HomeMy WebLinkAbout04.c. Review draft Position Paper to conduct a public hearing to receive public comment and consider adopting the following ordinances to become effective July 1, 2021: Page 1 of 38
Item 4.c.
BOARD OF DIRECTORS
20L POSITION PAPER
MEETING DATE: APRIL 27, 2021
SUBJECT: REVIEW DRAFT POSITION PAPER TO CONDUCTA PUBLIC HEARING TO
RECEIVE PUBLIC COMMENTAND CONSIDER ADOPTING THE
FOLLOWING ORDINANCES TO BECOME EFFECTIVE JULY 1, 2021:
• UNCODIFIED ORDINANCE NO. AMENDING THE SCHEDULE OF
CAPACITYFEES, RATES AND CHARGES, REPLACING ORDINANCE
NO. 309 INACCORDANCE WITH DISTRICT CODE CHAPTER 6.12;
AND
• UNCODIFIED ORDINANCE NO. AMENDING THE SCHEDULE OF
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES AND
CHARGES, REPLACING ORDINANCE NO. 310 INACCORDANCE
WITH DISTRICT CODE CHAPTER 6.30
DATA ISAVAILABLE,AS REQUIRED BY GOVERNMENT CODE TITLE 7,
DIVISION 1, CHAPTER 8, SECTION 66016. IF YOU HAVE QUESTIONS,
PLEASE CONTACT SENIOR ENGINEER THOMAS BRIGHTBILL BYE-
MAILAT TBRIGHTBILL@CENTRAL SAN.ORG
SUBMITTED BY: INITIATING DEPARTMENT:
BRYAN MCGLOIN, MANAGEMENT ANALYST ENGINEERING AND TECHNICAL SERVICES-
THOMAS BRIGHTBILL, SENIOR ENGINEER, PDS-RATES AND FEES
FINANCIAL PLANNING
REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION
MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ISSUE
State Law and District Code require that a public hearing be held to receive public comment on
ordinances which revise Capacity Fees and the Environmental and Development-Related Fees and
Charges.
BACKGROUND
Capacity Fees
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Central San charges a Capacity Fee when properties first connect to the public sewer or when there is an
expansion or change of use for non-residential properties. Each year, this fee is updated based on
changes to the value of Central San's assets and the number of Central San customers. California Senate
Bill 1769, enacted in September 1993, defines Capacity Charges for water and sewer agencies in
Section 66013 of the California Government Code. The equity buy-in method used by Central San
conforms to the requirements contained in Section 66013.
A recommended ordinance to establish the following proposed Capacity Fees is attached:
Fee Category Current Proposed % Change
Gravity Service $6,803 per RUE* $7,351 per RUE 8.1%
Pumping Service $8,388 per RUE $9,042 per RUE 7.8%
*RUE = Residential Unit Equivalent
Environmental and Development-Related Fees and Charges
Chapter 6.30 of the District Code includes provisions for the Board of Directors (Board)to adopt an
uncodified schedule of fees and charges for environmental and development-related services provided to
property owners, contractors, developers, septic and grease waste haulers, and permitted industrial users.
These services include permit counter assistance; plan review; construction inspection for private side
sewers and public main line extensions; addition of new sewers, parcels, and permit information to Central
San maps; administration of source control permits and inspections; and septic and grease hauler
permitting, sampling, and treatment.
Following a review of the fees and charges by Central San staff, it is recommended that they be revised to
reflect changes in the costs to provide the services, including updated labor costs. Information regarding
the proposed changes is included in the attached report.
A comparison of current and staff-recommended fees and charges is presented in Exhibit A to the
attached proposed ordinance. If the proposed revisions to the Environmental and Development-Related
Fees and Charges are adopted by Central San's Board, 20 charges would remain unchanged, 19 charges
would increase, and 48 charges would decrease with 1 new fee and 2 fees eliminated.
ALTERNATIVES/CONSIDERATIONS
The Board may decline to adjust the Schedule of Capacity Fees. I n this event, the fees that went into
effect on July 1, 2020 would continue. This is not recommended as capacity fees would not accurately
reflect the value of each parcel's share of Central San's assets.
The Board may decline to adjust some or all of the Environmental and Development-Related Fees and
Charges. In this event, the fees that went into effect on July 1, 2020 would continue. This is not
recommended as Central San would not fully recover costs expended in providing the corresponding
environmental and development-related services.
FINANCIAL IMPACTS
If the recommended Capacity Fees are adopted, staff estimates that approximately$400,000 in
additional capacity fee revenue would be generated by the change in fiscal year(FY) 2021-22, assuming a
projected additional development of 700 RUEs.
The proposed Environmental and Development-Related Fees and Charges are designed to recover
Central San's direct and indirect labor costs, other operating costs, and administrative overhead costs
incurred in providing environmental and development-related services. If the recommended Environmental
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and Development-Related Fees and Charges are adopted, staff estimates a decrease of $70,000 in
Permit & Inspection Fee revenue in FY 2021-22. This projection is based on the range of increases
shown in the attached staff report and assumes that the level of development would be relatively
consistent with that of the current fiscal year due to improving economic conditions.
COMMUNITY OUTREACH
Staff will conduct a coordinated outreach program to inform and solicit input from stakeholders and
interested customers regarding the proposed Capacity Fees and the proposed Environmental and
Development-Related Fees and Charges.
Notices of the public hearing will be posted and published in the Contra Costa Times and San Ramon
Valley Times. I n addition, approximately 400 letter reports, including the proposed schedule of rates and
charges, will be distributed to developers, engineers, architects, contractors, waste haulers,
representatives of the Building Industry Association of the Bay Area, and others who have requested
notice of fee increase proposals.
(To be updated for the Board meeting scheduled for J une 3, 2021) "As of May 14, 2021, no
stakeholders nor members of the public had contacted Central San with comments.Any comments
received after May 14, 2021 will be presented to the Board of Directors at the public hearing."
COMMITTEE RECOMMENDATION
The Finance Committee reviewed this item at its April 27, 2021 meeting and recommended
RECOMMENDED BOARD ACTION
Hold the public hearing. Once the public hearing has concluded:
1. Adopt the attached proposed uncodified ordinance, revising the "Schedule of Capacity Fees, Rates
and Charges" effective July 1, 2021, which includes the following findings:
• Central San has made a substantial investment in assets that will benefit new users.
• The purpose of the Capacity Fee Program is to equalize the investment in Central San's
assets among current and new users, thus ensuring that new users pay their fair share for
facilities and other assets.
o There is a strong and reasonable relationship between the actual added burden imposed by
new users and the proposed Capacity Fee.
o The current Sewer Construction Fund balance and future Capacity Fee revenue will be
allocated to:
■ Life-cycle replacement, renovation, upgrading, and improvements to maintain existing
capacity in Central San's facilities;
■ Addition to, and expansion of, facilities when needed or required to meet legal and
regulatory requirements;
■ Equitable adjustment of contributions among current, new, and contractual users; and
■ New users' buy-in to all of Central San's assets including facilities and the balance in the
Sewer Construction Fund.
• For Central San to continue an adequate level of service to all users, maintenance of existing
facilities' capacity and construction of additional facilities' capacity in the future is required.
o The proposed fees, rates and charges are exempt from the California Environmental Quality
Act (CEQA) per section 6.12.020 of the District Code.
2. Adopt the proposed uncodified ordinance, revising the Schedule of Environmental and
Development-Related Fees and Charges effective July 1, 2021, including the following findings:
o Central San incurs substantial costs to provide environmental and development-related
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services.
• It is necessary to charge customers and other users to recover the reasonable cost of
providing the services.
• The proposed fees and charges reasonably represent Central San's actual costs to provide
the services.
• The proposed fees and charges are exempt from CEQA.
(Four affirmative votes are required for adoption.)
