HomeMy WebLinkAbout09. Make findings to reject bid protest and award construction contract for Contractor Staging Improvements, DP 7375 Page 1 of 28
Item 9.
Algi
CENTRAL SAN BOARD OF DIRECTORS
WE VS.101 M POSITION PAPER
MEETING DATE: APRIL 15, 2021
SUBJECT: FIND THE APPARENT LOW BIDDER'S BID TO BE NON-RESPONSIVE
AND REJECT PROTEST BY CARONE & COMPANY, INC.; AWARD A
CONSTRUCTION CONTRACT IN THE AMOUNT OF $4,001,000 TO
MCGUIRE & HESTER, THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER FOR THE CONTRACTOR STAGING IMPROVEMENTS, DISTRICT
PROJECT 7375; AND
• INCLUDE AWARD OF AN ADDITIVE BID ITEM IN THE AMOUNT OF
$9,300 FOR THE RECREATIONAL VEHICLE RECEIVING STATION;
• FIND THE PROJECT IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITYACT;
• AUTHORIZE AN AGREEMENT AMENDMENT WITH WOODARD &
CURRAN, INC. IN THE AMOUNT OF $50,000, INCREASING THE COST
CEILING TO $367,000; AND
• AUTHORIZE A BUDGET TRANSFER OF $800,000
SUBMITTED BY: INITIATING DEPARTMENT:
WILLIAM GRANT, ASSOCIATE ENGINEER ENGINEERING AND TECHNICAL SERVICES-
CAPITAL PROJECTS
REVIEWED BY: NATHAN HODGES, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
Roger S. Bailey Kenton L. Alm
General Manager District Counsel
April 15, 2021 Regular Board Meeting Agenda Packet- Page 92 of 185
Page 2 of 28
ISSUE
The Board of Directors (Board) must award the contract or reject bids within 50 days of the bid opening.
Authorization is also required for the General Manager to execute the Contract Documents subject to
submittal requirements, amend an existing agreement in an amount over$100,000, and to transfer funds
over$500,000 within the Capital Program. A bidder has submitted a bid protest and Board action is
required to reject the protest.
BACKGROUND
COV I D-19 1 mpact: This project is expected to start by J une 2021 and be completed by the end of the
year. Staff has included provisions in the Contract Documents that follow County and State guidelines for
safety and prevention of COVI D-19.
Central San has a Ten-Year Capital Improvement Plan of approximately$907 million which includes a
number of large projects that will begin or have started construction within the next several years. The
wastewater treatment plant's (plant) existing main entrance, contractor parking, and staging areas are not
equipped for large construction projects with multiple contractors onsite. The current contractor staging
area has no delineation for multiple contractors or designated areas for parking or trailers, limited utility
connections, and no permanent facilities for construction staff or secured equipment storage. The plant's
main entrance is currently the only regular point of access for staff, contractors, vendors, and deliveries.
Furthermore, the plant site is constrained by existing plant processes, underground infrastructure, and
hazardous soil areas.
The Contractor Staging Improvements Project (Project)will improve the contractor staging area for the
immediate needs of the Solids Handling Facility Improvements, which is planned to be in construction for
the next four years, and for the long-term needs of upcoming plant projects. Project elements to be
constructed include:
1. Contractor Main Staging Area
• Utility connections for construction trailers and contractor use
• Site grading, paving, and access improvements off Imhoff Drive
• New restroom trailer
• Increase available space and laydown areas for equipment and material storage
2. Contractor Shipping, Receiving, and Parking
• Designated area for contractor shipping and receiving away from the Main Gate
• Delivery routes to minimize traffic disruption, turnarounds, and idling
• Dedicated contractor parking to accommodate large or multiple projects
3. Construction Entry and Exit Gates with Guard Facility
• New entrance and exit to contractor area off I mhoff Drive
• Widen existing plant roads for emergency access
• New security guard facility and automated gate
4. Security and Safety Improvements
• I mprove site lighting, fencing, signage, striping, security cameras, badge access, and safety
near contractor areas
5. Miscellaneous Elements
• New Recreational Vehicle (RV) Receiving Station for public use, if approved
• Permanent trailers for construction management and staff use
• Permanent structures to store and protect Central San equipment
These proposed improvements will not only benefit future plant construction projects with the improved
staging area, enhanced security and improved contractor and delivery areas, but will also limit interference
with Central San's daily operations. The improvements will allow staff the means to monitor and easily
identify contractor activities between several concurrent projects.
