HomeMy WebLinkAboutAdministration MINUTES 06-08-21 Page 2 of 5
ol&)i Cwil ENTRAL SAN
CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9AS53-A392
BOARD OF DIRECTORS:
REGULAR MEETING OF THE TAD PresiddentPILECKI
ent
CENTRAL CONTRA COSTA DAVID R. WILLIAMS
SANITARY DISTRICT President Pro Tem
ADMINISTRATION COMMITTEE
BARBARA°URITZEN
MICHAEL R.MCGILL
MINUTES
PHONE: (925)228-9500
FAX: (925)372-0192
Tuesday, June 8, 2021 www.centralsan.org
9:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair David Williams
Member Tad Pilecki
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Philip Leiber, Director of Finance and Administration
Steve McDonald, Director of Operations
Jean-Marc Petit, Director of Engineering and Technical Services
Benjamin Johnson, Internal Auditor
Danea Gemmell, Planning and Development Services Division Manager
Edgar Lopez, Captial Projects Division Manager (left during Item 4.b.)
Emily Barnett, Communications and Intergovernmental Relations Manager (arrived during
Item 4.a.)
Teji O'Malley, Human Resources and Organizational Development Manager
Stephanie King, Purchasing & Materials Manager
Tim Potter, Environmental Compliance Superintendent (arrived during Item 4.a., left after
Item 5.q)
Christina Gee, Management Analyst
Terrina Manor, Human Resources Analyst (arrived during Item 4.a., left after Item 4.b.)
Chris Carpenter, Community Affairs Representative
1. Public Notice Regarding COVID-19
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related
to COVID-19, and the Governor's Executive Order N-29-20 issued on
March 17, 2020 that allowed Board Members, District staff, and the public to
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Administration Committee Minutes
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participate in and conduct the meeting by teleconference, videoconference, or
both. The agenda included instructions for options in which the public could
participate in the meeting.
2. Call Meeting to Order
Chair Williams called the meeting to order at 9:00 a.m.
3. Public Comments
None.
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to consider replacing a vacant Lead
Engineering Assistant Position (G-72, $4,356 - $5,273 bi-weekly) with an
Assistant Engineer Position (S-73, $4,484 — $5,424 bi-weekly)
Mr. Lopez reviewed the draft Position Paper included in the agenda
materials. He expressed the importance and need for the Assistant
Engineering position were because of the current workload and the
number of capital projects in the future. The Lead Engineering Assistant is
unique to the capital project division and the Assistant Engineer is more
flexible to meet the needs of the program.
Member Pilecki requested the organization chart be updated and
suggested adding a footnote to signify the difference between the lead
and supervisory positions.
There was a discussion regarding the deletion of the Engineering
Assistant classification. In response to a question posed by Chair
Williams, Ms. O'Malley stated that the General Manager has been
delegated authority to abolish and establish job classifications and
add/cancel vacant positions as long as they are in the fiscal budget.
COMMITTEE ACTION: Recommended Board approval.
b. Receive update on Classification Study Recommendations — Management
Support/Confidential Group (MS/CG)
Ms. O'Malley provided a quick recap of the classification study
recommendations provided to the Committee at the March 16, 2021
meeting. At that meeting, the Committee requested staff eliminate and/or
consolidate additional classifications (originally proposed a net of three
eliminations). After further review, staff proposed to eliminate a net of eight
job classifications which including a consolidation of several classifications
in the Operations and Maintenance.
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Administration Committee Minutes
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The Committee appreciated the additional review and consideration to
eliminate and/or consolidate the additional classifications and
recommended Board approval.
COMMITTEE ACTION: Recommended Board approval.
C. Conduct biennial review and approve minor changes to the following
Board Policies:
• BP 008 - Travel Expense Reimbursement Policy;
• BP 016 - Security; and
• BP 028 - Cost Sharing of Candidate Statements
BP 008— Travel Expense Reimbursement
Member Pilecki opined that the Division Manager should approve the pre-
travel authorization rather than the supervisor as described in the second
paragraph of Section 1. Chair Williams agreed.
BP 016— Security
Member Pilecki opined that in the first bullet, information technology (IT
and computer systems should be included to add more emphasis. Chair
Williams agreed.
BP 028— Cost Sharing of Candidate Statements
Member Pilecki proposed striking the words "continue past practice"and
"toward"in the final paragraph of the policy. Chair Williams agreed.
COMMITTEE ACTION: Recommended Board approval with
additional minor revisions from the Committee.
5. Other Items
a. Conduct biennial review of Board Policy BP 012 - Parliamentary
Procedures
COMMITTEE ACTION: Agreed with the staff that no changes were
needed to BP 012 — Parliamentary Procedures policy.
b. Recap of Central San Academy Spring 2021 Virtual Session
Ms. Gee reviewed the presentation included in the agenda materials.
Member Pilecki thanked Ms. Gee and staff for continuing the Academy
during this challenging year and looks forward to returning to in-person
classes where he believes there is a better networking and interaction
opportunity with the participants. Chair Williams mirrored Member Pilecki's
comments.
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COMMITTEE ACTION: Received the recap.
C. Review timelines (Gantt charts) for activities related to upcoming labor
negotiations with the Management Group, Management
Support/Confidential Group, and Public Employees Union, Local #1
Ms. O'Malley advised the Committee that a minor change was made to
the Gantt chart regarding Task 15. The additional feedback from the total
compensation study was rescheduled from June 7 to the June 17 Board
agenda under closed session.
Chair Williams expressed appreciation for the snapshots of the upcoming
events listed in the memorandum.
COMMITTEE ACTION: Reviewed the timelines.
6. Announcements
Mr. Bailey announced that after speaking with Standard and Poor's (S&P)
Global rating it was reaffirmed that Central San has received a AAA rating.
He thanked staff for making the rating happen, but specifically Mr. Leiber
who deserves credit for all of his dedication and hard work.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
Member Pilecki inquired about the subject of an updated diversity policy.
Mr. Bailey responded that an item will be included on the July 1 Board
meeting agenda to allow the Board Members to provide direction to staff.
COMMITTEE ACTION: Received the list and provided input to staff.
8. Future Scheduled Meetings
Tuesday, July 6, 2021 at 9:00 a.m.
Tuesday, August 3, 2021 at 9:00 a.m.
Tuesday, September 14, 2021 at 9:00 a.m.
9. Adjournment — at 9:35 a.m.
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