HomeMy WebLinkAbout10. Conduct a public hearing to consider adopting an ordinance to amend schedule of environmental and development related fees eff. 07-01-21 Page 1 of 23
Item 10.
Algi
CENTRAL SAN BOARD OF DIRECTORS
WE VS.101 M POSITION PAPER
MEETING DATE: JUNE 17, 2021
SUBJECT: CONDUCTA PUBLIC HEARING TO RECEIVE PUBLIC COMMENTAND
CONSIDER ADOPTING THE FOLLOWING ORDINANCE TO BECOME
EFFECTIVE JULY 1, 2021:
• UNCODIFIED ORDINANCE NO. 317 AMENDING THE SCHEDULE OF
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES AND
CHARGES, REPLACING ORDINANCE NO. 310 INACCORDANCE
WITH DISTRICT CODE CHAPTER 6.30
SUBMITTED BY: INITIATING DEPARTMENT:
BRYAN MCGLOIN, MANAGEMENT ANALYST ENGINEERING AND TECHNICAL SERVICES-
THOMAS BRIGHTBILL, SENIOR ENGINEER, PDS-RATES AND FEES
FINANCIAL PLANNING
REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION
MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
Roger S. Bailey
General Manager
ISSUE
State Law and District Code require that a public hearing be held to receive public comment on
ordinances which revise the Environmental and Development-Related Fees and Charges.
BACKGROUND
Chapter 6.30 of the District Code includes provisions for the Board of Directors to adopt an uncodified schedule
of fees and charges for environmental and development-related services provided to property owners,
contractors, developers, septic and grease waste haulers, and permitted industrial users. These services
June 17, 2021 Regular Board Meeting Agenda Packet- Page 67 of 168
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include permit counter assistance; plan review; construction inspection for private side sewers and public main
line extensions; addition of new sewers, parcels, and permit information to Central San maps; administration of
source control permits and inspections; and septic and grease hauler permitting, sampling, and treatment.
Following a review of the fees and charges by Central San staff, it is recommended that they be revised to
reflect changes in the costs to provide the services, including updated labor costs. Information regarding
the proposed changes is included in the attached report.
This schedule also includes an adjustment to the basis for calculating the annual interest rate applied to
Central San's various financing agreements, including the new Non-Residential Capacity Fee Installment
Payment Plan as well as new agreements in the CAD (Contractual Assessment District) and AVAD
(Alhambra Valley Assessment District) programs. The interest rate indicated reflects the revised
methodology which uses LAI F (the State of California's Local Agency I nvestment Fund)for the most
recent quarter plus the spread between the 20-year and 3-month T-bill rates plus 0.5% for ongoing
administration costs. This new basis is intended to address concerns that a de facto 6% minimum interest
rate was unreasonably high for financing agreements that are secured by property and for which the
collection of payments occurs through annual property tax bills.
A comparison of current and staff-recommended fees and charges is presented in Exhibit A to the
attached proposed ordinance. If the proposed revisions to the Environmental and Development-Related
Fees and Charges are adopted by Central San's Board of Directors, 20 charges would remain
unchanged, 19 charges would increase, and 48 charges would decrease with 1 new fee and 2 fees
eliminated or combined with others.
ALT ERNAT IVES/CONSIDERAT IONS
The Board of Directors may decline to adjust some or all of the Environmental and Development-Related
Fees and Charges. In this event, the fees that went into effect on July 1, 2020 would continue. This is not
recommended as Central San would not fully recover costs expended in providing the corresponding
environmental and development-related services.
FINANCIAL IMPACTS
The proposed Environmental and Development-Related Fees and Charges are designed to recover
Central San's direct and indirect labor costs, other operating costs, and administrative overhead costs
incurred in providing environmental and development-related services. If the recommended Environmental
and Development-Related Fees and Charges are adopted, staff estimates a decrease of $70,000 in
Permit & Inspection Fee revenue in FY 2021-22. This projection is based on the range of increases
shown in the attached staff report and assumes that the level of development would be relatively
consistent with that of the current fiscal year due to improving economic conditions.
COMMUNITY OUTREACH
Staff conducted a coordinated outreach program to inform and solicit input from stakeholders and
interested customers regarding the proposed Capacity Fees and the proposed Environmental and
Development-Related Fees and Charges.
Notices of the public hearing were posted and published on in the Contra Costa Times and San Ramon
Valley Times. I n addition, approximately 400 letter reports, including the proposed schedule of rates and
charges, were distributed to developers, engineers, architects, contractors, waste haulers, representatives
of the Building Industry Association of the Bay Area, and others who have requested notice of fee
increase proposals.
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As of June 7, 2021, no stakeholders or members of the public had contacted Central San with comments.
Any comments received after June 7, 2021 will be presented to the Board at the public hearing.
COMMITTEE RECOMMENDATION
The Finance Committee reviewed staff's proposals for revising these fees and charges at its April 27,
2021 meeting and recommended approval.
RECOMMENDED BOARD ACTION
Hold the public hearing. Once the public hearing has concluded:
1. Adopt the proposed uncodified ordinance, revising the Schedule of Environmental and
Development-Related Fees and Charges effective July 1, 2021, including the following findings:
• Central San incurs substantial costs to provide environmental and development-related
services.