Strategic Plan Tie-In
GOAL THREE:Fiscal Responsibility
Strategy 1—Maintain financial stability and sustainability,, Strategy 2—Ensure integrity and transparency in financial
management
ATTACHMENTS:
1 A. Proposed Capacity Fee Ordinance
1 B. Exhibit A to Proposed Capacity Fee Ordinance
1 C. Report Regarding Capacity Fee Update
1 D. Table 1 to Report
1 E. Table 2 to Report
1 F. Table 3 to Report
2A. Proposed Environmental & Development-Related Fee Ordinance
2B. Exhibit Ato Proposed Environmental & Development-Related Fee Ordinance
2C. Report Regarding Environmental & Development-Related Fee Update
2D. Attachment 1 to Report
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ATTACHMENT 1A
ORDINANCE NO.
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED
SCHEDULE OF CAPACITY FEES, RATES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.12
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(Central San) finds that substantial study has been conducted regarding the impacts of
planned future development within Central San's service area on existing Central San
services and facilities, along with an analysis of new, improved, or expanded Central
San facilities and services required or appropriate to serve new users and current users
who change the use of their connected buildings and facilities, and said studies have
set forth the relationship between the added burden imposed by such users, and the
need for an estimated cost of Central San services and facilities occasioned by this
added burden; and
WHEREAS, these studies were undertaken by Central San staff and culminated in
documents that are part of the public record, to wit: the Capital Improvement Budget
and Ten-year Capital Improvement Plan contained in the document titled, "Central
Contra Costa Sanitary District FY 2020-21 Budget," and the Staff Report on Proposed
Capacity Fee Program dated April 8, 2021; and
WHEREAS, these studies also included the Wastewater Capacity Fee Review Study
dated May 28, 2018 by Black & Veatch which reviewed Central San's methodology and
calculations; and
WHEREAS, it is reasonable and necessary that all users of Central San's wastewater
and household hazardous waste collection, treatment, recycling, reuse and disposal
services and facilities, including those temporary users served under Special Discharge
Permits, contribute their appropriate portion of the funding for such Central San services
and facilities; and
WHEREAS, a properly noticed public hearing regarding the proposed Capacity Fee
Program revisions was held on June 3, 2021 , and proper notice was also given of the
availability of the documents noted above for public inspection and review prior to said
public hearing; and
WHEREAS, Chapter 6.12 of the District Code provides the enabling authority for
Central San to implement the proposed uncodified Schedule of Capacity Fees, Rates
and Charges; and
WHEREAS, the Board finds as follows:
1. Central San has made a substantial investment in assets that will benefit new
users.
2. For Central San to continue an adequate level of service to all users,
maintenance of existing facilities capacity and construction of additional facilities
capacity in the future is required.
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Ordinance No.
Page 2 of 3
Central Contra Costa Sanitary District
3. The purpose of the Capacity Fee Program is to equalize the investment in
Central San's assets among current and new users, thus ensuring that new
users pay their fair share for facilities capacity and services.
4. The current Sewer Construction Fund balance and future Capacity Fee revenue
will be allocated to:
• Life-cycle replacement, renovation, upgrading and improvements to maintain
existing capacity in Central San's facilities;
• Addition to and expansion of facilities where needed or required to meet legal
and regulatory requirements;
• Equitable adjustment of contributions among current, new and contractual users;
and
• New users' buy-in-to-all-assets of Central San including facilities and the balance
in the Sewer Construction Fund.
5. There is a strong and reasonable relationship between the actual added burden
imposed by new users and the proposed capacity fees, rates and charges.
6. The proposed fees, rates and charges are exempt from the California
Environmental Quality Act (CEQA) per section 6.12.020 of the District Code.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does ordain as follows:
Section 1 (To be Uncodified)
The "Schedule of Capacity Fees, Rates and Charges" as set forth in full in Exhibit "A" to
this Ordinance, which exhibit is incorporated in full herein by this reference, is hereby
adopted in uncodified form pursuant to the provisions of District Code Section 6.12.020.
As of the effective date of this Ordinance, Capacity Fees shall be charged at such rates
and for such categories of users as set forth in said Schedule, and shall remain in effect
until amended or replaced by ordinance.
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
Ordinance or any portion or section of this Ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 309 shall remain in effect and such
rates and charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 309 had not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
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Ordinance No.
Page 3 of 3
Central Contra Costa Sanitary District
Section 3
This Ordinance shall be a general regulation of Central San and shall be published once
in the Contra Costa Times and San Ramon Valley Times, newspapers of general
circulation within Central San, and shall be effective on July 1, 2021.
PASSED AND ADOPTED this 3rd day of June, 2021 by the Board of Directors of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Tad J. Pilecki
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
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ATTACHMENT 1 B
EXHIBIT "A"
SCHEDULE OF CAPACITY FEES, RATES AND CHARGES
(Uncodified)
The Capacity Fees, Rates and Charges listed below were established by Central Contra
Costa Sanitary District Ordinance No. adopted June 3, 2021. These fees, rates
and charges shall be applied to all new connections or added burdens for which fees
become due and payable on or after July 1, 2021 in accordance with the provisions of
District Code Chapter 6.12.
Gravity Capacity Fee $7,351 / RUE*
Pumping Capacity Fee $1,691 / RUE
*A residential unit equivalent (RUE) is a measure of sewage volume and strength
equivalent to a typical residential household.
Gravity Zone Fee (Zone 1) = Gravity Capacity Fee
Pumped Zone Fee (Zone 2) = Gravity Capacity Fee + Pumping Capacity Fee
Residential Unit Equivalence (RUE) Factors0)
Number of RUE = Unit of Measure Count Multiplied by the RUE Factor
Use Unit of Gravity Pumping
Code User Group Measurre(2) Capacity Fee Capacity Fee
RUE Factor RUE Factor
LU Single-family residences Dwelling Unit 1.000 1.000
LA Multiple-family residences,
apartments Dwelling Unit 0.847 0.847
LD Duplex Dwelling Unit 0.847 0.847
LM Mobile homes Dwelling Unit 0.847 0.847
LT Condominium Dwelling Unit 0.847 0.847
LS Accessory structure connected Dwelling Unit 0.847 0.847
to sewer on same parcel with
Single-family residence (not
meeting Accessory Dwelling
Unit(3) criteria
LE Accessory Dwelling Unit(')— Dwelling Unit 0 0
within existing space
LN Accessory Dwelling Unit(3)— 1,000 square 0.425 0.425
new structure feet (sq. ft.
