept. 2022 9/18/20 043 Buffer Property Management 4/6/21 New Policy, adopted April 2023 4/15/21 044 Board Liaisons and Representatives 4/6/21 Pending Board approval Pending (Young) 045 Board Compensation Benefits and 4/6/21 Pending Board approval Pending Expense Reimbursements (Young) 046 Regulatory Accounting 4/6/21 New Policy, adopted April 2023 4/14/21 047 Deferred Compensation Plan 5/4/21 New Policy, adopted May 2023 5/20/21 Updated 6/24/2021 C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19DA60EC2-6375-4F8E-966D-938EEBD3F10EICentral Contra Costa Sanitary District.10164.1.CHART_OF_BOARD_POLICIES.docx Page 3 of 3 July 6, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 72 of 78