April 15, 2021 Regular Board Meeting Agenda Packet- Page 93 of 185
Page 3 of 28
Due to the existence of refinery sludge, the entire plant site is under a workplan approved by the
Department of Toxic Substances and Control (DTSC). Any excavation work that requires a USA request
requires a submittal to DTSC describing the work to be performed and documenting the completion of
work. In addition, the area commonly referred to as the "soil cap" is a specially designated area of the
plant where previously excavated contaminated material is consolidated. Attachment 1 includes location
maps of the Project and "soil cap" areas.Any earthwork taking place in the "soil cap" area requires
approval from DTSC and done according to the DTSC approved Consolidation Workplan.
Most of the earthwork for this Project is taking place in the designated "soil cap" area. Based on previous
earthwork in the vicinity of the Project, staff expects to encounter contaminated soil. However, soil from
each work area of the Project will be segregated and tested; and, if acceptable, it may be reused as fill.
Staff has obtained DTSC approval for the work to proceed, and all work will be performed according to
the Consolidation Workplan.
On July 15, 2020, the Board authorized staff to enter into an agreement with Woodard & Curran, I nc. for
design services with a cost ceiling of $250,000. The current amended agreement amount is $317,000.
Staff recommends continuing services with Woodard & Curran, Inc. to include engineering services during
construction (ESDC). The fee for these services has been negotiated at a cost not to exceed $50,000,
bringing the cost ceiling to $367,000. ESDC includes shop drawing review, responding to design changes
or clarifications, and other design services.
Central San, with the help of Woodard & Curran, Inc., prepared the plans and specifications for the
Project. The Engineer's estimate for construction is $4,000,000. This Project was advertised on February
12 and 19, 2021. Five bids ranging from $3,819,700 to $4,731,300 were received and publicly opened on
March 18, 2021. A summary of bids received is shown in Attachment 2.
During the bid evaluation, staff found significant errors in the apparent low bidder's bid documents
submitted by Carone & Company, Inc. (Carone). These errors include writing the extended price for Bid
Items 4, 5, 6, and 7 instead of the required unit pricing, and entering extended pricing for Bid Items 5 and
6 which differed substantially from staff's estimates and the other bidders (Attachment 3). The costs
provided by Carone for Bid Items 5 and 6 are significant and are as follows:
• Average extended prices (not including Carone)for Bid Items 5 and 6 are $334,750 and $33,000,
respectively.
• Carone's extended prices for Bid Items 5 and 6 are $112,500 and $137,000, respectively.
• The Engineer's estimate for Bid Items 5 and 6 are $325,000 and $35,000, respectively.
Staff contacted Carone to discuss their bid and determine if errors had been made. Soon after, staff
received a letter from Carone indicating a clerical mistake had been made in the preparation of their bid
(Attachment 4). The letter explained that Carone inadvertently submitted the wrong extended pricing for
Bid Items 5 and 6. Carone noted they transposed the unit price for these two items and submitted a
corrected Bid Schedule with the corrected pricing resulting in an increased bid total of$3,957,700, or
$138,000 more than their original price. Since then, Carone indicated they would be willing to honor the
original total bid price.
Based on the bid procedures and specifications under the District standard documents for public bidding,
staff can not correct the Carone bid as stated in their letter.Also, there are multiple errors, and Bid Items 5
and 6 are significant; therefore, staff has determined the bid non-responsive. Bid Items 5 and 6 pose the
most risk on the Project since it involves disposal of contaminated soils. Staff calculated disposal based
on historic sampling and the design; however, the actual disposal will not be known until all the soils have
been stockpiled and tested. Contractors are required to honor the bid pricing up to 150 percent of the
quantities stated at bid; it would unreasonable to assume any contractor would honor significantly low
April 15, 2021 Regular Board Meeting Agenda Packet- Page 94 of 185
Page 4 of 28
prices for disposal of Class I contaminated soils.
Staff conducted a technical and commercial review and determined that the next lowest bidder, McGuire &
Hester, is the lowest responsive and responsible bidder, with a total bid price of$4,001,000. McGuire &
Hester's bid form is accurately completed and references demonstrate they are well qualified to
successfully complete this Project.
Central San will administer the construction contract and provide construction management, survey, and
administration. Consultant inspection and hazardous testing services will be used on an as-needed basis.