LC Common areas 1,000 sq. ft. 0.200 0.200
Page 1 of 5
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Residential Unit Equivalence (RUE) Factors')
Number of RUE = Unit of Measure Count Multiplied by the RUE Factor
Use Unit of Gravity Pumping
Code User Group Measurre(2) Capacity Fee Capacity Fee
RUE Factor RUE Factor
AB Auto body/ painting 1,000 sq. ft. 0.484 0.467
AD Auto dealerships 1,000 sq. ft. 0.484 0.467
AL Aircraft services 1,000 sq. ft. 0.484 0.467
AR Auto repair/ maintenance 1,000 sq. ft. 0.484 0.467
AS Service stations 1,000 sq. ft. 0.484 0.467
BT Transportation services 1,000 sq. ft. 0.432 0.467
AC Car washes 1,000 sq. ft. 21.127 22.829
AW Car washes with recycling 1,000 sq. ft. 3.522 3.805
Barbers / beauty salons / pet
BB grooming 1,000 sq. ft. 0.725 0.783
BC Dry cleaners, no laundry 1,000 sq. ft. 0.259 0.279
BR Retail sales 1,000 sq. ft. 0.259 0.279
Equipment repair/ repair services
BE 1,000 sq. ft. 0.228 0.247
Contractors / business services
BK 1,000 sq. ft. 0.228 0.247
BIN Nurseries / lumberyards 1,000 sq. ft. 0.228 0.247
IL Light industrial 1,000 sq. ft. 0.228 0.247
BH Meeting halls/studios 1,000 sq. ft. 0.290 0.313
EA Auditoriums/theaters 1,000 sq. ft. 0.290 0.313
EC Cinemas 1,000 sq. ft. 0.290 0.313
EM Entertainment 1,000 sq. ft. 0.290 0.313
EB Bowling alleys 1,000 sq. ft. 0.311 0.336
BZ Miscellaneous commercial 1,000 sq. ft. 0.510 0.551
EG Golf courses/country clubs 1,000 sq. ft. 1.166 1.391
EH Health clubs/ spas 1,000 sq. ft. 1.166 1.391
ET Tennis clubs 1,000 sq. ft. 1.166 1.391
IW Warehouses 1,000 sq. ft. 0.136 0.147
BM Markets 1,000 sq. ft. 0.556 0.601
BS Supermarkets 1,000 sq. ft. 0.880 0.601
BX Shopping centers 1,000 sq. ft. 1.057 1.142
OB Business offices 1,000 sq. ft. 0.295 0.319
OF Financial institutions / banks 1,000 sq. ft. 0.295 0.319
OG Government offices 1,000 sq. ft. 0.295 0.319
OS Fraternal /service offices 1,000 sq. ft. 0.295 0.319
OM Medical offices 1,000 sq. ft. 0.637 0.688
OV Veterinary clinics 1,000 sq. ft. 0.637 0.688
RD Delicatessens 1,000 sq. ft. 1.562 1.294
RN Bars 1,000 sq. ft. 1.562 1.294
Page 2 of 5
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Residential Unit Equivalence (RUE) Factors')
Number of RUE = Unit of Measure Count Multiplied by the RUE Factor
Use Gravity Pumping
Code User Group Unit of Capacity Fee Capacity Fee
Measure(2) RUE Factor RUE Factor
RI Ice cream parlors 1,000 sq. ft. 1.562 1.294
RY Yogurt shops 1,000 sq. ft. 1.562 1.294
IRS Restaurants dine-in 1,000 sq. ft. 4.010 2.738
RT Restaurants take-out 1,000 sq. ft. 4.010 2.738
Patio seating in excess of 300
RC square feet(4), banquet facilities 1,000 sq. ft. 1.166 0.825
RB Bakeries retail 1,000 sq. ft. 4.061 2.178
BL Laundromats 1,000 sq. ft. 13.506 14.594
SF Skilled nursing facilities 1,000 sq. ft. 2.216 2.347
Residential care facilities for the
FE elderly 1,000 sq. ft. 0.932 0.987
HP Hospitals 1,000 sq. ft. 2.891 3.124
LH Hotels / motels 1,000 sq. ft. 1.926 1.272
CH Churches 1,000 sq. ft. 0.242 0.261
Schools with cafeteria and gym
/ showers Classroom 0.860 1.000
Schools with gym / showers
and no cafeteria
Classroom 0.774 0.900
Schools with cafeteria and no
m /showers Classroom 0.516 0.600
Schools without cafeteria or
gym /showers
Classroom 0.430 0.500
(1) Fees for multi-use buildings shall be determined by considering each use separately.
(2) "Unit-of-measure" shall mean the basic unit that quantifies the degree of use of a particular parcel
(e.g. dwelling unit, square footage). Square footage of an improvement shall be based upon the gross
exterior dimensions of the structure.
(3)Accessory Dwelling Units are 1,200 sq. ft. maximum and meet criteria of Gov't Code Sect 65852.2.
(4) Patio seating capacity fees charged for patios at Dine-in Restaurants (RS) and Bars (RN).
Page 3 of 5
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SCHEDULE OF CAPACITY FEES, RATES AND CHARGES — CONTINUED
Special Studies
The fees for Special Studies shall be as established in the Schedule of Environmental
and Development-Related Fees, Rates and Charges pursuant to the provisions of
Chapter 6.30 of the District Code.
The following user groups require a special study to determine the appropriate capacity
fees. Administrative fees to conduct special studies for these user groups shall be
waived.
Use Code User Group
BP Parking lots
CM Cemeteries
MO Mortuaries with embalming or cremation facilities
EP Parks / playgrounds
ES Swimming pools
EF Large fitness / athletic clubs
LR Residence hotels
IE Electronic industries
IH Heavy industries
IP Permitted industries
IR Laboratories / research facilities
-- Improvements with garbage disposals
-- Public facilities
-- Special billings
-- Utilities
Values for use in the RUE formula in Section 6.12.050(D)(2) shall be:
FLORU = 200 gallons per day pd
BODRU = 200 milligrams per liter m /I
TSSRU = 215 m /I
A = 0.69
B = 0.14
C = 0.17
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SCHEDULE OF CAPACITY FEES, RATES AND CHARGES — CONTINUED
Non-Residential Capacity Fee Installment Payment Program
Interest Rate — The annual interest rate for calculation of payments under this program
shall be the rate as established in the Schedule of Environmental and Development-
Related Fees and Charges pursuant to the Provisions of Chapter 6.30 of the District
Code.
Number of Payments — Up to fifteen equal annual payments (one per fiscal year), at the
option of the applicant. The first annual payment shall be due at the time the permit is
issued with each of the remaining payments charged on the annual property tax bill.
Capacity Use Charge Program
For existing Capacity Use Charge Agreements only:
Capacity Use
Charge Rates
Use Code User Group
Annual ($/Hundred
Cubic Feet)
RS Restaurants (dine-in) $6.93
RT Restaurants (paper service / no dishwashers) $6.93
The annual payment for each agreement signed prior to March 19, 2021 will be
reviewed. If the annual payment would be higher under the Non-Residential Capacity
Fee Installment Payment Program, the difference will be waived for the customer. If the
annual payment would be lower under the new program, the lower payment will be
charged for that year.
Page 5 of 5
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ATTACHMENT 1 C
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding the Capacity Fee Update
April 8, 2021
INTRODUCTION
The Central Contra Costa Sanitary District (Central San) charges a Capacity Fee when
properties are first connected to the public sewer or when an increase, expansion, or
change of use on a non-residential parcel which creates an added burden on the
wastewater collection and treatment system. Each year this fee is updated based on
changes to the value of Central San's assets and the number of Central San's
customers. This memo summarizes the basis for the Capacity Fee and describes the
calculation used for the fee update.
BACKGROUND
The total value of Central San's existing assets (approximately $1.9 billion) is much
greater than the value of future facilities expansion needed to accommodate future
customers. While Central San's FY 2020-21 Budget lists nearly $900 million in capital
projects over the next 10 years, most of these projects are driven by renovation,
regulatory compliance, replacement or upgrading of facilities to maintain capacity for
both current and prospective customers. Central San believes that its facilities
generally have adequate capacity to serve both existing and future customers.
The Water Environment Federation's (WEF) Manual of Practice 27, Financing and
Charges for Wastewater Systems defines several methods for calculating System
Development Charges such as Central San's Capacity Fee. Central San uses the
Equity Buy-in method and has used this methodology since 2001. Under this approach,
new customers are charged at the same equity position as existing customers, which is
appropriate based on the level of assets, expansion, and capacity described above.
California Senate Bill 1760, enacted in September 1998, defines Capacity Charges for
water and sewer agencies in Section 66013 of the California Government Code. The
equity buy-in method defined by WEF and used by Central San conforms to the
requirements contained in Section 66013.
Central San's Capacity Fee methodology and calculations were reviewed by
consultants Black & Veatch in the fall of 2017. Their March 2, 2018 report titled
Wastewater Capacity Fee Review Study made the following findings:
• The equity-buy-in methodology used by Central San is appropriate.
• Central San's use of Replacement Cost Less Depreciation (RCLD) is
appropriate.
• The exclusion of contributed assets from the calculation is appropriate in order to
avoid double recovery of asset values.
• The use of different service zones for gravity and pumped zones is appropriate.
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Capacity Fee Update Report
Page 2
April 8, 2021
CALCULATION APPROACH
The Capacity Fee is adjusted each year to reflect annual changes in the value of
Central San's assets. It is calculated using the equity buy-in approach which divides the
value of Central San's assets by the current number of Residential Unit Equivalents
(RUEs) to determine the fee. The calculated value of Central San's assets is
determined as follows:
• Land: Rather than attempting to determine actual market value, the current value
of investments in real property is estimated based on the opportunity value of like
cash investments deposited in Central San's temporary investments at the time
of each property purchase and held at interest to the present.