• It is necessary to charge customers and other users to recover the reasonable cost of
providing the services.
• The proposed fees and charges reasonably represent Central San's actual costs to provide
the services.
• The proposed fees and charges are exempt from CEQA.
(Four affirmative votes are required for adoption.)
Strategic Plan Tie-In
GOAL THREE:Fiscal Responsibility
Strategy 1—Maintain financial stability and sustainability, Strategy 2—Ensure integrity and transparency in financial
management
ATTACHMENTS:
1a. Proposed Environmental and Development-Related Services Fee Ordinance
1 b. Exhibit A to Proposed Environmental and Development-Related Services Fee Ordinance
1c. Environmental and Development-Related Fee Report
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ATTACHMENT 1a
ORDINANCE NO. 317
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED SCHEDULE OF
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30,
EFFECTIVE JULY 1 , 2021
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(Central San) finds that Central San incurs substantial costs to provide various
environmental and development-related services, such as, but not limited to,
administration and processing of annexations, customer assistance at the permit
counter, plan review and inspection for sewer line installation, alteration, replacement
and repair, the inclusion of new information on Central San's maps, administration and
permit inspection related to the Source Control Program, permitting of septage and
grease haulers, and treatment of grease and septage at the treatment plant; and
WHEREAS, the Board finds that it is necessary to charge customers and other users of
Central San's services to recover the reasonable cost of providing said services; and
WHEREAS, Central San staff has comprehensively analyzed the actual cost of
providing the various environmental and development-related services listed above
based on direct costs, staff costs and overhead for time and effort incurred to provide
listed services; and
WHEREAS, the Board finds that the Schedule of Environmental and Development-
Related Fees and Charges, as reflected in Exhibit "A" to this Ordinance, reasonably
represents the actual costs to provide the services delineated in said Schedule of Fees
and Charges; and
WHEREAS, the Board finds that this action is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15273 (a)(1) and (3) of the State
CEQA Guidelines, in that the Fees and Charges are being charged merely to reimburse
Central San for staff costs and expenses.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain as follows:
Section 1 (To be uncodified)
The Schedule of Environmental and Development-Related Fees and Charges as set
forth in full in Exhibit "A" to this Ordinance, which exhibit is hereby incorporated in full
herein by this reference, is hereby adopted in uncodified form pursuant to the provisions
of District Code Chapter 6.30. As of the effective date of this Ordinance, the fees and
charges for each environmental and development-related service shall be as set forth in
said schedule, and shall remain in effect until amended or replaced by ordinance.
June 17, 2021 Regular Board Meeting Agenda Packet- Page 70 of 168
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Ordinance No. 317
Page 2 of 2
Central Contra Costa Sanitary District
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
Ordinance or any portion or section of this Ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 310 shall remain in effect and such
Fees and Charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 310 have not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
Section 3
This Ordinance shall be a general regulation of Central San and shall be published in
the Contra Costa Times and San Ramon Valley Times, newspapers of general
circulation, published and circulated within Central San and shall be effective as of
July 1, 2021.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 17th day of June, 2021 by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Tad J. Pilecki
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
June 17, 2021 Regular Board Meeting Agenda Packet- Page 71 of 168
ATTAildiIMEW 1 b
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR
FISCAL YEAR FY 2021-22 uncodified
Fee Category Amount
DEVELOPMENT
Review of new sewer and recycled water plans and related documents;review of plans for and processing of residential and
commercial permit applications;installer reimbursement of sewer construction costs from subsequent connectors;
identification of right-of-way conflicts.
(A-1) Application Fees:
Basic Application (side sewer work, easement staking, permit renewal) $159
Application for new sewer service- new parcel $329
Application for new sewer service-existing parcel $239
Commercial Application (for review of plans for a change in use or expansion of a commercial facility; $397
includes up to one hour of plan review)
Commercial Application- Each additional hour $171
Overflow Protection Device Installation (OPD only) no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not upgradable) $25
Non-Residential Capacity Fee Installment Payment Program Application Fee $514
Residential Capacity Fee Installment Program and Promissory Note Program Application Fee $514
(A-2) Mainline Extensions:
Plan Review(Sewer Service):
Sewer Service Review(Base fee- up to 12 hours) $4,187
Each additional hour $204
Manhole only(design & plan review) $1,347
Plan Review(Recycled Water):
Recycled Water Review(Base fee- up to 8 hours) $3,119
Each additional hour $204
Recycled Water Connection only(design &plan review) $1,367
Right of Way Document Review:
Appurtenant Easements(Base fee- 3 hours) $638
Subdivision Map (each) $599
Separate Instrument(Base Fee) $768
Each additional hour $213
(A-3) Private Pumping System Plan Check:
Single Family Residential/ADU (Base fee-up to 2 hours) $425
Multi-Family/Commercial (outside force main)(Base fee- up to 4 hours) $971
Each additional hour $213
(A-4) Special Approvals $389
(A-5) Annexation Fee (per District Code 6.08.030):
New Annexations Actual Expense
Annexation Recovery Fee $666
(A-6) Reimbursement Accounts:
Set-up fee $1,435
Transaction fee $199
(A-7) Special Studies:
Base fee (up to 4 hours plus misc. costs) $878
Each additional hour $180
Revised:A ril 19 2021 Page 1
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Amount
DEVELOPMENT(A-8) Source Control Reviews:
Source Control Business Review- base fee, includes plan review, site visit and inspection time up to $1,004
four hours
Source Control Business Review-each additional hour in excess of base fee $204
Grease Variance Review(includes site visit) $433
Source Control Enforcement Review and Inspection $556
CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new sewer and recycled water connections and other related work on private
property(includes TV inspection when appropriate).