Protest:
Staff received a timely protest letter from Carone stating that McGuire & Hester's bid pricing is
unbalanced and that Carone would honor their original bid price as shown in Attachment 5.As stated
above, staff can not recommend waiving the errors since the bid specifications do not allow for changes
between bid items, and errors in the written unit pricing govern over pricing in figures. Carone's errors in
the written portion of the bid leaves uncertainty for the actual unit prices and as mentioned in Carone's
letter dated March 18, 2021, which stated that the resulting unit pricing is not accurate. Both the District
and Carone would be disadvantaged entering into a contract with such pricing in place.
Staff has evaluated the assertions in the protest letter received from Carone (Attachment 5) and does not
find the McGuire & Hester bid to be so unbalanced as to cause it to be nonresponsive. Staff finds the
McGuire & Hester bid to be responsive.
RV Receiving Station:
Bids for the RV Receiving Station ranged from $9,300 to $50,000. McGuire & Hester provided the lowest
bid in the amount of$9,300. This item was included with this Project as an additive item since the new
entrance and exit to I mhoff Drive impacts the location for the proposed receiving station. The RV
Receiving Station will address a need to remedy illegal dumping which poses an environmental and public
health hazard. The new RV Receiving Station will provide Central San with convenient and secure access
for proper disposal.
California Environmental Quality Act(CEQA)
Staff has concluded that this Project is exempt under Central San CEQA Guidelines Section 15061(b)(3),
since it can be seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment. This certainty is based on Central San's past experience with
construction projects of this nature, the relatively small areas involved, and the Central San's mitigating
construction specifications. These specifications are standardized general and special conditions that are
made part of the project bid documents to address environmental considerations, such as protecting trees
and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local
laws, ordinances, orders, and regulations. Approval of this Project will establish the Board's independent
finding that this Project is exempt from CEQA.
ALTERNATIVES/CONSIDERATIONS
The Board could consider the following alternatives:
1. Reconsider Carone's bid and or declare them a responsive bidder. A timely protest by McGuire &
Hester was received stating that the errors in Carone's bid are material and should not be waived
(Attachment 6). Carone issued a response to the protest submitted by McGuire & Hester, as
provided in Attachment 7. The Board would have to address this protest prior to an award of
contract. To consider Carone's bid responsive, the Board would have to waive the errors, honor the
pricing, and accept a calculated unit pricing for Bid Items 5 and 6, which is not recommended.
April 15, 2021 Regular Board Meeting Agenda Packet- Page 95 of 185
Page 5 of 28
Carone has acknowledged the calculated pricing is an error. If the calculated pricing is honored, the
disposal cost for Bid Item 5 are far below market rates and the cost for Bid Item 6 is far above
market rate, this could very likely result in financial hardship to either Carone or the District. The
hardship may potentially lead to contract change order requests to address some of the pricing after
award.
2. Another alternative would be to reject all bids, or revise the Project scope, postpone, and or rebid.
This is not recommended as all the Project scope items are essential for access, site security, and
safety. The access and staging area improvements are needed in preparation for the Solids
Handling Facility Improvements Project. Staff has spent a significant amount of time coordinating
necessary improvements to handle the immense amount of traffic that will be created during
construction as well as coordinating the proposed work with Contra Costa County or DTSC. Re-
bidding the Project would likely not save costs for the District and McGuire & Hester provided an
acceptable bid.
3. Reject the additive bid item for the RV Receiving Station. This is not recommended as very
competitive bid pricing was received for this scope of work and the contractor will already be
mobilized onsite. Postponing the work or rebid under a separate project will not be cost effective.
Additionally, this work will immediately address a public concern and the environmental and public
health risk associated with illegal dumping of sewage.
FINANCIAL IMPACTS
The total estimated Project cost is $5,200,000, including planning, design, total bid price, contingency,
construction management, and consultant costs as detailed in Attachment 8.
This construction effort will be funded by three sources which were combined for bidding from this fiscal
year's Budget. Two projects (Treatment Plant Security Improvements and Contractor Staging
Improvements) are in the Treatment Plant program of the Capital Improvement Budget (CIB) and can be
found on pages 219 and 233, respectively.
Additional funds are required to complete the work which would require a transfer in the amount of
$800,000 from the C I B Contingency, summarized below :
• The RV Receiving Station was not included in the C I B and the total estimated cost for this facility is
$150,000, which includes design and all construction costs. If the additive bid item is approved by
the Board, staff proposes to use contingency funds.
