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HomeMy WebLinkAbout06. Adopt resolution appointing Amelia Berumen as Secretary Pro Tem in the absence of the Secretary of the District Page 1 of 4 Item 6. CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER MEETING DATE: JUNE 3, 2021 SUBJECT: ADOPT RESOLUTION NO. 2021-029 APPOINTING ASSISTANT SECRETARYOF THE DISTRICTAMELIA BERUMENAS SECRETARY PRO TEM IN THE ABSENCE OF THE SECRETARYOF THE DISTRICT, AND APPOINTING THE FINANCE MANAGER (OR EQUIVALENT POSITION)AS ALTERNATE, AND RESCIND RESOLUTION NO. 2012-026 SUBMITTED BY: INITIATING DEPARTMENT: KATIE YOUNG, SECRETARY OF THE SECRETARYOF THE DISTRICT DISTRICT REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER Roger S. Bailey General Manager ISSUE It has been the practice of the District to delegate authority to the Assistant Secretary of the District to assume the statutory responsibilities of the position of Secretary of the District during the absence of the Secretary of the District. Resolution No. 2012-026 was adopted on April 12, 2012, appointing Assistant Secretary of the District Donna M. Anderson as Secretary Pro Tem, who since retired on March 30, 2021. It is recommended that Assistant to the Secretary of the District Amelia Berumen be appointed as Secretary Pro Tem. BACKGROUND California Health and Safety Code Section 6487 provides that, "All contracts, deeds, warrants, releases, receipts, and documents shall be signed in the name of the District by its President, and countersigned by its Secretary, except that the Board may, by resolution, authorize the District Manager or other district employees specified by the Board to sign contracts, warrants, releases, receipts, and similar documents in the name of the District." In accordance with the Health and Safety Code, the Board has adopted resolutions in the past appointing a Secretary Pro Tem to carry out the statutory responsibilities of the position during absences. June 3, 2021 Regular Board Meeting Agenda Packet- Page 67 of 646 Page 2 of 4 Ms. Berumen has been with the District since February 2017, serving first as the Administrative Assistant in the Capital Projects Division and promoting to Senior Administrative Technician of the Secretary of the District's office in June 2018. She worked closely with the recently retired Assistant Secretary of the District to fill in during her absences. She will receive additional training as necessary to fulfill her official role as Secretary Pro Tem. ALTERNATIVES/CONSIDERATIONS The Board may decide not to appoint a Secretary Pro Tem, or to appoint a different individual to serve in this capacity. FINANCIAL IMPACTS None associated with this action. COMMITTEE RECOMMENDATION This matter was not reviewed by a Board Committee. RECOMMENDED BOARD ACTION Adopt Resolution No. 2021-029 appointing Assistant to the Secretary of the District Amelia Berumen as Secretary Pro Tem, and appointing the Finance Manager (or equivalent position) as Alternate, and rescinding Resolution No. 2012-026. Strategic Plan re-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service GOAL TWO: Environmental Stewardship Strategy 1—Achieve 100% compliance in all regulations GOAL FOUR: Workforce Development Strategy 1—Proactively plan for future operational staffing needs ATTACHMENTS: 1. Proposed Resolution June 3, 2021 Regular Board Meeting Agenda Packet- Page 68 of 646 Page 3 of 4 RESOLUTION NO. 2021-029 A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT APPOINTING ASSISTANT TO THE SECRETARY OF THE DISTRICT AMELIA BERUMEN AS SECRETARY PRO TEM, AND APPOINTING THE FINANCE MANAGER (OR EQUIVALENT POSITION) AS ALTERNATE, AND RESCINDING RESOLUTION NO. 2012-026 WHEREAS, Health and Safety Code Section 6487 states that "All contracts, deeds, warrants, releases, receipts, and documents shall be signed in the name of the District by its President, and countersigned by its Secretary, except that the Board may, by resolution, authorize the District Manager or other district employees specified by the Board to sign contracts, warrants, releases, receipts, and similar documents in the name of the District;" and WHEREAS, on April 12, 2012, the Board adopted Resolution No. 2012-026, naming Assistant to the Secretary of the District as Secretary Pro Tem; and WHEREAS, the Board of Directors considers it in the best interests of the District to appoint a Secretary Pro Tem to serve during any absence of the Secretary of the District to carry out the statutory responsibilities of that position. NOW, THEREFORE, BE IT RESOLVED BY THE Board of Directors of the Central Contra Costa Sanitary District ("District") as follows: 1. Effective June 3, 2021, in accordance with California Health and Safety Code Section 6487, Assistant to Secretary of the District Amelia Berumen is hereby appointed to serve as Secretary Pro Tem in the absence of the Secretary of the District. 2, Effective June 3, 2021, the Finance Manager (or equivalent position) is hereby appointed to serve as Alternate Secretary Pro Tem in the absence of the Assistant to the Secretary of the District. 3. Both positions are hereby authorized and empowered to act as Secretary Pro Tem of the Central Contra Costa Sanitary District with all the duties and obligations of that office, including the authority to execute any documents, warrants and checks in that capacity on behalf of the District whenever the Secretary of the District may be absent, in accordance with Health and Safety Code Section 6487. 4. Resolution No. 2012-026 appointing Donna M. Anderson as Secretary Pro Tem, is hereby rescinded. June 3, 2021 Regular Board Meeting Agenda Packet- Page 69 of 646 Page 4 of 4 Central Contra Costa Sanitary District Resolution No. 2021-029 Page 2 of 2 PASSED AND ADOPTED THIS 3rd day of June 2021, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Tad Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm, Esq. Counsel for the District June 3, 2021 Regular Board Meeting Agenda Packet- Page 70 of 646