Hours of operation, including premium and holiday schedules, are available at:
www.centralsan.org/pod/hours-directions
(B-1) Inspections by type:
Mainline base fee $962
Mainline per foot(includes in-line manholes or structures) $15.12
New Manhole or structure(e.g. recycled water meter) $1,088
Overflow Protection Device installation (OPD only) no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only) $50
Side Sewer Installation/Repair per 100 feet: $253
Single Inspection Charge (e.g. sewer or recycled water connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection; homeowner $253
reconstruction inspection)
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure w/o trap; side sewer CIPP $506
repair; outdoor grease trap only
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment $759
Outside pump installation $1,012
Grease/Sand/Oil Interceptor $1,518
(B-2) Overtime inspection:
First Hour(if responding from off-site) $140
Weekend/Holiday-4 hour minimum $413
Every hour thereafter $91
(B-3) Inspection of non-permitted work(+avoided charge) $1,143
Revised:A ril 19 2021 Page 2
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Application of Fee
(B-4) INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction when a
structure's roof is on and the rough plumbing is installed ("Roof and Rough"). Under the new procedure, a developer can
choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance(consistent with District Code).
The changes affect Category(B)Construction Inspection as shown below:
Residential Connections (up to and including four units)at Roof and Rough: This fee is for
inspection of new residential units connecting to CCCSD's mainline after the structure's roof is on and
the rough plumbing has been installed. This fee includes: one building connection inspection and one $506 per unit
side sewer inspection (up to 100 feet). Additional inspections and related fees may be required.
Residential Connections (up to and including four units)at building foundation: This fee is for
inspection of new residential units connecting to CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: one building connection inspection, one side sewer $1,012 per unit
inspection (up to 100 feet), and two additional inspections as required per CCCSD Standard
Specifications. Additional inspections and related fees may be required.
Commercial/Multiple Residential Connections (more than four units)at Roof and Rough: This
fee is for inspection of new commercial or multiple residential units connecting to CCCSD's mainline
after structure's roof is on and the rough plumbing has been installed. This fee includes: one building $506 per unit
connection inspection and one side sewer inspection (up to 100 feet). Additional inspections and
related fees may be required.
Commercial/Multiple Residential Connections (more than four units)at building foundation:
This fee is for inspection of new commercial or multiple residential units connecting to CCCSD's
mainline prior to structure being roofed and rough plumbing being installed. This fee includes: one $1,265 per unit
building connection inspection, one side sewer inspection (up to 100 feet), one pre-construction
meeting, and two additional inspections as required per CCCSD Standard Specifications. Additional
ins ections and related fees may be re uired.
Revised:A ril 19 2021 Page 3
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Amount
COLLECTION
TV inspection of sewers conducted separate from a construction inspection activity; verification of sewer location and sewer
service connection.
(C-1) TV Inspection:
Weekday, hourly rate $289
Minimum Charge (2 hour minimum) $578
Overtime- First Hour $198
Overtime- Each Additional Hour $154
Overtime-Weekend/Holiday(4 hour minimum) $660
(C-2) Dye test $328
(C-3) Collection system repair Actual Expense
(C-4) Cancelled TV Inspection without prior notice $542
(C-5) Sewer locating and marking $328
•
Establishing right-of-way agreements and resolving conflicts.
(D-1) Process Quitclaim Deeds $1,277
Process Quitclaim Deed -plat and legal by others $814
(D-2) Process Real Property Agreement, License, or Easement:
Base Fee- Up to 4 hours (minimum charge) $1,264
Each Additional Hour $174
(D-3) Right-of-way Research/Encroachment Resolution Fee Actual Expense
(D-4) Right of Entry/Encroachment Permit Fee
Base Fee- Up to 2 hours (minimum charge) $467
Each Additional Hour $174
MISCELLANEOUS
District services provided for private sewer projects;interest rates for CCCSD programs;copying fees.
(E-1) Engineering - private sewer projects Actual Expense
(E-2) Soil evaluation-private sewer projects Actual Expense
(E-3) Surveying Actual Expense
(E-4) Annual interest rate for CADs and Septic to Sewer Financing Programs 3.22%
Multiplier to be applied to Alhambra Valley Assessment District(AVAD) 2010-11 Parcel Assessment
(E-5) Amount listed in Ordinance 262-Exhibit B to determine AVAD Reimbursement Fee amounts applicable 1.10531
to connections in FY 2021-22.
(E-6) Multiplier to be applied to St. Mary's Road Contractual Assessment District(CAD) 2011-1 1.00633
Reimbursement Fees listed in Ordinance 279-Exhibit B. Applicable to connections in FY 2021-22.
