HomeMy WebLinkAbout05.a. (Handout) Presentation from meeting Item 5.a.
(Handout)
CONTRACTOR STAGING IMPROVEMENTS
DISTRICT PROJECT 7375
STAFF RECOMMENDATIONS FOR AWARD
Engineering and Operations Committee Meeting
April 20, 2021
r Edgar J. Lopez, P.E.
Capital Projects Division Manager
BID SUMMARY
ENGINEER'S ESTIMATE: $4,000.00
NO. BIDDER BID PRICE
1 Carone&Company, Inc. $3,819,790`
I2 McGuire&Hester $4,001,000
3 O.C.Jones&Sons, Inc. $4,249,500
4 NT Construction, Inc. $4,506,700
5 Aztec Consultants,Inc. $4,731,340
Bid non-responsive.
Bid Opening: March 18, 2021
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BID ITEMS 5 AND 6 COMPARISON
Bid Item 5Bid Item B
Extended Cost Extended Cost
Aztec Consultants,Ina $4.9,000 $56,001]
McGuire&Hasler $285,000 $12,000
NTK Construction,Inc- $325,000 $44,000
.................
O C Janes&Sons,Inc- $270,00 $20,000
AVERAGE From Bids $334,750 $33,000
Engineers Estimate $325,000 $.35,000
Carone 8,Company.Inc. $112,500 $137,000
• Carone & Company(Carone)submitted a letter on March 18th
stating a mistake had occurred in their bid and requested an
additional amount of$138,000 with a corrected bid schedule
for a total of$3,957,700.
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RECOMMENDING TO REJECT CARONE'S BID
• Carone, the apparent low bidder, made significant errors for Bid
items#5 and #6 .
• Errors are not considered clerical as they impact pricing and the
cost of the contract as Carone presented in their letter on March
18th (Attachment 4 of the Position Paper). Therefore, the errors
are material. Staff can not recommend an award with material
errors and or a contractor corrected bid total.
• Carone has written that they would perform the work at the original
amount given at bid time. The errors for Bid items#5 and #6 result
in unbalanced bid items. These items are the highest risk for
project costs and unknown conditions, Central San would be at a
disadvantage on Bid item#6. Staff does not recommend
awarding a contract with unbalanced items, resulting in a
disadvantage that is detrimental to the District as stated in
the bid specifications (Volume 1, Part II Instruction to Bidders,
Section 8.)
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BID PROTEST AND PROCEDURES
Bidders have no later than 5 p.m. of the fifth (5) business day
(March 25th) to submit a protest per the procedures specified:
Staff received a timely bid protest from McGuire & Hester
(M&H) on March 24.
In review of all correspondence, Carone did not follow
several of the protest procedures, as follows:
A bidder may not rely on the Protest submitted by another bidder,
but pursue its own protest in a timely manner.
Carone submitted a letter responding to M&H on March 26th and
stated "Carone would have to strongly consider a bid protest..." .
Carone did not transmit copies to M&H.
Staff did not get a protest as defined in the specifications
by Carone and anything beyond March 25th is untimely.
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REVIEW OF M&H BID
When evaluating bids, the project bid specifications is used
by Staff in resolving discrepancies.
M&H Bid did contain minor discrepancies (missing written
word "Dollars" or I" which are noted and addressed in the
bid specifications. These discrepancies are considered
clerical and non-material.
Staff has reviewed and discussed the pricing provided by
M&H and did not find any unbalance between the various
contract items.
Therefore, staff considers M&H's bid to be responsive and
responsible.
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SOLIDS PROJECT IMPACT
One of the immediate needs for the Contractor Staging
Project is for the Large project currently out to bid (Solids
Project —$120 Million).
• Staff plans to issue an addendum to include a
contingency plan in the event of a delay.
• The contingency plan will include such items as an
alternative entrance and exit for the contractor on Imhoff
Drive. Staff will meet with Refinery for use of parking lots.
• This plan will alleviate concerns for impacting the Solids
project and will be bid as an additive bid item so that the
District can possibly delete it later.
STAFF RECOMMENDED BOARD ACTIONS
• Make findings:
• The Project is exempt from CEQA;
• Reject the bid by Carone&Company, Inc.
• Award the project bids:
• Award a construction contract in the amount of$4,001,000 to McGuire&Hester,the
lowest responsive and responsible bidder for the Contractor Staging Improvements,
District Project 7375;
• Include the additive bid item in the amount of$9,300 for the construction of the
Recreational Vehicle(RV)Receiving Station;
• Authorize the General Manager to:
• Execute the Contract Documents subject to submittal requirements;
• Amend an existing agreement with Woodard&Curran to include engineering
services during construction in the amount of$50,000, increasing the agreement
cost ceiling to$367,000;and
• Authorize a Budget Transfer:
• Transfer$800,000 from the FY 2020-21 CIB Contingency for the inclusion of the
RV Receiving Station and hazardous soil additional budget. `
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QUESTIONS?
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