• Facilities: The current value of investments in physical facilities is estimated by
escalating each year's facilities expenditures based on the change in the
Engineering News Record Construction Cost Index for the San Francisco Bay
Area (ENR CCI-SF) and then applying straight-line depreciation using the life
cycles in Table 3. The depreciation schedule assumes no salvage value
remaining at the end of the asset's useful life.
Note that a category for "Mains (Renovation Program)" is included in the current
value of facilities for determination of Capacity Fees. This category accounts for
Central San's significant investment since 1988 in life-cycle replacement and
renovation of sewers 10-inches in diameter and smaller. This work renews
capacity in these smaller sewers for the benefit of both existing and new
connectors and reduces future maintenance costs.
• Fund Balance: Prior fiscal year ending balance for the Sewer Construction Fund,
less the principal value of Central San's outstanding debt, is used. The inclusion
of the Running Expense and Self Insurance Funds was reviewed by staff and
District Counsel who determined that it was no longer appropriate to include
those two items in the fee calculation.
Contributed assets are generally not included in the calculation in order to avoid double
recovery of costs, as described in WEF's Manual of Practice 27.
After estimating the current value for an asset category, the component of the Capacity
Fee attributable to that category is calculated by dividing current value by the current
number of customers as shown below. The number of customers is determined by
calculating the number of RUEs.
Value of Assets
Equity Buy-in Fee = ----------------------------------------
Number of Customers (RUEs)
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Capacity Fee Update Report
Page 3
April 8, 2021
RECOMMENDED CAPACITY FEE
Staff recommends that the Board adopt Capacity Fees for Fiscal Year (FY) 2020-21 by
applying the valuation approach and facilities life cycles described above, resulting in
updated fees as follows:
Fee Category Current Proposed % Change
Gravity Service $6,803 per RUE $7,351 per RUE 8.1%
Pumping Service $8,388 per RUE $9,042 per RUE 7.8%
The recommended fee calculation approach is a rational, practical, equitable and
defensible method to determine the financial burden of new connections. A breakdown
of the proposed Capacity Fees by asset category is presented in Table 1. Table 2
shows a comparison of the proposed Capacity Fees to those fees charged by
neighboring agencies. The useful service life assumptions for each asset category are
included in Table 3.
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ATTACHMENT 1 D
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding Capacity Fee Update
Table 1-Capacity Fees Calculation-FY 2021-22
(Buy-in to all assets. Values through 06/30/2020)
Value per FY 2020-
Asset Category Asset Value' RUE 21 Value Change Change
(S/RUE) per RUE ($) (%)
Land $54,553,373 $316 $313 $3 1.0%
Facilities
Treatment Plant/Outfall (45% @ 100 yrs+20% @ 75 yrs+35% @ 30 yrs) $412,196,648 $2,388 $2,188 $200 9.1%
Recycled Water Facilities(75% @ 50 yrs+25% @ 30 yrs) $24,832,529 $144 $120 $24 20.0%
Collection System
Trunks and Interceptors(30% @ 150 yrs+70% @ 100 yrs) $349,238,795 $2,023 $1,959 $64 3.3%
Contributed Mains(100% @ 75 yrs) $658,442,000 not included
District Renovated Mains(100% @ 100 yrs) $268,006,658 $1,552 $1,429 $123 8.6%
Pumping Stations(45% @ 100 yrs+20% @ 75 yrs+35% @ 30 yrs) $86,027,275 $1,691 3 $1,585 $106 6.7%
General Improvements(Buildings, Equipment,etc.) $71,263,911 $413 $380 $33 8.7%
(50% @ 50 yrs+35% @ 25 yrs+ 15% @ 10 yrs)
Major Repairs(100% @ 10 yrs) $13,158,471 $76 $73 $3 4.1%
Sewer Construction Fund Balance (net of outstanding debt) $75,731,791 $439 $341 $98 28.7%
TOTAL VALUE: $2,013,451,451
Capacity Fee-Gravity Service $1,268,982,176 $7,351 $6,803 $548 8.1%
Capacity Fee- Pumped Service $1,355,009,451 $9,042 4 $8,388 $654 7.8%
172,640 Total Residential Unit Equivalents(RUES)
50,864 Pumped Zone RUES
Notes:
1. Original cost escalated to current dollars less depreciation except land which is original cost escalated by opportunity cost
2.Asset value divided by total RUES unless otherwise noted
3. Pumped component equals asset value divided by pumped zone RUES
4. Gravity Service Capacity Fee plus pumped component
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Page 17 of 38
ATTACHMENT 1 E
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding Capacity Fee Update
Table 2 — Comparison of Capacity Fees
AGENCY CAPACITY FEE
Dublin San Ramon Services District $15,906
Mt View Sanitary District $10,011
West County Wastewater District $9,756
Proposed CCCSD Pumped Zone $9,042
Current CCCSD Pumped Zone $8,388
Proposed CCCSD Gravity Zone $7,351
Current CCCSD Gravity Zone $6,803
Concord $5,043
Antioch (Delta Diablo Sanitation District for Treatment) $5,033
Pittsburg (Delta Diablo Sanitation District for Treatment) $4,358
Bay Point (Delta Diablo Sanitation District for Treatment) $3,940
Based on publicly available data as of April 5, 2021
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Page 18 of 38
ATTACHMENT 1 F
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding the Capacity Fee Update
Table 3 - Average Useful Service Life
Gravity Sewers
Interceptors 150 years
Trunks 100 years
Mains (Renovated by District) 100 years
Treatment Plant & Pumping Station Facilities
Tanks/Foundations 100 years
Buildings 75 years
Mechanical, Electrical & Control Equipment 30 years
Recycled Water Facilities
Pipelines 50 years
Mechanical, Electrical & Control Equipment 30 years
General Improvements
Buildings 50 years
Mechanical/Electrical Equipment and Furnishings 25 years
Vehicles and other Equipment 10 years
Major Repairs/Replacements 10 years
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Page 19 of 38
ATTACHMENT 2A
ORDINANCE NO.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED SCHEDULE OF
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30,
EFFECTIVE JULY 1 , 2021
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(Central San) finds that Central San incurs substantial costs to provide various
environmental and development-related services, such as, but not limited to,
administration and processing of annexations, customer assistance at the permit
counter, plan review and inspection for sewer line installation, alteration, replacement
and repair, the inclusion of new information on Central San's maps, administration and
permit inspection related to the Source Control Program, permitting of septage and
grease haulers, and treatment of grease and septage at the treatment plant; and
WHEREAS, the Board finds that it is necessary to charge customers and other users of
Central San's services to recover the reasonable cost of providing said services; and
WHEREAS, Central San staff has comprehensively analyzed the actual cost of
providing the various environmental and development-related services listed above
based on direct costs, staff costs and overhead for time and effort incurred to provide
listed services; and
WHEREAS, the Board finds that the Schedule of Environmental and Development-
Related Fees and Charges, as reflected in Exhibit "A" to this Ordinance, reasonably
represents the actual costs to provide the services delineated in said Schedule of Fees
and Charges; and
WHEREAS, the Board finds that this action is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15273 (a)(1) and (3) of the State
CEQA Guidelines, in that the Fees and Charges are being charged merely to reimburse
Central San for staff costs and expenses.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain as follows:
Section 1 (To be uncodified)
The Schedule of Environmental and Development-Related Fees and Charges as set
forth in full in Exhibit "A" to this Ordinance, which exhibit is hereby incorporated in full
herein by this reference, is hereby adopted in uncodified form pursuant to the provisions
of District Code Chapter 6.30. As of the effective date of this Ordinance, the fees and
charges for each environmental and development-related service shall be as set forth in
said schedule, and shall remain in effect until amended or replaced by ordinance.
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Page 20 of 38
Ordinance No.