(E-7) Returned Check/Insufficient Funds Fee $40 plus
bank fees
Up to 10%of unpaid
(E-8) Delinquent/Late Payment Fee amount due plus
1.5% per month on
unpaid balance
(E-9) Document/Plan Copying Fees:
8 1/2"x 11"; 8 1/2"x 14"; 11"x 17" (per sheet) $0.20
24"x 36" Plan (per sheet) $4.00
CCCSD Standard Specifications $25.00
CCCSD Standard Specifications (Pocket Guide) $5.00
Revised:A ril 19 2021 Page 4
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Amount
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
(F-1) Class I Fees (Base fee plus cost of District's lab analysis) Actual Expense
(F-2) Class 11 Fees(Base fee plus cost of District's lab analysis) $3,852
(F-3) Class III Fees (Base fee plus cost of District's lab analysis) no charge
(F-4) Industrial user permit application fee no charge
(F-5) Special discharge permit application fee ( ):
No on-site inspection, no capacity review $357
On-site inspection $898
Additional charge for capacity review(Required for discharges >50 gpm) $260
(G) SEPTAGE • •
Sampling and disposal of septic waste and grease.
(G-1) Annual permit fee $1,473
(G-2) Residential septic/toilet waste:
<2,000 gallons $40 + $0.15/gal.
>2,000 gallons $80 + $0.15/gal.
(G-3) Restaurant grease waste:
<2,000 gallons $40 +$0.03/gal.
>2,000 gallons $80 +$0.03/gal.
( )Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**)Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
Percent change in septage and restaurant grease fees based on an assumed volume of 2,000 gallons.
Revised:A ril 19 2021 Page 5
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ATTACHMENT 1c
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding Environmental and Development-Related
Fees and Charges Update
April 19, 2021
OVERVIEW
The Central Contra Costa Sanitary District (Central San) Board of Directors will soon
consider adopting an ordinance to revise Chapter 6.30, Schedule of Environmental and
Development-Related Fees and Charges (Schedule), for various environmental and
development services.
BACKGROUND
Chapter 6.30 of the District Code includes a schedule of fees and charges for
environmental and development-related services provided to property owners,
contractors, developers, septic and grease waste haulers, and permitted industrial users.
These services include: permitting; plan review; inspection of construction for side sewers
and main line extensions; addition of new sewer, parcel, and permit information to Central
San's maps and related systems; source control permits and inspections; and septic and
grease hauler sampling and treatment.
These fees and charges are intended to recover Central San's labor costs, administrative
overhead, and other operating expenses incurred in providing the related services.
Central San staff annually reviews the costs required to provide the corresponding
services in order to assess whether changes to the Schedule may be appropriate. The
most recent annual update to these fees was effective July 1, 2020.
California State Law generally requires that fees and charges do not exceed the
"reasonable costs" incurred in providing the services for which those fees or charges are
levied. For example, following the passage of Proposition 26 in November 2010,
language was included in the state Constitution (Article XIII.A, Section 3) requiring that
the cost for any fee or charge "is no more than necessary to cover the reasonable costs
of the governmental activity, and that the manner in which those costs are allocated to a
payor bear a fair or reasonable relationship to the payor's burdens on, or benefits
received from, the governmental activity."
FEE COMPONENTS/STANDARD CALCULATION METHODOLOGY
The majority of fees and charges included on the Schedule are based on salary and
benefit/related overhead costs for staff time & effort. In some cases, additional costs for
mileage and other service costs are also included. In a few cases, the fee or charge
amount on the schedule represents costs unrelated to labor (e.g. reproduction charges).
June 17, 2021 Regular Board Meeting Agenda Packet- Page 77 of 168
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Report Regarding Environmental and Development-Related Fees & Charges
Page 2
April 19, 2021
In all cases, fees are designed to recover the costs that Central San incurs in providing
the related service during the fiscal year (FY). As a result, fees are based on averages of
projected labor, overhead, mileage, and other costs that are reasonably expected to be
incurred. These component costs were primarily determined based on the following
methodologies:
• Direct Labor: Applicable labor rates are determined using current salary rates for
each employee classification (grade/step) escalated in conjunction with the terms
of existing labor agreements. Where the efforts of multiple staff are required in a
transaction, this process is followed for each employee grade level involved. The
estimated hourly salary rates are applied to the hourly staff effort required for each
transaction type in order to determine the related direct labor cost.
o Current labor agreements include an allowance for annual cost of living
adjustments based on Consumer Price Index (CPI)/inflation rates for the
San Francisco area as determined by the U.S. Department of Labor's
Bureau of Labor Statistics. Current agreements incorporate the CPI rate
determined for each February. Based on publication history these rates are
available in mid-March of each year. Because salary costs for a portion of
FY 2021-22 are dependent on rates which will not be available until at least
March of 2022, this portion of costs is estimated based on projected trends.
• Benefits & Related/Overhead Costs: Employee benefit and related/overhead costs
for each transaction type are calculated by applying Central San's Board-approved
overhead rate to the total Direct Labor cost for that transaction as determined
above. The Board-approved overhead rate for FY 2021-22 is 177%1.