• Additional disposal costs, in the amount of $650,000, were identified as part of the Project due to
the "soil cap" and potential contaminated soils removal. Approximately 3,500 tons of Class I and
Class I I material have been identified and is anticipated for disposal. The costs of the Contractor
Staging Improvements did not budget for design or construction of this issue.
There are adequate funds in the Fiscal Year(FY) 2020-21 CI B Contingency to fund this additional work
scope.
At this time, staff does not foresee any financial impact on this Project due to COVI D-19.
COMMITTEE RECOMMENDATION
The Engineering and Operations committee received the information on April 7, 2021 and forwarded it to
the Board for determination and award.
April 15, 2021 Regular Board Meeting Agenda Packet- Page 96 of 185
Page 6 of 28
RECOMMENDED BOARD ACTION
Staff recommends the following:
1. Find that the Project is exempt from CEQA;
2. Find the apparent low bidder's bid to be non-responsive and reject the protest by Carone &
Company, I nc.;
3. Award a construction contract in the amount of$4,001,000 to McGuire & Hester, the lowest
responsive and responsible bidder for the Contractor Staging Improvements, District Project 7375;
4. Include award of the additive bid item in the amount of $9,300 for the construction of the
Recreational Vehicle Receiving Station;
5. Authorize the General Manager to execute the Contract Documents subject to submittal
requirements;
6. Authorize the General Manager to amend an existing agreement with Woodard & Curran to include
engineering services during construction in the amount of $50,000, increasing the agreement cost
ceiling to $367,000; and
7. Authorize a budget transfer of $800,000 from the FY 2020-21 Cl B Contingency for the inclusion of
the Recreational Vehicle Receiving Station and hazardous soil additional budget.
Strategic Plan Tie-In
GOAL ONE: Customer and Community
Strategy 2—Maintain a positive reputation
GOAL FOUR: Workforce Development
Strategy 4—Meet or exceed industry safety standards
GOAL FIVE:Infrastructure Reliability
Strategy 1—Manage assets optimally to prolong their useful life, Strategy 2—Execute long-term capital renewal and
replacement program, Strategy 3—Protect personnel and assets from threats and emergencies
GOAL SEVEN:Agility and Adaptability
Strategy 1—Maintain a safe working environment for employees and the public during the COVID-19 pandemic
ATTACHMENTS:
1. Location Maps
2. Summary of Bids
3. Bid Item Comparison
4. Letter from Carone 03-18-21
5. Letter from Carone 03-26-21
6. Bid Protest from McGuire & Hester 03-24-21
7. Letter from Carone, Response to Bid Protest
8. Post Bid/P reconstruction Estimate
9. Presentation
April 15, 2021 Regular Board Meeting Agenda Packet- Page 97 of 185
Page 7 of 28
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Page 9 of 28
ATTACHMENT 2
CONTRACTOR STAGING IMPROVEMENTS
DISTRICT PROJECT 7375
SUMMARY OF BIDS
PROJECT NO.: 7375 NO. OF ADDENDA: 3 DATE/TIME: MARCH 18, 2021/12:00 PM
PROJECT NAME: CONTRACTOR STAGING IMPROVEMENTS
PROJECT MANAGER: WILLIAM GRANT
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ CA
ENGINEER'S ESTIMATE: $4,000,000
NO. BIDDER BID PRICE
1 Carone & Company, Inc. $3,819,700*
2 McGuire & Hester $4,001,000
3 O.C. Jones & Sons, Inc. $47249,500
4 NTK Construction, Inc. $4,506,700
5 Aztec Consultants, Inc. $4,731,300
* Bid non-responsive.
