HomeMy WebLinkAbout00. BOARD AGENDA 06-17-2021 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9AS53-A392
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA TAD J.PILECKI-President
DAVID R.WILLIAIv1S-President Pro Tem
Thursday, June 17, 2021 BARBARA D.HOCKETT
Multi-Purpose Room WRIAHN.LAUR17ZEN
1:30 PM MICHAEL R.NCGILL
PHONE:(925) 228-9500
FAX(925) 372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record. The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kyoung(@centralsan.org.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
June 17, 2021 Regular Board Meeting Agenda Packet- Page 1 of 168
Open Session - Multi-Purpose Room
(Video recorded)
1:30 PM
PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19
a. This meeting is being held in accordance with the Brown Act as currently in effect under
the State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that
allows attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both.
Members of the public wishing to provide public comment for items on this
Central San Board meeting agenda may do so as follows:
1. Telephone: You may record your comments at (925) 229-7303 no later than
one hour prior to the meeting.
2. Email: All regular Central San Board meetings are livestreamed at
centralsan.org. If you wish to make a comment before or during the meeting,
please email your comment to sod o centralsan.orq and identify the agenda
item you wish to address.
All comments will be read into the record. If you have any questions related to
participation in this meeting, please call Secretary of the District Katie Young at (925)
229-7303.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. Receive the California Water Environment Association (CWEA) 2020 Statewide First
Place award for Community Engagement and Outreach Project of the Year
(5-minute presentation)
Staff Recommendation: Receive the award presented by Wendy A. Wert, CWEA
President.
CONSENT CALENDAR
2. Approve the following:
a. June 3, 2021 Regular Board meeting minutes
b. June 8, 2021 Special Board meeting minutes
June 17, 2021 Regular Board Meeting Agenda Packet- Page 2 of 168
3. Set a public hearing for July 15, 2021 at 1:30 p.m. to receive comments on placing the
following Fiscal Year 2021-22 charges on the Contra Costa County Tax Roll for
collection:
• Sewer Service Charges;
• Assessments for:
• Contractual Assessment Districts
• Alhambra Valley Assessment Districts; and
• Charges for other fee installment payment programs
4. Adopt revisions to the following Board Policies:
• B P 008 - Travel Expense Reimbursement Policy,
• B P 016 - Security,and
• B P 028 - Cost Sharing of Candidate Statements
5. Approve changes based on Classification Study Recommendations - Management
Support/Confidential Group (MS/CG)
6. Authorize the General Manager to execute a three-year permit contract with Acme Fill
Corporation (Acme)for discharge of treated landfill leachate from the Acme landfill
located in Martinez, California, through June 30, 2024
7. Authorize the General Manager to execute a pre-purchase contract change order in an
amount not to exceed $314,000 with APG-Neuros, I nc. to include three new filter houses
for the Electric Blower Improvements, District Project 100015
8. Replace a vacant Lead Engineering Assistant Position (G-72, $4,356 - $5,273 bi-weekly)
with an Assistant Engineer Position (S-73, $4,484 — $5,424 bi-weekly)
9. Reject a bid protest and award a construction contract in the amount of$3,117,488 to
Basset Engineering, the lowest responsive and responsible bidder for the Walnut Creek
Sewer Renovations, Phase 15, District Project 8465; find that the project is exempt from
the California Environmental Quality Act (CEQA); and authorize up to a 15-percent
contingency
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
PUBLIC HEARINGS
10. Conduct a public hearing to receive public comment and consider adopting the following
ordinance to become effective July 1, 2021:
• Uncodified Ordinance No. 317 amending the Schedule of Environmental and
Development-Related Fees and Charges, replacing Ordinance No. 310 in
accordance with District Code Chapter 6.30
(No presentation is planned,staff will be available to answer questions)
Staff Recommendation (Motions and 4 Attirmative votes Kequirea): Conduct the
public hearing and adopt Uncodified Ordinance No. 317 - Schedule of Environmental
and Development-Related Fees and Charges, replacing Ordinance No. 310, effective
July 1, 2021.
June 17, 2021 Regular Board Meeting Agenda Packet- Page 3 of 168
11. Cancel the public hearing to receive public comment and consider adopting the following
ordinance to become effective July 1, 2021:
• Uncodified Ordinance No. 316 amending the Schedule of Capacity Fees, Rates,
and Charges, replacing Ordinance No. 309 in accordance with District Code
Chapter 6.12
(No presentation is planned,staff will be available to answer questions)
Staff Recommendation (Motion): Cancel the public hearing that would have
considered adopting Uncodified Ordinance No. 316 - Schedule of Capacity Fees,
Rates, and Charges; and continue with the current approved capacity fees as allowed
by Ordinance No. 309.
