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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 05-03-21 Page 2 of 7 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF BOARD OF DIRECTORS: REGULAR MEETING OF THE TA°IPILECKI President CENTRAL CONTRA COSTA DAVID R. WILLIAMS SANITARY DISTRICT President Pro Tem REAL ESTATE, ENVIRONMENTAL MASH°URIT EN & PLANNING COMMITTEE MICHAEL R.MCGILL PHONE: (925)228-9500 M I N U T E S FAX.- (925)372-0192 www.centralsan.org Monday, May 3, 2021 9:00 a.m. (All attendees participated via videoconference) Committee: Chair Mike McGill Member Barbara Hockett Staff. Roger S. Bailey, General Manager (joined during Item 5.b.) Katie Young, Secretary of the District Steve McDonald, Director of Operations Philip Leiber, Director of Finance and Administration (joined during Item 4.a.) Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Melody LaBella, Resource Recovery Program Manager (joined during Item 4.a) Lori Schectel, Environmental and Regulatory Compliance Division Manager Mary Lou Esparza, Laboratory Superintendent (joined during Item 4.c., left during Item 5.b.) Lupe Saldana, Administrative Services Supervisor-Records 1. Notice This meeting was held in accordance with the Brown Act as in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allowed attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. The agenda included instructions for options in which the public could participate in the meeting. May 20, 2021 Regular Board Meeting Agenda Packet- Page 435 of 457 Page 3 of 7 Real Estate, Environmental & Planning Committee Minutes May 3, 2021 Page 2 2. Call Meeting to Order Chair McGill called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Items for Committee Recommendation to Board a. Review draft Position Paper to conduct a pending public hearing to receive comments on declaring District-owned properties commonly known as "Lagiss," "County Quarry," and the "Triangle" as currently unneeded for District purposes, and authorizing the General Manager or his designee to execute and administer lease agreements for the properties with terms not to exceed ten years Ms. Gemmell reviewed the information provided in the agenda material. Concerning the County Quarry property, Ms. Gemmell shared that County Quarry plans to invest more in its business and obtain financing; their bank is requesting a secured lease for the next ten years. Chair McGill asked if the 10-year lease was in addition to the time remaining on the current lease. Ms. Gemmell clarified that the new County Quarry lease would be for ten years, replacing the remaining term of the existing lease. She stated that this was not a lease extension but a new lease; that a market rate assessment was recently completed, that the new lease is at market rate, and it will be adjusted at the standard 3% annually. Concerning the Triangle property, Ms. Gemmell shared that Granite Rock presently occupies the property on a month-to-month lease. The new lease would be for ten years at market rate and will include housekeeping requirements. Chair McGill, referencing Attachment 3, asked why the alignment of the boundaries indicated on the map seemed incorrect. Ms. Gemmell explained that Caltrans owns portions of the lot, and Central San leases those portions from Caltrans. She shared that Caltrans has held onto the property in anticipation of using it for a highway off-ramp. Presently, Central San's right-of-way group is in contact with Caltrans to potentially purchase some of the frontage properties to resolve access rights and create a more reasonable lot. May 20, 2021 Regular Board Meeting Agenda Packet- Page 436 of 457 Page 4 of 7 Real Estate, Environmental & Planning Committee Minutes May 3, 2021 Page 3 Chair McGill requested that staff address the boundary clarification in the presentation to the Board and that the legal description and map clearly delineate which portions are included in the Triangle property lease. In response to Chair McGill's comment concerning the gradual decrease in neatness at the Triangle property, Ms. Gemmell noted that staff contacted Granite Rock to address general housekeeping on the property. Concerning the Lagiss property, Ms. Gemmell shared that the cattle and horse grazing tenant is aware of the future solar installations and fencing on a portion of the leased property and was not concerned since the remaining property will be sufficient for grazing. She indicated that the ten-year lease might allow for one-year increments so that adjustments to the lot size can be made in the future. Chair McGill asked that shading be added to the Attachment 1 map of the property to indicate the future solar installation and fencing on the Lagiss property. COMMITTEE ACTION: Recommended Board approval with the requested changes to the agenda item materials described above. b. Review draft Position Paper to adopt Resolution No. 2021- accepting a grant of easement from Mount Diablo Unified School District for recycled water purposes; adopt Resolution No. 2021- accepting irrevocable offers of dedications from Contra Costa County and City of Pleasant Hill, authorizing execution of quitclaim deed to Pleasant Hill Recreation and Park District for sanitary sewer purposes; and authorizing staff to record the documents with the Contra Costa County Clerk-Recorder Ms. Gemmell reviewed the information provided in the agenda materials, restating that the City of Pleasant Hill is relocating its library, expanding a park, and adding new development in the current location. She shared that Central San staff has been working with the City to address the right-of-way necessary to extend recycled water to its projects. Chair McGill requested that staff