• Vehicle & Equipment Costs: The Internal Revenue Service (IRS) periodically
issues guidance on standard mileage rates applicable to transportation or travel-
related expenses. The applicable rate for calendar year 2021 is $0.56 per mile.
Since vehicle depreciation costs are already captured in the overhead rate noted
above, this same IRS guidance sets a "Basis Reduction Amount" to reduce this
rate by $0.26 per mile in order to avoid over-recovery of these costs. Applying this
reduction amount decreases the applicable mileage rate to $0.30 per mile2.
o The IRS rates above are applicable to calendar year 2021. For the purpose
of calculating the fees in this Schedule, Central San assumes no change for
future years (dates after January 1, 2021) for which the IRS has yet to
publish guidance. Based on publication history, the estimated publication
date for 2022 guidance is late 2021.
1 Central San February 4, 2021 Regular Board Meeting,Agenda Item 4.
Z IRS Notice 2021-02, "2021 Standard Mileage Rates", available at https://www.irs.gov/pub/irs-drop/n-21-02.pdf,
page 2 of 5.
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Report Regarding Environmental and Development-Related Fees & Charges
Page 3
April 19, 2021
• Other Costs:
o Outside Recording/Processing Fees: Certain fees (for example, quitclaim,
annexation, property agreements) include a direct pass-through of any fees
the District is charged in order to record various documents with related
county and other outside offices and agencies.
o Engineering Support: Some transactions on the Schedule require additional
effort to create related entries in the District's GIS or other information
systems (e.g. establishing new parcels, revising existing parcel information,
etc.) Costs for Engineering Support are applied to applications or other
transactions requiring this effort using the methodologies for direct labor and
overhead described previously.
FEES WITH ALTERNATIVE COST METHODOLOGIES
The rates for some fees do not follow the calculation methodology described above.
These alternative methodologies include the following:
• "Actual Expense" — Some activities are so variable or unique that a standardized
cost estimate cannot be reasonably determined in advance. Therefore, the fees
for these activities are stated as "Actual Expense" since they are based on the
actual costs incurred to complete the activity and can differ from project to project.
• "No Charge" — Consistent with previous Board direction, some services are
provided at no charge, including:
o Application Fee for Installation of an Overflow Protection Device
o Inspection of an Overflow Protection Device installation
o Industrial User Permit application fee
o Industrial User Permit Class III Permit Fee
PROPOSED FEES AND CHARGES
For FY 2021-22, staff is recommending various adjustments to the Schedule in order to
account for changes in business processes and related operating costs as described
above. A comparison of the current and proposed fees and charges is included as
Attachment 1. The FY 2020-21 schedule includes 87 items. Administrative adjustments
due to reorganization and splitting/combining of some items results in a total of 89 fees to
review for the FY 2021-22 schedule.
For the 89 fees reviewed, staff recommends increases to 19 items, decreases to 48,
elimination of 2 fees and no change to the remaining 20. Staff is also recommending 1
additional fee. The median adjustment is -2.8%.
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Report Regarding Environmental and Development-Related Fees & Charges
Page 4
April 19, 2021
Increases
Staff recommends increases to 19 of the 89 schedule items. These increases range from
+0.5% to +63.9%, with a median increase of +2.9%. Although several of these proposed
changes are significant in percentage terms, in many cases the associated dollar
amounts are minimal. For example, staff are proposing an increase to the copying fee for
standard size paper from $0.15 to $0.20 per page and this $0.05 increase represents a
33.3% increase for this fee.
Central San's overhead rate will be decreasing from 190% to 177% in FY 2021-22.
Despite this decrease, some salary increases (in particular, those for overtime and other
premium salary rates) have a greater upward effect than the decrease in overhead,
resulting in an overall increase for fees that are heavily driven by premium labor costs.
Additionally, some labor costs are increased when compared to the prior year because
Central San employees in the related job classifications are projected to achieve a step
increase during the fiscal year. Finally, as a part of the current fee review process,
managers reviewed the cost elements involved in calculating these fees and determined
that necessary staffing, levels of effort, or other cost factors required adjustments to more
accurately recover the costs for certain fees listed on the current Schedule.
Above average increases when compared to the current year fee are:
• Right of Entry/Encroachment Permit Fee (D-4) (+63.9%): This increase is due to
the addition of more labor time and associated overhead related to Senior
Engineer (S83) effort.
• Document/Plan Copying Fees (E-9) (+25.0% and +33.3%): Various fees
associated with reprographics are projected to increase as follows: photocopies
from $0.15 to $0.20 (standard sizes) and $3.00 to $4.00 (24" x 36") per page
(+33.3%). In addition, the fee for a hard copy of Central San's Standard
Specifications would increase from $20 to $25 (+25.0%).
• Special Studies (A-7) (+11.1%): This increase is due to the reassignment of a
portion of this activity from an Engineering Assistant III (G69) to a Management
Analyst (S72), resulting in an increase in Direct Labor and related Overhead costs.
Decreases
Staff recommends decreases to 48 of the 89 items on the current Schedule. These
decreases range from -46.3% to -1.0%, with a median of-3.5%. The most significant of
these decreases (in percentage) is the decrease in the interest rate charged for
participants in Central San's financing programs.