Page 2 of 2
Central Contra Costa Sanitary District
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
Ordinance or any portion or section of this Ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 310 shall remain in effect and such
Fees and Charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 310 have not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
Section 3
This Ordinance shall be a general regulation of Central San and shall be published in
the Contra Costa Times and San Ramon Valley Times, newspapers of general
circulation, published and circulated within Central San and shall be effective as of
July 1, 2021.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 3rd day of June, 2021 by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Tad J. Pilecki
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
April 27, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 129 of 217
ATTACkMlikif ft
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR
FISCAL YEAR FY 2021-22 uncodified
Fee Category Amount
DEVELOPMENT
Review of new sewer and recycled water plans and related documents;review of plans for and processing of residential and
commercial permit applications;installer reimbursement of sewer construction costs from subsequent connectors;
identification of right-of-way conflicts.
(A-1) Application Fees:
Basic Application (side sewer work, easement staking, permit renewal) $159
Application for new sewer service- new parcel $329
Application for new sewer service-existing parcel $239
Commercial Application (for review of plans for a change in use or expansion of a commercial facility; $397
includes up to one hour of plan review)
Commercial Application- Each additional hour $171
Overflow Protection Device Installation (OPD only) no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not upgradable) $25
Non-Residential Capacity Fee Installment Payment Program Application Fee $514
Residential Capacity Fee Installment Program and Promissory Note Program Application Fee $514
(A-2) Mainline Extensions:
Plan Review(Sewer Service):
Sewer Service Review(Base fee- up to 12 hours) $4,187
Each additional hour $204
Manhole only(design & plan review) $1,347
Plan Review(Recycled Water):
Recycled Water Review(Base fee- up to 8 hours) $3,119
Each additional hour $204
Recycled Water Connection only(design &plan review) $1,367
Right of Way Document Review:
Appurtenant Easements(Base fee- 3 hours) $638
Subdivision Map (each) $599
Separate Instrument(Base Fee) $768
Each additional hour $213
(A-3) Private Pumping System Plan Check:
Single Family Residential/ADU (Base fee-up to 2 hours) $425
Multi-Family/Commercial (outside force main)(Base fee- up to 4 hours) $971
Each additional hour $213
(A-4) Special Approvals $389
(A-5) Annexation Fee (per District Code 6.08.030):
New Annexations Actual Expense
Annexation Recovery Fee $666
(A-6) Reimbursement Accounts:
Set-up fee $1,435
Transaction fee $199
(A-7) Special Studies:
Base fee (up to 4 hours plus misc. costs) $878
Each additional hour $180
Revise :April 19, 2021 Page 1
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Page 22 of 38
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Amount
DEVELOPMENT(A-8) Source Control Reviews:
Source Control Business Review- base fee, includes plan review, site visit and inspection time up to $1,004
four hours
Source Control Business Review-each additional hour in excess of base fee $204
Grease Variance Review(includes site visit) $433
Source Control Enforcement Review and Inspection $556
CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new sewer and recycled water connections and other related work on private
property(includes TV inspection when appropriate).
Hours of operation, including premium and holiday schedules, are available at:
www.centralsan.org/pod/hours-directions
(B-1) Inspections by type:
Mainline base fee $962
Mainline per foot(includes in-line manholes or structures) $15.12
New Manhole or structure(e.g. recycled water meter) $1,088
Overflow Protection Device installation (OPD only) no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only) $50
Side Sewer Installation/Repair per 100 feet: $253
Single Inspection Charge (e.g. sewer or recycled water connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection; homeowner $253
reconstruction inspection)
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure w/o trap; side sewer CIPP $506
repair; outdoor grease trap only
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment $759
Outside pump installation $1,012
Grease/Sand/Oil Interceptor $1,518
(B-2) Overtime inspection:
First Hour(if responding from off-site) $140
Weekend/Holiday-4 hour minimum $413
Every hour thereafter $91
(B-3) Inspection of non-permitted work(+avoided charge) $1,143
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Page 23 of 38
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Application of Fee
(B-4) INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction when a
structure's roof is on and the rough plumbing is installed ("Roof and Rough"). Under the new procedure, a developer can
choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance(consistent with District Code).
The changes affect Category(B)Construction Inspection as shown below:
Residential Connections (up to and including four units)at Roof and Rough: This fee is for
inspection of new residential units connecting to CCCSD's mainline after the structure's roof is on and
the rough plumbing has been installed. This fee includes: one building connection inspection and one $506 per unit
side sewer inspection (up to 100 feet). Additional inspections and related fees may be required.
Residential Connections (up to and including four units)at building foundation: This fee is for
inspection of new residential units connecting to CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: one building connection inspection, one side sewer $1,012 per unit
inspection (up to 100 feet), and two additional inspections as required per CCCSD Standard
Specifications. Additional inspections and related fees may be required.
Commercial/Multiple Residential Connections (more than four units)at Roof and Rough: This
fee is for inspection of new commercial or multiple residential units connecting to CCCSD's mainline
after structure's roof is on and the rough plumbing has been installed. This fee includes: one building $506 per unit
connection inspection and one side sewer inspection (up to 100 feet). Additional inspections and
related fees may be required.
Commercial/Multiple Residential Connections (more than four units)at building foundation:
This fee is for inspection of new commercial or multiple residential units connecting to CCCSD's
mainline prior to structure being roofed and rough plumbing being installed. This fee includes: one $1,265 per unit
building connection inspection, one side sewer inspection (up to 100 feet), one pre-construction
meeting, and two additional inspections as required per CCCSD Standard Specifications. Additional
ins ections and related fees may be re uired.
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Page 24 of 38
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Amount
COLLECTION
TV inspection of sewers conducted separate from a construction inspection activity; verification of sewer location and sewer
service connection.
(C-1) TV Inspection:
Weekday, hourly rate $289
Minimum Charge (2 hour minimum) $578
Overtime- First Hour $198
Overtime- Each Additional Hour $154
Overtime-Weekend/Holiday(4 hour minimum) $660
(C-2) Dye test $328
(C-3) Collection system repair Actual Expense
(C-4) Cancelled TV Inspection without prior notice $542
(C-5) Sewer locating and marking $328
•
Establishing right-of-way agreements and resolving conflicts.
(D-1) Process Quitclaim Deeds $1,277
Process Quitclaim Deed -plat and legal by others $814
(D-2) Process Real Property Agreement, License, or Easement:
Base Fee- Up to 4 hours (minimum charge) $1,264
Each Additional Hour $174
(D-3) Right-of-way Research/Encroachment Resolution Fee Actual Expense
(D-4) Right of Entry/Encroachment Permit Fee
Base Fee- Up to 2 hours (minimum charge) $467
Each Additional Hour $174
MISCELLANEOUS
District services provided for private sewer projects;interest rates for CCCSD programs;copying fees.
(E-1) Engineering - private sewer projects Actual Expense
(E-2) Soil evaluation-private sewer projects Actual Expense
(E-3) Surveying Actual Expense
(E-4) Annual interest rate for CADs and Septic to Sewer Financing Programs 3.22%
Multiplier to be applied to Alhambra Valley Assessment District(AVAD) 2010-11 Parcel Assessment
(E-5) Amount listed in Ordinance 262-Exhibit B to determine AVAD Reimbursement Fee amounts applicable 1.10531
to connections in FY 2021-22.
(E-6) Multiplier to be applied to St. Mary's Road Contractual Assessment District(CAD) 2011-1 1.00633
Reimbursement Fees listed in Ordinance 279-Exhibit B. Applicable to connections in FY 2021-22.
(E-7) Returned Check/Insufficient Funds Fee $40 plus
bank fees
Up to 10%of unpaid
(E-8) Delinquent/Late Payment Fee amount due plus
1.5/o per month on
unpaid balance
(E-9) Document/Plan Copying Fees:
8 1/2"x 11"; 8 1/2"x 14"; 11"x 17" (per sheet) $0.20
24"x 36" Plan (per sheet) $4.00
CCCSD Standard Specifications $25.00
CCCSD Standard Specifications (Pocket Guide) $5.00
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Page 25 of 38
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES & CHARGES FOR FY 2021-22
uncodified
Fee Category Amount
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
(F-1) Class I Fees (Base fee plus cost of District's lab analysis) Actual Expense
(F-2) Class 11 Fees(Base fee plus cost of District's lab analysis) $3,852
(F-3) Class III Fees (Base fee plus cost of District's lab analysis) no charge
(F-4) Industrial user permit application fee no charge
(F-5) Special discharge permit application fee ( ):
No on-site inspection, no capacity review $357
On-site inspection $898
Additional charge for capacity review(Required for discharges >50 gpm) $260
• •
Sampling and disposal of septic waste and grease.