add the easements, dedications, and quitclaims on the properties to the attached map. COMMITTEE ACTION: Recommended Board approval with the addition of requested information to the map attachment. May 20, 2021 Regular Board Meeting Agenda Packet- Page 437 of 457 Page 5 of 7 Real Estate, Environmental & Planning Committee Minutes May 3, 2021 Page 4 C. Receive AgLantis/CoCo San Sustainable Farm 2020 Annual Report and update Ms. Gemmell reviewed the annual report provided in the agenda materials. The Committee discussed possible opportunities for a grant from the Walnut Creek Garden Club and whether AgLantis provides produce to the Mt. Diablo High School culinary program through White Pony Express. Chair McGill expressed his gratitude for the links provided in the annual report to the various articles concerning the project and believes the information gets a new audience to understand the value of recycled water. COMMITTEE ACTION: Reviewed and recommended Board receipt of the annual report. 5. Other Agenda Items a. Receive Quarterly Permit Counter Activity Report Ms. Gemmell reviewed the information provided in the agenda materials noting that the Permit Counter Activity Report provides a 15-month rolling period to show how busy staff has been. She pointed out that the residential applications are high compared to a year ago and attributes the increase to Accessory Dwelling Unit permits. She added that an increase in repair and encroachment applications is due to the County sending applicants directly to Central San, whereas before, the County filtered them first. Staff has been catching the encroachments then issuing real property agreements to document the homeowner's responsibility concerning Central San pipes. Chair McGill asked how the activity during the pandemic compares to the 2019 activity numbers. Ms. Gemmell responded that she did not have that information today but could bring it back to the Committee. She added that the revenue is 22% higher than forecasted. Chair McGill expressed his preference that comparison to the previous year information is provided verbally to the Committee with the next quarterly report. Concerning the revenue forecast, Chair McGill asked whether the numbers had been adjusted lower to account for the pandemic. Ms. Gemmell responded that the numbers were adjusted for the pandemic, though the numbers have remained consistent. COMMITTEE ACTION: Received the update. May 20, 2021 Regular Board Meeting Agenda Packet- Page 438 of 457 Page 6 of 7 Real Estate, Environmental & Planning Committee Minutes May 3, 2021 Page 5 b. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel reviewed the information provided in the agenda materials. She and Ms. Esparza responded to Chair McGill's various technical questions. Member Hockett expressed appreciation for the information and commented that she was in awe of the depth of the topics and how more continues to be discovered as technology advances. Chair McGill expressed appreciation for the update and the link to the BACWA bulletins. COMMITTEE ACTION: Received the information. 6. Announcements Ms. LaBella announced recent developments to the indoor water conservation targets set in California in response to the last drought. The Governor signed an executive order in May 2016 to make water conservation a way of life for California. Senate Bill 606 and Assembly Bill 1628 established the framework for the Governor's conservation goals, set two targets for indoor water consumption (55 gallons per person per day (gpcd) by 2025 and 50 gpcd by 2030) and required the Department of Water Resources (DWR) to conduct a study on the appropriate target for indoor water use. Last week, the DWR released their study for public comment and it includes an initial recommendation to decrease the 2030 indoor water use requirement to 42 gpcd. Ms. LaBella noted that less indoor water usage results in less wastewater at the plant, which also means less recycled water supply. She will bring future updates to the Committee when there is substantial information to share. 7. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items 1. Chair McGill requested adding an ongoing item to receive an update on the federal funding available for recycled water infrastructure. 2. Mr. Petit requested clarification from Chair McGill on the information desired for the update to the disposable wipes item. It was clarified that the update includes regulations, changes in the industry, and anything that may impact Central San. May 20, 2021 Regular Board Meeting Agenda Packet- Page 439 of 457 Page 7 of 7 Real Estate, Environmental & Planning Committee Minutes May 3, 2021 Page 6 3. Chair McGill requested scheduling an update on the Membrane Pilot Project, and if appropriate for this Committee, also add an update on the basin improvements. Mr. Petit indicated that the pilot is in final design and the construction and installation are not expected to be completed for several months; and that he will work with the Secretary of the District, Katie Young, to schedule a site visit for all the Board members in the near future. 4. Member Hockett requested a tour of the facilities and the Recycled Water Clearwell when construction is complete. Mr. Petit indicated that he would work with the Secretary of the District, Katie Young, to schedule a site visit for all the Board members in the near future. COMMITTEE ACTION: Received the list and provided input to staff. 8. Future scheduled meetings Monday, June 14, 2021, at 9:00 a.m. Tuesday, July 20, 2021, at 9:00 a.m. (Special, rescheduled from July 19) Monday, August 16, 2021, at 9:00 a.m. 9. Adjournment— at 9:51 a.m. May 20, 2021 Regular Board Meeting Agenda Packet- Page 440 of 457