June 17, 2021 Regular Board Meeting Agenda Packet- Page 80 of 168
Page 15 of 23
Report Regarding Environmental and Development-Related Fees & Charges
Page 5
April 19, 2021
The primary factor related to these decreases is the previously referenced decrease in
Central San's overhead rate, which was sufficient in many cases to more than offset any
salary increases due to step and cost of living adjustments. Additionally, some labor
costs are decreased when positions are vacated and refilled at lower, new hire salary
levels. Finally, as a part of the current fee review process, managers reviewed the cost
elements involved in calculating these fees and determined that required staffing, levels
of effort, or other cost factors required adjustments, resulting in decreases for some
items.
These adjustments resulted in the following above average decreases:
• Basic Application, Application for New Sewer Service (A-1) (-15.0%, -7.3%, -9.8%)
• Right of Way Document Review, Subdivision Map (A-2) (-28.3%)
• Various Right-of-Way fees (D-1 through D-4) (-7.0% to -201%)
• Interest Rate for CADs and additional Financing Programs (E-4)(46.3%)
Additions
Staff recommends the addition of one fee to the Schedule:
• CCCSD Standard Specifications (Pocket Guide) (E-9): This guide was developed
following the recent updates to the Standard Specifications and is being offered for
purchase in addition to the traditional Standard Specifications reference guide
which also remains available.
Eliminations
Staff recommends eliminating 2 fees from the Schedule because they are more
appropriately incorporated into other fees already listed on the Schedule. These items
are: Mainline Inspection per foot charge in undeveloped land (proposed combination with
inspections in developed areas) and Inspection of New Manhole or Rodding Inlet
(proposed combination with "New Manhole or Structure").
Unchanged
Staff also recommends leaving 20 of the 89 items on the current schedule unchanged.
Seven of these are indicated on the Schedule as fees where "Actual Expenses" are
charged. The remainder either have no charge (e.g. Class III permits for industrial users)
or are nominal amounts normally associated with other billed activities (e.g. $25/$50 for
side sewer cleanout).
June 17, 2021 Regular Board Meeting Agenda Packet- Page 81 of 168
Page 16 of 23
Report Regarding Environmental and Development-Related Fees & Charges
Page 6
April 19, 2021
FINANCIAL IMPACT
The fees and charges on this schedule are intended to recover Central San's labor costs,
administrative overhead, and other operating expenses incurred in providing the related
services. The FY 2021-22 District budget projects approximately $1.9 million in Permit &
Inspection Fee revenues, representing a $70,000 (3.6%) decrease compared to the
FY 2020-21 budget. This decrease is the result of a combination of individual fee
reductions and some anticipated development increases due to improving economic
conditions.
SUMMARY
If the proposed revisions to the Schedule are adopted, 20 items will remain unchanged,
19 will increase, and 48 will decrease. Additionally, 2 items will be eliminated/combined
with others and 1 new item will be added to allow for more appropriate fee assessment
and cost recovery.
Attached Supporting Document:
1. Comparison of Current&Proposed Fees and Charges for FY 2021-22
June 17, 2021 Regular Board Meeting Agenda Packet- Page 82 of 168
Page 17 of 23
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
DEVELOPMENT
Review of new sewer and recycled water plans and related documents;review of plans for
and processing of residential and commercial permit applications;installer reimbursement of
sewer construction costs from subsequent connectors;identification of right-of-way conflicts.
(A-1) Application Fees:
Basic Application (side sewer work, easement
staking, permit renewal) $187 $159 -15.0%
Application for new sewer service- new parcel $355 $329 -7.3%
Application for new sewer service-existing parcel $265 $239 -9.8%
Commercial Application (for review of plans for a
change in use or expansion of a commercial facility; $370 $397 7.3%
includes up to one hour of plan review)
Commercial Application - Each additional hour $177 $171 -3.4%
Overflow Protection Device Installation (OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate
installation of OPD only; permit not upgradable) $25 $25 no change
Non-Residential Capacity Use Charge Capacity °
Fee Installment Payment Program Application Fee $534 $514 -3.7/o
Residential Capacity Fee Installment Program and $534 $514 -3.7%
Promissory Note Program Application Fee
(A-2) Mainline Extensions:
Plan Review (Sewer Service):
Sewer Service Review (Base fee - up to 12 hours) $4,341 $4,187 -3.5%
Each additional hour $211 $204 -3.3%
Manhole only (design & plan review) $1,382 $1,347 -2.5%
Plan Review (Recycled Water):
Recycled Water Review(Base fee- up to 8 hours) $3,231 $3,119 -3.5%
Each additional hour $211 $204 -3.3%
Recycled Water Connection only (design & plan °
review) $1,382 $1,367 -1.1 /°
Right of Way Document Review:
Appurtenant Easements (Base fee - 3 hours) $666 $638 -4.2%
Subdivision Map (each) $835 $599 -28.3%
Separate Instrument (Base Fee) $817 $768 -6.0%
Each additional hour $222 $213 -4.1%
Revised:April 19, 2021 Page 1
June 17, 2021 Regular Board Meeting Agenda Packet- Page 83 of 168
Page 18 of 23
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee IF% Change
(A-3) Private Pumping System Plan Check:
Single Family Residential/ADU (Base fee - up to 2 $444 $425 -4.3%
hours
Multi-Family/Commercial (outside force main) $1,011 $971 -4.0%
Base fee- up to 4 hours
Each additional hour $222 $213 -4.1%
(A-4) Special Approvals $400 $389 -2.8%
(A-5) Annexation Fee (per District Code 6.08.030):
New Annexations Actual Expense Actual Expense no change
Annexation Recovery Fee $676 $666 -1.5%
(A-6) Reimbursement Accounts:
Set-up fee $1,472 $1,435 -2.5%
Transaction fee $204 $199 -2.5%
(A-7) Special Studies:
Base fee (up to 4 hours plus misc. costs) $790 $878 11.1%
Each additional hour $172 $180 4.7%
(A-8) Source Control Reviews:
Source Control Business Review- base fee,
includes plan review, site visit and inspection time $1,036 $1,004 -3.1%
up to four hours
Source Control Business Review- each additional $211 $204 -3.3%
hour in excess of base fee
Grease Variance Review(includes site visit) $420 $433 3.1%
Source Control Enforcement Review and
$575 $556 -3.3%
Inspection
Revised:April 19, 2021 Page 2
June 17, 2021 Regular Board Meeting Agenda Packet- Page 84 of 168
Page 19 of 23
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new sewer and recycled water connections
and other related work on private property(includes TV inspection when appropriate).