(G-1) Annual permit fee $1,473
(G-2) Residential septic/toilet waste:
<2,000 gallons $40 + $0.15/gal.
>2,000 gallons $80 + $0.15/gal.
(G-3) Restaurant grease waste:
<2,000 gallons $40 +$0.03/gal.
>2,000 gallons $80 +$0.03/gal.
( )Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**)Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
Percent change in septage and restaurant grease fees based on an assumed volume of 2,000 gallons.
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Page 26 of 38
ATTACHMENT 2C
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding Environmental and Development-Related
Fees and Charges Update
April 19, 2021
OVERVIEW
The Central Contra Costa Sanitary District (Central San) Board of Directors will soon
consider adopting an ordinance to revise Chapter 6.30, Schedule of Environmental and
Development-Related Fees and Charges (Schedule), for various environmental and
development services.
BACKGROUND
Chapter 6.30 of the District Code includes a schedule of fees and charges for
environmental and development-related services provided to property owners,
contractors, developers, septic and grease waste haulers, and permitted industrial users.
These services include: permitting; plan review; inspection of construction for side sewers
and main line extensions; addition of new sewer, parcel, and permit information to Central
San's maps and related systems; source control permits and inspections; and septic and
grease hauler sampling and treatment.
These fees and charges are intended to recover Central San's labor costs, administrative
overhead, and other operating expenses incurred in providing the related services.
Central San staff annually reviews the costs required to provide the corresponding
services in order to assess whether changes to the Schedule may be appropriate. The
most recent annual update to these fees was effective July 1 , 2020.
California State Law generally requires that fees and charges do not exceed the
"reasonable costs" incurred in providing the services for which those fees or charges are
levied. For example, following the passage of Proposition 26 in November 2010,
language was included in the state Constitution (Article XIII.A, Section 3) requiring that
the cost for any fee or charge "is no more than necessary to cover the reasonable costs
of the governmental activity, and that the manner in which those costs are allocated to a
payor bear a fair or reasonable relationship to the payor's burdens on, or benefits
received from, the governmental activity."
FEE COMPONENTS/STANDARD CALCULATION METHODOLOGY
The majority of fees and charges included on the Schedule are based on salary and
benefit/related overhead costs for staff time & effort. In some cases, additional costs for
mileage and other service costs are also included. In a few cases, the fee or charge
amount on the schedule represents costs unrelated to labor (e.g. reproduction charges).
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Page 27 of 38
Report Regarding Environmental and Development-Related Fees & Charges
Page 2
April 19, 2021
In all cases, fees are designed to recover the costs that Central San incurs in providing
the related service during the fiscal year (FY). As a result, fees are based on averages of
projected labor, overhead, mileage, and other costs that are reasonably expected to be
incurred. These component costs were primarily determined based on the following
methodologies:
• Direct Labor: Applicable labor rates are determined using current salary rates for
each employee classification (grade/step) escalated in conjunction with the terms
of existing labor agreements. Where the efforts of multiple staff are required in a
transaction, this process is followed for each employee grade level involved. The
estimated hourly salary rates are applied to the hourly staff effort required for each
transaction type in order to determine the related direct labor cost.
o Current labor agreements include an allowance for annual cost of living
adjustments based on Consumer Price Index (CPI)/inflation rates for the
San Francisco area as determined by the U.S. Department of Labor's
Bureau of Labor Statistics. Current agreements incorporate the CPI rate
determined for each February. Based on publication history these rates are
available in mid-March of each year. Because salary costs for a portion of
FY 2021-22 are dependent on rates which will not be available until at least
March of 2022, this portion of costs is estimated based on projected trends.
• Benefits & Related/Overhead Costs: Employee benefit and related/overhead costs
for each transaction type are calculated by applying Central San's Board-approved
overhead rate to the total Direct Labor cost for that transaction as determined
above. The Board-approved overhead rate for FY 2021-22 is 177%1.
• Vehicle & Equipment Costs: The Internal Revenue Service (IRS) periodically
issues guidance on standard mileage rates applicable to transportation or travel-
related expenses. The applicable rate for calendar year 2021 is $0.56 per mile.
Since vehicle depreciation costs are already captured in the overhead rate noted
above, this same IRS guidance sets a "Basis Reduction Amount" to reduce this
rate by $0.26 per mile in order to avoid over-recovery of these costs. Applying this
reduction amount decreases the applicable mileage rate to $0.30 per mile2.
o The IRS rates above are applicable to calendar year 2021. For the purpose
of calculating the fees in this Schedule, Central San assumes no change for
future years (dates after January 1, 2021) for which the IRS has yet to
publish guidance. Based on publication history, the estimated publication
date for 2022 guidance is late 2021.
1 Central San February 4, 2021 Regular Board Meeting,Agenda Item 4.
z IRS Notice 2021-02, "2021 Standard Mileage Rates",available at https://www.irs.gov/pub/irs-drop/n-21-02.pdf,
page 2 of 5.
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Report Regarding Environmental and Development-Related Fees & Charges
Page 3
April 19, 2021
• Other Costs:
o Outside Recording/Processing Fees: Certain fees (for example, quitclaim,
annexation, property agreements) include a direct pass-through of any fees
the District is charged in order to record various documents with related
county and other outside offices and agencies.
o Engineering Support: Some transactions on the Schedule require additional
effort to create related entries in the District's GIS or other information
systems (e.g. establishing new parcels, revising existing parcel information,
etc.) Costs for Engineering Support are applied to applications or other
transactions requiring this effort using the methodologies for direct labor and
overhead described previously.
FEES WITH ALTERNATIVE COST METHODOLOGIES
The rates for some fees do not follow the calculation methodology described above.
These alternative methodologies include the following:
• "Actual Expense" — Some activities are so variable or unique that a standardized
cost estimate cannot be reasonably determined in advance. Therefore, the fees
for these activities are stated as "Actual Expense" since they are based on the
actual costs incurred to complete the activity and can differ from project to project.
• "No Charge" — Consistent with previous Board direction, some services are
provided at no charge, including:
o Application Fee for Installation of an Overflow Protection Device
o Inspection of an Overflow Protection Device installation
o Industrial User Permit application fee
o Industrial User Permit Class III Permit Fee
PROPOSED FEES AND CHARGES
For FY 2021-22, staff is recommending various adjustments to the Schedule in order to
account for changes in business processes and related operating costs as described
above. A comparison of the current and proposed fees and charges is included as
Attachment 1. The FY 2020-21 schedule includes 87 items. Administrative adjustments
due to reorganization and splitting/combining of some items results in a total of 89 fees to
review for the FY 2021-22 schedule.
For the 89 fees reviewed, staff recommends increases to 19 items, decreases to 48,
elimination of 2 fees and no change to the remaining 20. Staff is also recommending 1
additional fee. The median adjustment is -2.8%.
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Page 29 of 38
Report Regarding Environmental and Development-Related Fees & Charges
Page 4
April 19, 2021
Increases
Staff recommends increases to 19 of the 89 schedule items. These increases range from
+0.5% to +63.9%, with a median increase of +2.9%. Although several of these proposed
changes are significant in percentage terms, in many cases the associated dollar
amounts are minimal. For example, staff are proposing an increase to the copying fee for
standard size paper from $0.15 to $0.20 per page and this $0.05 increase represents a
33.3% increase for this fee.
Central San's overhead rate will be decreasing from 190% to 177% in FY 2021-22.
Despite this decrease, some salary increases (in particular, those for overtime and other
premium salary rates) have a greater upward effect than the decrease in overhead,
resulting in an overall increase for fees that are heavily driven by premium labor costs.
