HomeMy WebLinkAbout04.a. (Handout) Responses to questions regarding specific expenditures Item 4.a.
(Handout)
,01N` CENTRAL SAN
May 25, 2021
TO: FINANCE COMMITTEE
FROM: KEVIN MIZUNO, FINANCE MANAGER
PHILIP LEIBER, DIRECTOR OF FINANCE & ADMINISTRATION
SUBJECT: RESPONSES TO QUESTIONS ASKED REGARDING
SPECIFIC EXPENDITURES FOR MAY 25, 2021 FINANCE
COMMITTEE MEETING
In advance of the May 25, 2021 , Committee Members inquired about various
expenditures. Questions and responses are provided on the attached page,
in advance of the meeting in order to provide ample time for discussion of
other substantive agenda items.
Strategic Plan Tie-In
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2 - Manage costs
Board # Packet Page# Chk# Check Payee/ Specific Question, District Response
Member Amt/Charge Description if applicable
Questions I
Pilecki 1 9 302380 $784.81 CCCERA Penalty Per T. O'Malley:
Retirement With the go live of the Payroll module,the
Contribution report was not allocating retirement
Reporting- contributions correctly for each employee and
What is penalty needed Emtec support to redo the report
for? before sending the final allocations to CCCERA.
With that delay,we were subject to a penalty
for reporting late. This issue has since been
rectified.
2 12 302402 Gilmour& ' Gilmour&Co -is Per A. Weer:
Co. this the lime Gilmour Lime did not go out of business. It was
supplier that is their subcontractor tasked with
going out of hauling/delivering lime to our treatment plant
business? If so, that went out of business. A new
who is new subcontractor was hired by Gilmour and is now
supplier? Are delivering our lime. Gilmour is still the general;
we going to quality of product remains good with
have quality numerous sources producing our lime.
issues?We had
significant
quality issues
with other
suppliers in the
past.
3 20 302443 $4,309 Tina Bauer- Reimburse SSC- Per Payment Authorization:
Ochoa Please provide APN 166-291-013-0 this parcel previously had a
background house and an ADU (accessory dwelling unit).
info? Staff confirmed that there was a remodel
which combined the house and ADU into a
single structure. Due to a potential issue with
the local building department the District did
not see the plans and no adjustment to billing
was made.Authorization was approved to
refund this resident back to FY 2006-07.
4 28 302460 $8,516.03 Air Systems CSO boiler repair Per J. DeGroot:
-What was this Boilers are 9 years old. South boiler keeps
for? Relatively tripping out and will not restart. Air Systems is
new facility recommending that both boilers be replaced
due to age and condition.
5 28 302462 $6,800 Ambio What is this for? Per D.Wellner(Maintenance Division, Maintenance
Biofiltratrion Planner):
This was for the Biofilter media for the DAF
area biofilter pond. It is an odor control unit to
keep odors from getting airborne. We have to
replace this media approx. every 3 years.
6 34 302488 $1,869.28 CSI What is this for? Per J. Ledbetter:
Ergonomic While the invoices description per the report
Furniture was singular, inspection of the invoice showed
this was for the purchase and delivery of two
ergonomic chairs for two CSO division
employees. Both employees had chairs that
were over 10 years old. Chairs delivered were
fully assembled and included ergonomic
accessories (tailbone seat, seat foam,
independent back angle)
7 34 302492 5799 EBIX Annual Fee, Per L. Kolc:
what is this for? The company provides notification to current
vendors prompting them to submit the
required insurance documents in compliance
with their contract with Central San. The
vendors respond directly to EBIX and EBIX
checks the insurance for compliance with our
insurance requirements.This is the annual fee
associated with the service. Switching to this
service was part of a multi-year effort to
outsource a function that can be performed
more efficiently by an outside specialist than
by using CCCSD staff time.
i i r
8 34 302493 $1,038.34 I EDD Notice of Per T. O'Malley:
Assessment, This one was a late fee for Unemployment
What is this for? contributions since the invoice wasn't
processed on time due to ERP transitional
issues. Assessment pertains to the quarter
ending 12/31/20. The unemployment
contributions for the subsequent quarter
ending 3/31/21 were calculated, reported and
paid on time.
r
P- Attachment ER- $986.47 fr pants for 1 S. Sullivan P-Card
Card 3 0039880163 E.Goin -$986.47 The description submitted by the p-card holder
9 - please provide was unclear. Upon inspection of the receipt,this
back-up info was for 11 flame resistant Signature Denim
Dungaree pants @$79.99 each.