Hours of operation, including premium and holiday schedules, are available at.-
www.
t.www.centralsan.orp/pod/hours-directions
(B-1) Inspections by type:
Mainline base fee $943 $962 2.0%
Mainline per foot (includes in-line manholes or
$14.827 $15.12 2.0%
structures)
undeveloped Dor Cont Charge (on lan ) $40-.G7 #N/A #N/A
New Manhole or structure (e.g. recycled water °
meter) $1,148 $1,088 -5.2/°
Overflow Protection Device installation (OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate
installation of OPD onl $50 $50 no change
Side Sewer Installation / Repair per 100 feet: $260 $253 -2.7%
Single Inspection Charge (e.g. sewer or recycled
water connection; encroachment verification; side
sewer cap on property; tap and lateral (new or $260 $253 -2.7%
replacement); air test; reinspection; homeowner
preconstruction inspection)
Manhole tap; lateral abandonment at main; pipe
bursting; trash enclosure w/o trap; side sewer CIPP $520 $506 -2.7%
repair; outdoor grease trap only
Manhole Alteration; trash enclosure with trap; $780 $759 -2.7%
grease interceptor abandonment
Outside pump installation $1,040 $1,012 -2.7%
New MaRh„le „r Redding info+ (private) $4-,g4g #N/A #N/A
Grease/Sand /Oil Interceptor $1,560 $1,518 -2.7%
(B-2) Overtime inspection:
First Hour(if responding from off-site) $139 $140 0.7%
Weekend/Holiday-4 hour minimum $406 $413 1.7%
Every hour thereafter $84 $91 8.3%
(B-3) Inspection of non-permitted work(+ avoided charge) $1,170 $1,143 -2.3%
Revised:April 19, 2021 Page 3
June 17, 2021 Regular Board Meeting Agenda Packet- Page 85 of 168
Page 20 of 23
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Application of Fee
(B-4) INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction
when a structure's roof is on and the rough plumbing is installed ("Roof and Rough"). Under the new
procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance(consistent with District
Code).
The changes affect Category (B) Construction Inspection as shown below:
Residential Connections (up to and including
four units) at Roof and Rough: This fee is for
inspection of new residential units connecting to
CCCSD's mainline after the structure's roof is on and $520 per unit $506 per unit -2.7%
the rough plumbing has been installed. This fee
includes: one building connection inspection and one
side sewer inspection (up to 100 feet). Additional
inspections and related fees may be required.
Residential Connections (up to and including
four units) at building foundation: This fee is for
inspection of new residential units connecting to
CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: o
one building connection inspection, one side sewer $1,040 per unit $1,012 per unit -2.7/
inspection (up to 100 feet), and two additional
inspections as required per CCCSD Standard
Specifications. Additional inspections and related
fees may be required.
Commercial/Multiple Residential Connections
(more than four units) at Roof and Rough: This
fee is for inspection of new commercial or multiple
residential units connecting to CCCSD's mainline
after structure's roof is on and the rough plumbing $520 per unit $506 per unit -2.7%
has been installed. This fee includes: one building
connection inspection and one side sewer inspection
(up to 100 feet). Additional inspections and related
fees may be required.
Commercial/Multiple Residential Connections
(more than four units) at building foundation:
This fee is for inspection of new commercial or
multiple residential units connecting to CCCSD's
mainline prior to structure being roofed and rough
plumbing being installed. This fee includes: one $1,300 per unit $1,265 per unit -2.7%
building connection inspection, one side sewer
inspection (up to 100 feet), one pre-construction
meeting, and two additional inspections as required
per CCCSD Standard Specifications. Additional
Revised iris r�q"oand related fees may be required. Page 4
June 17, 2021 Regular Board Meeting Agenda Packet- Page 86 of 168
Page 21 of 23
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
COLLECTION
TV inspection of sewers conducted separate from a construction inspection activity;
verification of sewer location and sewer service connection.
