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Home My WebLink About00. BOARD AGENDA 05-20-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAM S-President Pro Tem Thursday, May 20, 2021 BARBARA D.HOCKETT Multi-Purpose Room M4RIAHN.LAUR17ZEN 1:30 PM IVICHAEL R.IVCGILL PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. May 20, 2021 Regular Board Meeting Agenda Packet- Page 1 of 457 Open Session - Multi-Purpose Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Telephone: You may record your comments at (925)229-7303 no later than one hour prior to the meeting. 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sodfc_Dcentralsan.org and identify the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Presentation by Melanie Quan, 12th grader at Las Lomas High School in Walnut Creek, winner of the Contra Costa County Science and Engineering Fair- Excellence in Water, Wastewater and Recycled Water Research Award: • First Place, Senior Division: "Analysis of Plastic Pellet Distribution Using Citizen Science Nurdle Patrol Data and Batch Identification to Differentiate Spills Within Samples" (10-minute presentation by Ms. Quan) Staff Recommendation: Receive the presentation. 2. Receive the California Water Environment Association (CWEA), San Francisco Bay Section, 2020 award for Community Engagement and Outreach Project of the Year (5-minute staff presentation) Staff Recommendation: Receive the award. May 20, 2021 Regular Board Meeting Agenda Packet- Page 2 of 457 CONSENT CALENDAR 3. Approve the following: a. May 6, 2021 Board meeting minutes b. May 10, 2021 Board meeting minutes 4. Adopt recommendation of the arbitrator in response to the grievance filed by Public Employees' Union, Local #1 related to the application of administrative leave pay 5. Adopt new Board Policy BP 047 - Deferred Compensation Plan 6. Adopt Resolution No. 2021-024 approving updates to the District's Conflict of Interest Code and directing the Secretary of the District to submit the updated Conflict of Interest Code to the Contra Costa County Board of Supervisors for approval 7. Adopt Resolution No. 2021-025 accepting a grant of easement from Mount Diablo Unified School District for recycled water purposes; and Resolution No. 2021-026 accepting irrevocable offers of dedications from Contra Costa County and City of Pleasant Hill, authorizing execution of quitclaim deed to City of Pleasant Hill, or current property owner at time of recording, for sanitary sewer purposes; and authorize staff to record the documents with the Contra Costa County Clerk-Recorder 8. Approve replacing a vacant Control Systems Technician position (G-71, $4,166-$5,045 bi- weekly)with a Utility Systems Engineer position (S-79, $5,066-$6,124 bi-weekly) 9. Authorize the General Manager to amend an existing professional engineering services agreement with McMillen Jacobs Associates in an amount not to exceed $50,000, increasing the contract cost ceiling to $300,000 to support the South Orinda Sewer Renovations, Phase 8, District Project 8461 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 10. Conduct a public hearing to receive comments to adopt Resolution No. 2021-027 declaring District-owned properties commonly known as "Lagiss," "County Quarry," and the "Triangle" as currently unneeded for District purposes, and authorizing the General Manager or his designee to execute and administer lease agreements for the properties with terms not to exceed ten years (5-minute staff presentation) Staff Recommendation (Motion Required): Conduct the public hearing and adopt the proposed resolution to declare the subject properties as unneeded and authorize property lease agreements with terms not to exceed ten years. COVID-19 PANDEMIC RESPONSE 11. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the update. May 20, 2021 Regular Board Meeting Agenda Packet- Page 3 of 457 LEGISLATIVE MATTERS 12. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 13. General Manager- Reports a. Receive proposed Central San Fiscal Year 2021-22 Budget for the following funds: • Operations and Maintenance • Capital Improvement • Self-Insurance • Debt Service (30-minute staff presentation) Staff Recommendation: Receive proposed Central San Budget for Fiscal Year 2021-22. 14. General Manager-Announcements a. Announcements - May 20, 2021 Staff Recommendation: Receive any announcements arising after posting of agenda packet. 15. Counsel for the District a. Report out on Board action taken during Closed Session at May 6, 2021 Regular Board Meeting, and May 10, 2021 Special Board Meeting (2-minute verbal report from District Counsel Kenton L.Alm) Staff Recommendation: Receive the report. 16. Secretary of the District 17. Board Members - Committee Minutes a. May 3, 2021 - Real Estate, Environmental & Planning Committee - Chair McGill and Member Hockett b. May 4, 2021 -Administration Committee - Chair Williams and President Pilecki C. May 11, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen Staff Recommendation: Receive the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. May 20, 2021 Regular Board Meeting Agenda Packet- Page 4 of 457 a. Member Hockett Member Lauritzen Member McGill • May 11, 2021 - Contra Costa Special Districts Association (CCSDA) Anniversary Event Ad Hoc Committee Meeting (virtual, stipend) • May 17, 2021 - California Special Districts Association (CCSDA) Chapter Meeting (virtual, no stipend) • May 17, 2021 - City of Lafayette, City Council: 2021 Wildfire Preparedness and Response (virtual, no stipend) • May 18-19, 2021 - 2021 Special Districts Legislative Days (virtual, expenses) Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. a. Consider Member McGill's request for reimbursement of $273 annual membership renewal fee for California Public Employers Labor Relations Association (CALPELRA) (Motion Required) to authorize request for reimbursement. EMERGENCY SITUATIONS 20. Receive update to determine whether to continue or terminate the immediate sewer replacement situation at EI Toyonal in Orinda (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Receive the update and either continue or terminate the emergency situation as required. REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) May 20, 2021 Regular Board Meeting Agenda Packet- Page 5 of 457 CLOSED SESSION 21. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L.Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager • Molly Kaban, Esq., Hanson Bridgett Employee Organizations: • Employees'Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 22. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees'Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12-1870 • Public Employees Union, Local No. 1, et al. v. Contra Costa County Employees' Retirement Association, et al., Contra Costa County Superior Court Case No. MSN 14-1221 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT May 20, 2021 Regular Board Meeting Agenda Packet- Page 6 of 457