Additionally, some labor costs are increased when compared to the prior year because
Central San employees in the related job classifications are projected to achieve a step
increase during the fiscal year. Finally, as a part of the current fee review process,
managers reviewed the cost elements involved in calculating these fees and determined
that necessary staffing, levels of effort, or other cost factors required adjustments to more
accurately recover the costs for certain fees listed on the current Schedule.
Above average increases when compared to the current year fee are:
• Right of Entry/Encroachment Permit Fee (D-4)(+63.9%): This increase is due to
the addition of more labor time and associated overhead related to Senior
Engineer (S83) effort.
• Document/Plan Copying Fees (E-9)(+25.0% and +33.3%): Various fees
associated with reprographics are projected to increase as follows: photocopies
from $0.15 to $0.20 (standard sizes) and $3.00 to $4.00 (24" x 36") per page
(+33.3%). In addition, the fee for a hard copy of Central San's Standard
Specifications would increase from $20 to $25 (+25.0%).
• Special Studies (A-7)(+11 .1%): This increase is due to the reassignment of a
portion of this activity from an Engineering Assistant III (G69) to a Management
Analyst (S72), resulting in an increase in Direct Labor and related Overhead costs.
Decreases
Staff recommends decreases to 48 of the 89 items on the current Schedule. These
decreases range from -46.3% to -1.0%, with a median of -3.5%. The most significant of
these decreases (in percentage) is the decrease in the interest rate charged for
participants in Central San's financing programs.
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Page 30 of 38
Report Regarding Environmental and Development-Related Fees & Charges
Page 5
April 19, 2021
The primary factor related to these decreases is the previously referenced decrease in
Central San's overhead rate, which was sufficient in many cases to more than offset any
salary increases due to step and cost of living adjustments. Additionally, some labor
costs are decreased when positions are vacated and refilled at lower, new hire salary
levels. Finally, as a part of the current fee review process, managers reviewed the cost
elements involved in calculating these fees and determined that required staffing, levels
of effort, or other cost factors required adjustments, resulting in decreases for some
items.
These adjustments resulted in the following above average decreases:
• Basic Application, Application for New Sewer Service (A-1) (-15.0%, -7.3%, -9.8%)
• Right of Way Document Review, Subdivision Map (A-2) (-28.3%)
• Various Right-of-Way fees (D-1 through D-4) (-7.0% to -20.1%)
• Interest Rate for CADs and additional Financing Programs (E-4) (46.3%)
Additions
Staff recommends the addition of one fee to the Schedule:
• CCCSD Standard Specifications (Pocket Guide) (E-9): This guide was developed
following the recent updates to the Standard Specifications and is being offered for
purchase in addition to the traditional Standard Specifications reference guide
which also remains available.
Eliminations
Staff recommends eliminating 2 fees from the Schedule because they are more
appropriately incorporated into other fees already listed on the Schedule. These items
are: Mainline Inspection per foot charge in undeveloped land (proposed combination with
inspections in developed areas) and Inspection of New Manhole or Rodding Inlet
(proposed combination with "New Manhole or Structure").
Unchanged
Staff also recommends leaving 20 of the 89 items on the current schedule unchanged.
Seven of these are indicated on the Schedule as fees where "Actual Expenses" are
charged. The remainder either have no charge (e.g. Class III permits for industrial users)
or are nominal amounts normally associated with other billed activities (e.g. $25/$50 for
side sewer cleanout).
April 27, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 139 of 217
Page 31 of 38
Report Regarding Environmental and Development-Related Fees & Charges
Page 6
April 19, 2021
FINANCIAL IMPACT
The fees and charges on this schedule are intended to recover Central San's labor costs,
administrative overhead, and other operating expenses incurred in providing the related
services. The FY 2021-22 District budget projects approximately $1.9 million in Permit &
Inspection Fee revenues, representing a $70,000 (3.6%) decrease compared to the
FY 2020-21 budget. This decrease is the result of a combination of individual fee
reductions and some anticipated development increases due to improving economic
conditions.
SUMMARY
If the proposed revisions to the Schedule are adopted, 20 items will remain unchanged,
19 will increase, and 48 will decrease. Additionally, 2 items will be eliminated/combined
with others and 1 new item will be added to allow for more appropriate fee assessment
and cost recovery.
Attached Supportinq Document:
1. Comparison of Current&Proposed Fees and Charges for FY 2021-22
April 27, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 140 of 217
ATTAC H MMY J68
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
DEVELOPMENT
Review of new sewer and recycled water plans and related documents;review of plans for
and processing of residential and commercial permit applications;installer reimbursement of
sewer construction costs from subsequent connectors;identification of right-of-way conflicts.
(A-1) Application Fees:
Basic Application (side sewer work, easement
staking, permit renewal) $187 $159 -15.0%
Application for new sewer service- new parcel $355 $329 -7.3%
Application for new sewer service-existing parcel $265 $239 -9.8%
Commercial Application (for review of plans for a
change in use or expansion of a commercial facility; $370 $397 7.3%
includes up to one hour of plan review)
Commercial Application - Each additional hour $177 $171 -3.4%
Overflow Protection Device Installation (OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate
installation of OPD only; permit not upgradable) $25 $25 no change
Non-Residential Capacity Use Charge Capacity °
Fee Installment Payment Program Application Fee $534 $514 -3.7/o
Residential Capacity Fee Installment Program and $534 $514 -3.7%
Promissory Note Program Application Fee
(A-2) Mainline Extensions:
Plan Review (Sewer Service):
Sewer Service Review (Base fee - up to 12 hours) $4,341 $4,187 -3.5%
Each additional hour $211 $204 -3.3%
Manhole only (design & plan review) $1,382 $1,347 -2.5%
Plan Review (Recycled Water):
Recycled Water Review(Base fee- up to 8 hours) $3,231 $3,119 -3.5%
Each additional hour $211 $204 -3.3%
Recycled Water Connection only (design & plan °
review) $1,382 $1,367 -1.1 /°
Right of Way Document Review:
Appurtenant Easements (Base fee - 3 hours) $666 $638 -4.2%
Subdivision Map (each) $835 $599 -28.3%
Separate Instrument (Base Fee) $817 $768 -6.0%
Each additional hour $222 $213 -4.1%
Revised:April 19, 2021 Page 1
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Page 33 of 38
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee IF% Change
(A-3) Private Pumping System Plan Check:
Single Family Residential/ADU (Base fee - up to 2 $444 $425 -4.3%
hours
Multi-Family/Commercial (outside force main) $1,011 $971 -4.0%
Base fee- up to 4 hours
Each additional hour $222 $213 -4.1%
(A-4) Special Approvals $400 $389 -2.8%
(A-5) Annexation Fee (per District Code 6.08.030):
New Annexations Actual Expense Actual Expense no change
Annexation Recovery Fee $676 $666 -1.5%
(A-6) Reimbursement Accounts:
Set-up fee $1,472 $1,435 -2.5%
Transaction fee $204 $199 -2.5%
(A-7) Special Studies:
Base fee (up to 4 hours plus misc. costs) $790 $878 11.1%
Each additional hour $172 $180 4.7%
(A-8) Source Control Reviews:
Source Control Business Review- base fee,
includes plan review, site visit and inspection time $1,036 $1,004 -3.1%
up to four hours
Source Control Business Review- each additional $211 $204 -3.3%
hour in excess of base fee
Grease Variance Review(includes site visit) $420 $433 3.1%
Source Control Enforcement Review and
$575 $556 -3.3%
Inspection
Revised:April 19, 2021 Page 2
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Page 34 of 38
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new sewer and recycled water connections
and other related work on private property(includes TV inspection when appropriate).