(C-1) TV Inspection:
Weekday, hourly rate $301 $289 -4.0%
Minimum Charge (2 hour minimum) $602 $578 -4.0%
Overtime - First Hour $198 $198 0.0%
Overtime - Each Additional Hour $153 $154 0.7%
Overtime -Weekend / Holiday(4 hour minimum) $657 $660 0.5%
(C-2) Dye test $340 $328 -3.5%
(C-3) Collection system repair Actual Expense Actual Expense no change
(C-4) Cancelled TV Inspection without prior notice $561 $542 -3.4%
(C-5) Sewer locating and marking $340 $328 -3.5%
•
Establishing right-of-way agreements and resolving conflicts.
(D-1) Process Quitclaim Deeds $1,467 $1,277 -13.0%
Process Quitclaim Deed - plat and legal by others $979 $814 -16.9%
(D-2) Process Real Property Agreement, License, or
Easement:
Base Fee- Up to 4 hours (minimum charge) $1,581 $1,264 -20.1%
Each Additional Hour $187 $174 -7.0%
(D-3) Right-of-way Research / Encroachment Resolution Actual Expense Actual Expense no change
(D-4) Right of Entry/ Encroachment Permit Fee
Base Fee- Up to 2 hours (minimum charge) $285 $467 63.9%
Each Additional Hour $187 $174 -7.0%
Revised:April 19, 2021 Page 5
June 17, 2021 Regular Board Meeting Agenda Packet- Page 87 of 168
Page 22 of 23
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
MISCELLANEOUS
District services provided for private sewer projects;interest rates for CCCSD programs;
copying fees.
(E-1) Engineering - private sewer projects Actual Expense Actual Expense no change
(E-2) Soil evaluation - private sewer projects Actual Expense Actual Expense no change
(E-3) Surveying Actual Expense Actual Expense no change
AA+ni m Annual interest rate for CADs and Septic to 0 0 0
(E-4) Sewer rapacity Use Program Financing Programs 6.00/0 3.22/o -46.3/o
Multiplier to be applied to Alhambra Valley
Assessment District(AVAD) 2010-11 Parcel
(E-5) Assessment Amount listed in Ordinance 262-Exhibit 1.08434 1.10531 1.9%
B to determine AVAD Reimbursement Fee amounts
applicable to connections in FY 2021-22.
Multiplier to be applied to St. Mary's Road
(E-6) Contractual Assessment District(CAD) 2011-1 0.98724 1.00633 1.9%
Reimbursement Fees listed in Ordinance 279-Exhibit
B. Applicable to connections in FY 2021-22.
(E-7) Returned Check/ Insufficient Funds Fee $40 plus $40 plus no change
bank fees bank fees
Up to 10% of Up to 10% of
unpaid amount unpaid amount
(E-8) Delinquent/ Late Payment Fee due plus 1.5% per due plus 1.5% per no change
month on unpaid month on unpaid
balance balance
(E-9) Document/ Plan Copying Fees:
8 1/2"x 11"; 8 1/2"x 14"; 11"x 17" (per sheet) $0.15 $0.20 33.3%
24"x 36" Plan (per sheet) $3.00 $4.00 33.3%
CCCSD Standard Specifications $20.00 $25.00 25.0%
CCCSD Standard Specifications (Pocket Guide) N/A $5.00 new
Revised:April 19, 2021 Page 6
June 17, 2021 Regular Board Meeting Agenda Packet- Page 88 of 168
Page 23 of 23
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure
availability and use of pretreatment processes.
(F-1) Class I Fees (Base fee plus cost of District's lab Actual Expense Actual Expense no change
analysis)
(F-2) Class 11 Fees (Base fee plus cost of District's lab $3,745 $3,852 2.9%
analysis)
(F-3) Class III Fees (Base fee plus cost of District's lab no charge no charge no change
analysis)
--jr
(F-4) Industrial user permit application fee no charge no charge no change
(F-5) Special discharge permit application fee (*):
No on-site inspection, no capacity review $361 $357 -1.1%
On-site inspection $888 $898 1.1%
LAdditional charge for capacity review (Required °
for dischar es >50 m $269 $260 -3.3%
(G) SEPTAGE DISPOSAL(")
Sampling and disposal of septic waste and grease.
(G-1) Annual permit fee $1,488 $1,473 II -1.0%
(G-2) Residential septic/toilet waste:
< 2,000 gallons $40 + $0.15/gal $40 + $0.15/ga1. no change
> 2,000 gallons $80 + $0.15/gal $80 + $0.15/ga1. no change
(G-3) Restaurant grease waste:
< 2,000 gallons $40 + $0.03/gal $40 + $0.03/gal. no change
> 2,000 gallons $80 + $0.03/gal $80 + $0.03/gal. no change
(*)Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**) Other approved waste will be charged at the residential septic and portable toilet waste rate unless
actual strength characteristics are provided.
Percent change in septage and restaurant grease fees based on an assumed volume of 2,000
gallons.
Revised: April 19, 2021 Page 7
June 17, 2021 Regular Board Meeting Agenda Packet- Page 89 of 168