HomeMy WebLinkAboutEngineering & Operations MINUTES 06-22-21 Page 2 of 4
.jj FLCENTRAL SAN
CONTRACENTRAL • DISTRICT 5019 •
SPECIAL MEETING OF THE BOARD OFDIRECToxs:
TAD J PILECKI
CENTRAL CONTRA COSTA President
ILLIAMS
SANITARY DISTRICT DAIDR. tProTem
Tem
President Pro
ENGINEERING & OPERATIONS BARBARA D.HOCKETT
COMMITTEE MARIAH N.LAURITZEN
MICHAEL R.MCGILL
MINUTES PHONE: (925)228-9500
FAX: (925)372-0192
Tuesday, June 22, 2021 www.centralsan.org
11:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair David Williams
Member Mariah Lauritzen
Staff.
Roger S. Bailey, General Manager
Steve McDonald, Director of Operations
Jean-Marc Petit, Director of Engineering and Technical Services
Melody LaBella, Resource Recovery Program Manager
Thomas Brightbill, Senior Engineer (joined during Item 4.a.)
Stephanie Gronlund, Associate Engineer
Russ Leavitt, Engineering Assistant III
Amelia Berumen, Assistant to the Secretary of the District
1. Notice
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related
to COVID-19, and the Governor's Executive Order N-29-20 issued on March
17, 2020 that allowed attendance by Board Members, District staff, and the
public to participate and conduct the meeting by teleconference,
videoconference, or both. The agenda included instructions for options in which
the public could participate in the meeting.
2. Call Meeting to Order
Chair Williams called the meeting to order at 11:00 a.m.
July 1, 2021 Regular Board Meeting Agenda Packet- Page 221 of 231
Page 3 of 4
Engineering & Operations Committee Minutes
June 22, 2021
Page 2
3. Public Comments — None.
4. Agenda Items
a. Review draft Position Paper to conduct a public hearing to consider
approval of the Cordell Drive West Contractual Assessment District (CAD)
No. 2021-1 in Danville, District Project 6727; adopt Resolution No. 2021-
confirming compliance with California Constitution, Article XIIID, Section 4
(Proposition 218) and Resolution No. 2021- approving the Engineer's
Report, assessments, and interest rate to be charged on financed
assessments; ordering improvement; and authorize the General Manager
to execute an agreement with Cordell Drive West CAD No. 2021-1
participants
Mr. Leavitt reviewed the presentation included in the agenda material. He
noted the first virtual CAD meeting was successfully held in May with five
of the nine property owners present, all of whom will be participating.
He noted the draft Position Paper referred to an interest rate that was in
flux at the time the Engineer's Report was published. However, with the
passage of Ordinance 317 at the June 17 Board meeting, an interest rate
of 3.22% was set for new CAD and septic conversion projects.
Mr. Brightbill and Mr. Leavitt responded to several questions posed by the
Committee. Some of the main discussion is summarized below:
Why is one participant paying the costs of several non-participants?
The cost is normally shared evenly by the number of project participants,
in this case six out of nine properties within the project area. However,
some want to pay only their 1/9 share and not 1/6, which would have them
cover some of the cost of non-participants and wait to be reimbursed if
and when those properties were to connect within 20 years. To
accomplish this, one owner agreed to pay all the non-participant costs
and, therefore, would be the only person that would be reimbursed by
future connections.
There are four properties on the map that are not part of the prosect,
seems logical to extend another 400 feet should their septic system fail
The CAD program is voluntary and needs the cooperation of a majority of
properties to form a project. Moreover, the use of ratepayer funds to build
or extend street sewers is not allowed. A fair amount of staff time is made
to reach out to nearby properties that may want to join to maximize the
participants to the best extent possible; however, the interest and or timing
does not always work out. It was noted that at one time there was no
sewer service on Cordell Drive at all, now two-thirds of the street will have
sewer main access.
July 1, 2021 Regular Board Meeting Agenda Packet- Page 222 of 231
Page 4 of 4
Engineering & Operations Committee Minutes
June 22, 2021
Page 3
Exhibit B refers to private engineering costs within the breakdown; who
selects and pays for the private services?
The improvements are considered a private construction project;
therefore, the District has little direct involvement with the selection. The
neighborhood is responsible for selecting its engineer and initially funding
the costs for design work; Central San reviews the design. Once the
Engineer's Report is done and the costs are known, those participants that
contributed to the cost are reimbursed so that the expenses become part
of the whole project.
Regarding reimbursements: Is it equitable to the homeowners that choose
to connect years later compared to those that participate initially?
And, does the newly imposed interest rate address that issue?
The issue is more related to those that are not able-to or willing-to
participate in the initial phase and connect within 20 years of the project
being accepted by Central San; that owner would need to pay a fair share.
Question being whether they pay the same fee as when the project was
approved or should the reimbursement be adjusted over time as fees for
the Reimbursement Program are adjusted over time. Staff has discussed
aligning the methodology of CAD reimbursement fees to be similar with
other reimbursement fee programs in order to bring the value of the asset
to a current value. Mr. Brightbill will coordinate an internal discussion to
review this matter further.
The Committee was satisfied with the discussion and answers provided.
COMMITTEE ACTION: Recommended Board approval.
5. Announcements
Mr. Bailey announced receipt of construction bids for the Solids Handling Facility
Improvements Project, which are currently being assessed and were higher than
the Engineer's estimate. This will be discussed at a future meeting.
6. Suggestions for Future Agenda Items — None.
7. Future Scheduled Meetings
Tuesday, July 13, 2021 at 11:00 a.m.
Tuesday, July 27, 2021 at 11:00 a.m.
Tuesday, August 17, 2021 at 11:00 a.m.
8. Adjournment— at 11:30 a.m.
July 1, 2021 Regular Board Meeting Agenda Packet- Page 223 of 231