BIDS OPENED BY: /s/Katie Young
DATE: March 18, 2021 at 12:00 p.m. via livestream due to COVID-19
April 15, 2021 Regular Board Meeting Agenda Packet- Page 100 of 185
Page 10 of 28
ATTACHMENT 3
CONTRACTOR STAGING IMPROVEMENTS
DISTRICT PROJECT 7375
BID ITEM COMPARISON
Bid Item 5 Bid Item 6
Extended Cost Extended Cost
Aztec Consultants, Inc. $459,000 $56,000
McGuire & Hester $285,000 $12,000
NTK Construction, Inc. $325,000 $44,000
O.C. Jones & Sons, Inc. $270,000 $20,000
AVERAGE from Bids $334,750 $33,000
Engineer's Estimate $325,000 $35,000
Carone & Company, Inc. $112,500 $137,000
April 15, 2021 Regular Board Meeting Agenda Packet- Page 101 of 185
Page 11 of 28
_RONE IN EOMPANY, INC. -+ ATTACHMENT 4
r
1 , [� 1V
ON-
.0 ,<
4D
General Engineering Contractors
I it iw Nu.7042111
5009 Farrd❑rive, 5ulte A ConrDrd, CA 94520-1205 • Phone: [9251 602-BB00 Fax: (9251602-8601
March 18,2021
William Grant
Kitty Young
Central Contra Costa Sanitation District
5019 Imhoff Place
Martinez CA 94553
Project: District Project#7375
Contractor Staging Improvements
Subject: Clerical Error on Bid
Dear Mr. Grant,
This is to serve as formal notification of the following clerical error made in items 5 and 6 of our
estimate submitted for the above project today.
As submitted:
Item 5 CL I Soil 2500 Tons @ $ 45.00 Ton=$112,500.00
Item 6 CL II Soil 1000 Tons @$137.00 Ton=$137,000.00
Actual Bid:
Item 5 CL I Soil 2500 Tons @$137.00 Ton= $342,500.00
Item 6 CL 11 Soil 1000 Tons @ $ 45.00 Ton= $ 45,000.00
As you can see from the above,the unit prices were transposed for these items. This error occurred in
transferring of the estimate from the estimator's pencil work to the typed bid document. CL I Soil is
the more expensive of the two items for handling and disposal.
While this correction increases our estimate by $138,000.00, for a new total of$3,957,700.00, it does
not put us above the next bidder. We are enclosing corrected Bid Schedule A and ask that you please
accept our deepest apologizes for this oversight and hope this doesn't affect the award of the project to
Carone and Company, Inc.
Sincerely,
Carone c/&f Co, Inc.
Lloyd Carone
President
Encls:
April 15, 2021 Regular Board Meeting Agenda Packet- Page 102 of 185
Page 12 of 28
Addendum No. 3 — ATTACHMENT 1
(Page 1 of 2)
PART III
BID FORMS
SECTION 2 — BASE BID SCHEDULE"A" OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount
in both figures and words for each item listed below (see Part II, Instructions to Bidders).
Failure to comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Figures
Mobilization/demobilization for the
lump-sum (LS) price of(WRITTEN IN 200,000.00
1 WORDS) 1 LS $
Two Hundred Thousand Dollars----------------
Sheeting, shoring, and bracing or
equivalent method conforming to applicable
2 safety orders for the lump-sum (LS) price of 1 LS $ 5,000.00
(WRITTEN IN WORDS)
Five Thousand Dollars-----------------------------
Construction schedule and final record
project drawings for the lump-sum (LS)
3 price of(minimum $20,000 - maximum 1 LS $ 9,0000-00
$40,000) (WRITTEN IN WORDS)
Twenty Thousand Dollars----------------------------
Excavating, handling, and stockpiling soil
for the per cubic yard (CY) price of
4 (WRITTEN IN WORDS) 5,600 CY $_ 95.200.00
Ninety-five Thousand Two Hundred Dollars----
Handling and disposal of Class I hazardous
soils for the per ton (TN) price of 342,500.00
5 (WRITTEN IN WORDS) 2,500 TN $
Three Hundred Forty-two Thousand Five
Hundred Dollars------------------------------------------
Handling and disposal of Class II
hazardous soils for the per ton (TN) price of 45,000.00
6 (WRITTEN IN WORDS) 1,000 TN $
Forty-five Thousand Dollars--------
April 15, 2021 Regular Board Meeting Agenda Packet- Page 103 of 185
Page 13 of 28
Addendum No. 3 — ATTACHMENT 1
(Page 2 of 2)
Write
Item Extended Price in
No. Description Quantity Unit Figures
Provision and installation of AC pavement
per Project Documents for the per ton (TN)
7 price of(WRITTEN IN WORDS) 500 TN $ 120,000.00
One Hundred Twenty Thousand Dollars------
3
All other work in the Project Documents
(Volumes 1 through 3 inclusive, all addenda
thereto, excluding bid items 1-7) for the
8 lump sum (LS) price of (WRITTEN IN 1 LS $ 3,030,000-00
WORDS) Three Million Thirty Thousand Dollars
------------------------ ----------------------------------
Allowance of$100,000 for landscaping,
irrigation improvements, and other
additional work at the direction of the
9 District outside of bid items 1-8 for the lump 1 LS $100,000
sum (LS) price of(WRITTEN IN WORDS)
One EHIundred Thousand Dollars-----------------
--------------------------------------------------
$3,957,700.00--------------------------------------------------------------------
BASE BID SCHEDULE "A" TOTAL BID IN FIGURES
Three Million Nine Hundred Fifty-seven Thousand Seven Hundred Dollars-------------
BASE BID SCHEDULE "A" TOTAL BID IN WORDS
Carone and Company, Inc.