Hours of operation, including premium and holiday schedules, are available at.
www.centralsan.orp/pod/hours-directions
(B-1) Inspections by type:
Mainline base fee $943 $962 2.0%
Mainline per foot (includes in-line manholes or
$14.82 $15.12 2.0%
structures)
undeveloped
Per Font Charge (on land) $40-.G7 #N/A #N/A
New Manhole or structure (e.g. recycled water °
meter) $1,148 $1,088 -5.2/°Overflow Protection Device installation (OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate
installation of OPD only) $50 $50 no change
Side Sewer Installation / Repair per 100 feet: $260 $253 -2.7%
Single Inspection Charge (e.g. sewer or recycled
water connection; encroachment verification; side
sewer cap on property; tap and lateral (new or $260 $253 -2.7%
replacement); air test; reinspection; homeowner
preconstruction inspection)
Manhole tap; lateral abandonment at main; pipe
bursting; trash enclosure w/o trap; side sewer CIPP $520 $506 -2.7%
repair; outdoor grease trap only
Manhole Alteration; trash enclosure with trap; $780 $759 -2.7%
grease interceptor abandonment
Outside pump installation $1,040 $1,012 -2.7%
New MaRh le r R ddiR„ info+ (private) $4-,g4g #N/A #N/A
Grease/Sand /Oil Interceptor $1,560 $1,518 -2.7%
(B-2) Overtime inspection:
First Hour(if responding from off-site) $139 $140 0.7%
Weekend/Holiday-4 hour minimum $406 $413 1.7%
Every hour thereafter $84 $91 8.3%
(B-3) Inspection of non-permitted work(+ avoided charge) $1,170 $1,143 -2.3%
Revised:April 19, 2021 Page 3
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Page 35 of 38
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Application of Fee
(B-4) INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction
when a structure's roof is on and the rough plumbing is installed ("Roof and Rough"). Under the new
procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance(consistent with District
Code).
The changes affect Category (B) Construction Inspection as shown below:
Residential Connections (up to and including
four units) at Roof and Rough: This fee is for
inspection of new residential units connecting to
CCCSD's mainline after the structure's roof is on and $520 per unit $506 per unit -2.7%
the rough plumbing has been installed. This fee
includes: one building connection inspection and one
side sewer inspection (up to 100 feet). Additional
inspections and related fees may be required.
Residential Connections (up to and including
four units) at building foundation: This fee is for
inspection of new residential units connecting to
CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: o
one building connection inspection, one side sewer $1,040 per unit $1,012 per unit -2.7/inspection (up to 100 feet), and two additional
inspections as required per CCCSD Standard
Specifications. Additional inspections and related
fees may be required.
Commercial/Multiple Residential Connections
(more than four units) at Roof and Rough: This
fee is for inspection of new commercial or multiple
residential units connecting to CCCSD's mainline
after structure's roof is on and the rough plumbing $520 per unit $506 per unit -2.7%
has been installed. This fee includes: one building
connection inspection and one side sewer inspection
(up to 100 feet). Additional inspections and related
fees may be required.
Commercial/Multiple Residential Connections
(more than four units) at building foundation:
This fee is for inspection of new commercial or
multiple residential units connecting to CCCSD's
mainline prior to structure being roofed and rough
plumbing being installed. This fee includes: one $1,300 per unit $1,265 per unit -2.7%
building connection inspection, one side sewer
inspection (up to 100 feet), one pre-construction
meeting, and two additional inspections as required
per CCCSD Standard Specifications. Additional
Revised iris r�q"oand related fees may be required. Page 4
April 27, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 144 of 217
Page 36 of 38
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
COLLECTION
TV inspection of sewers conducted separate from a construction inspection activity;
verification of sewer location and sewer service connection.
(C-1) TV Inspection:
Weekday, hourly rate $301 $289 -4.0%
Minimum Charge (2 hour minimum) $602 $578 -4.0%
Overtime - First Hour $198 $198 0.0%
Overtime - Each Additional Hour $153 $154 0.7%
Overtime -Weekend / Holiday(4 hour minimum) $657 $660 0.5%
(C-2) Dye test $340 $328 -3.5%
(C-3) Collection system repair Actual Expense Actual Expense no change
(C-4) Cancelled TV Inspection without prior notice $561 $542 -3.4%
(C-5) Sewer locating and marking $340 $328 -3.5%
•
Establishing right-of-way agreements and resolving conflicts.
(D-1) Process Quitclaim Deeds $1,467 $1,277 -13.0%
Process Quitclaim Deed - plat and legal by others $979 $814 -16.9%
(D 2) Process Real Property Agreement, License, or
Easement:
Base Fee- Up to 4 hours (minimum charge) $1,581 $1,264 -20.1%
Each Additional Hour $187 $174 -7.0%
(D-3) Right-of-way Research / Encroachment Resolution Actual Expense Actual Expense no change
Fee
(D-4) Right of Entry/ Encroachment Permit Fee
Base Fee- Up to 2 hours (minimum charge) $285 $467 63.9%
Each Additional Hour $187 $174 -7.0%
Revised:April 19, 2021 Page 5
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Page 37 of 38
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
MISCELLANEOUS
District services provided for private sewer projects;interest rates for CCCSD programs;
copying fees.
(E-1) Engineering - private sewer projects Actual Expense Actual Expense no change
(E-2) Soil evaluation - private sewer projects Actual Expense Actual Expense no change
(E-3) Surveying Actual Expense Actual Expense no change
AA+ni m Annual interest rate for CADs and Septic to 0 0 0
(E-4) Sewer Capacity Use Program Financing Programs 6.00/0 3.22/o -46.3/o
Multiplier to be applied to Alhambra Valley
Assessment District(AVAD) 2010-11 Parcel
(E-5) Assessment Amount listed in Ordinance 262-Exhibit 1.08434 1.10531 1.9%
B to determine AVAD Reimbursement Fee amounts
applicable to connections in FY 2021-22.
Multiplier to be applied to St. Mary's Road
(E-6) Contractual Assessment District(CAD) 2011-1 0.98724 1.00633 1.9%
Reimbursement Fees listed in Ordinance 279-Exhibit
B. Applicable to connections in FY 2021-22.
(E-7) Returned Check/ Insufficient Funds Fee $40 plus $40 plus no change
bank fees bank fees
Up to 10% of Up to 10% of
unpaid amount unpaid amount
(E-8) Delinquent/ Late Payment Fee due plus 1.5% per due plus 1.5% per no change
month on unpaid month on unpaid
balance balance
(E-9) Document/ Plan Copying Fees:
8 1/2"x 11"; 8 1/2"x 14"; 11"x 17" (per sheet) $0.15 $0.20 33.3%
24"x 36" Plan (per sheet) $3.00 $4.00 33.3%
CCCSD Standard Specifications $20.00 $25.00 25.0%
CCCSD Standard Specifications (Pocket Guide) N/A $5.00 new
Revised:April 19, 2021 Page 6
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Page 38 of 38
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2021-22
DRAFT
Fee Category Current Fee Proposed Fee % Change
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure
availability and use of pretreatment processes.
(F-1) Class I Fees (Base fee plus cost of District's lab Actual Expense Actual Expense no change
analysis)
(F 2) Class 11 Fees (Base fee plus cost of District's lab $3,745 $3,852 2.9%
analysis)
(F-3) Class III Fees (Base fee plus cost of District's lab no charge no charge no change
analysis)
--jr
(F-4) Industrial user permit application fee no charge no charge no change
(F-5) Special discharge permit application fee (*):
No on-site inspection, no capacity review $361 $357 -1.1%
On-site inspection $888 $898 1.1%
LAdditional charge for capacity review (Required °
for dischar es >50 m $269 $260 -3.3/o
DISPOSAL(")
Sampling and disposal of septic waste and grease.
(G-1) Annual permit fee $1,488 $1,473 II -1.0%
(G-2) Residential septic/toilet waste:
< 2,000 gallons $40 + $0.15/gal $40 + $0.15/ga1. no change
> 2,000 gallons $80 + $0.15/gal $80 + $0.15/ga1. no change
(G-3) Restaurant grease waste:
< 2,000 gallons $40 + $0.03/gal $40 + $0.03/gal. no change
> 2,000 gallons $80 + $0.03/gal $80 + $0.03/gal. no change
(*)Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**) Other approved waste will be charged at the residential septic and portable toilet waste rate unless
actual strength characteristics are provided.
Percent change in septage and restaurant grease fees based on an assumed volume of 2,000
gallons.
Revised: April 19, 2021 Page 7
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