COVID-19 PANDEMIC RESPONSE
12. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic
(No presentation is planned,staff will be available to answer questions)
Staff Recommendation: Receive the update.
OTHER BOARD ACTION ITEMS
13. Consider approval of the Maintenance Access (Manhole) Covers Beautification proposed
design
(5-minute staff presentation)
Staff Recommendation (Motion Required): Approve the Maintenance Access
(Manhole) Covers Beautification proposed design.
14. Consider adopting revisions or maintaining the status quo related to Section 11 . Contracts
for Goods and Services of Board Policy No. BP 037 - General Manager Delegation of
Authority
(No presentation is planned,staff will be available to answer questions)
Staff Recommendation (Motion Required): Consider the proposed alternatives to
Section 11 of Board Policy No. BP 037 - General Manager Delegation of
Authority and take one of the following actions:
1. Make no changes and continue with the current policy;
2. Adopt the proposed revisions, as depicted in Alternative 3, to Section 11 of
BP 037; or
3. Provide other direction to staff.
15. Receive update on the current status of recent insurance market conditions and authorize
the General Manager to select and purchase the most beneficial policy option to renew
excess General Liability insurance prior to the July 1, 2021 renewal period, either through
a commercial insurer or pooled liability insurance program
(5-minute staff presentation)
Staff Recommendation (Motion Required): Authorize the General Manager to
select the most beneficial policy option and enter into a policy agreement to
purchase excess General Liability insurance coverage prior to the July 1, 2021
policy renewal.
June 17, 2021 Regular Board Meeting Agenda Packet- Page 4 of 168
16. 2021 Debt Issuance: Consider proposed options to finalize the preferred pay-down
amount of Unfunded Actuarially Accrued Liabilities (UAAL) to the Contra Costa County
Employees' Retirement Association (CCCERA); authorize an amendment to the Fiscal
Year(FY) 2020-21 adopted Operations and Maintenance (O&M) Budget increasing
appropriations by the UAAL payoff amount; and receive other transaction related
information
(No presentation is planned,staff will be available to answer questions)
Staff Recommendation (Motion Required): Consider the proposed options related
to the UAAL paydown to be paid to CCCERA and provide direction to staff by
taking the following actions:
1. Determine the finalized pay-down UAAL amount to be paid by one of the
following options:
a. Fully pay off the CCCERA liability of$70.8 million, using available funds
on hand, and by liquidating the Pension Pre-Funding Trust;
b. Pay off approximately $58 million of the CCCERA liability of$70.8 million,
using available funds on hand; or
c. Provide direction to pay off something in between the two alternatives,
more than $58 million, up to $70.8 million of the CCCERA UAAL.
2. Authorize an amendment to the FY 2020-21 O&M adopted budget increasing
appropriations by an amount not to exceed the UAAL paydown to CCCERA,
for the purpose of this UAAL paydown, for an amended O&M budget of
$161,466,338.
REPORTS AND ANNOUNCEMENTS
17. General Manager- Reports
a. Receive update on the Refinery Recycled Water Exchange Project Cost Allocation
(10-minute staff presentation)
Staff Recommendation: Receive the update.
18. General Manager-Announcements
a. Announcements - June 17, 2021
Staff Recommendation: Receive the announcements.
19. Counsel for the District
20. Secretary of the District
21. Board Members - Committee Minutes
a. June 8, 2021 -Administration Committee - Chair Williams and President Pilecki
b. June 8, 2021 - Engineering & Operations Committee - Chair Williams and Member
Lauritzen
Staff Recommendation: Receive the Committee minutes.
June 17, 2021 Regular Board Meeting Agenda Packet- Page 5 of 168
22. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
Member Lauritzen
Member McGill
• June 3, 2021 - Contra Costa Mayors' Conference (virtual, no cost)
Member Williams
President Pilecki
Staff Recommendation: Receive the reports and announcements.
23. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
24. Board Members - Other Items
a. Provide voting direction to Member McGill, the District's representative and voting
delegate for the Contra Costa Chapter of the California Special Districts Association
(CSDA), on how to vote at the upcoming CSDA election for a representative for the
Bay Area Network, Seat A
(No presentation is planned)
Staff Recommendation (Motion Required): Provide voting direction for
Seat A.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
25. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
June 17, 2021 Regular Board Meeting Agenda Packet- Page 6 of 168
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Molly Kaban, Esq., Hanson Bridgett
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
June 17, 2021 Regular Board Meeting Agenda Packet- Page 7 of 168