By; March 18, 2021
Authorized Signature Date
Name: Lloyd Carone,President
Print
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule A
April 15, 2021 Regular Board Meeting Agenda Packet- Page 104 of 185
Page 14 of 28
ATTACHMENT
- , EARI NVE & EOMPANY, INC.
Seneral Engineering Contrectum
Lncen&—Nu.704210
5009 Fom❑rive, 5ulte A • Concord, CA 94520-1205 + Phone! (925)502-BB❑❑ Fax: 19251 602-9901
March 26,2021
Nate Hodges
William Grant
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez CA 94553
Project: District Project#7375
Contractor Staging Improvements
Subject: Response to District Statement of Imbalanced Bid
Gentlemen,
In our prior discussions, Carone & Company ("Caron") informed the district that we are willing to
comply with the amounts contained in our bid,including unit costs that can be extrapolated from our extended
prices.
The District indicated that, despite the immaterial errors in the bid,it was uncomfortable awarding the
contract to Carone because of some imbalance in the bids. It was also suggested that the contract could be
awarded to McGuire & Hester. We have now had an opportunity to review the bid tabulation sheet, and we
note that McGuire & Hester's bid also includes some unusual numbers, especially when compared to other
bidders,which might also be considered imbalanced.
The average price bid for Item No. 1 is $247,260. McGuire & Hester bid only $55,000. The next
lowest bid is Carone's bid at$200,000.
The average unit price for Item No. 4 is $35 a cubic yard. McGuire & Hester bid is $60. The next
highest bid was $40. Any increase in the quantity, for this scope of work, will result in a dramatic increase in
price for which taxpayers will be responsible.
For Item No. 6,when removing Carone's extrapolated unit cost, the average unit price is $33 per ton.
McGuire&Hester's price is $12,and the next lowest unit price is $20. As such,if Carone's bid is removed from
consideration, McGuire&Hester's unit price is nearly two-thirds less than the average and almost half the next
lowest bid. This is likely a bid bust, which will result in issues during the course of the Project if there is more
Class II soil than the quantities in the bid.
For Item No. 7,McGuire&Hester's unit price is 50%lower than the average. This is also likely to be a
problem during the project as the quantity,based on takeoff info from the bid documents,is 325 more tons than
the quantity in the bid documents.
April 15, 2021 Regular Board Meeting Agenda Packet-,Page 105 of 185
Page 15 of 28
Project: District Project#7375 March 26,2021
Contractor Staging Improvements
Subject: Response to District Statement of Imbalanced Bid
If any of the contractor's bids show an imbalance, when compared to the others, it is McGuire &
Hester's bid. In the event that a contract is awarded to McGuire & Hester, Carone would have to strongly
consider a bid protest as the extended costs and unit costs, of several categories appear to be quite
"imbalanced."
It appears that the best outcome, although creating a delay, would be to rebid the job. Unless, of
course, the District simply awards the contract to Carone based upon the unit costs and extended costs
contained in Carone's bid,which Carone is willing to accept.
Sincerely,
Carone& Company,Inc.
Lloyd Carone
President
April 15, 2021 Regular Board Meeting Agenda Packet- Page 106 of 185
Page 16 of 28
ATTACHMENT
C J LelSince 1926_
March 24, 2021
ViaEmailandRegularMail—sod@centralsan.org
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Re: District Project 7375—Contractor Staging Improvements—Bid Protest
Dear Ms. Young,
McGuire and Hester ("M&H") hereby formally protests the bid submitted to the Central
Contra Costa Sanitary District ("Central San") by bidder Carone and Company, Inc. ("CCI") for
the above referenced project ("Project"). CCI is not a responsive bidder as they have failed to
submit a full and complete bid in accordance with the Project specifications and their errors
cannot be waived. Additionally, an award to CCI would violate applicable law as they have
admitted they made a mistake, and CCI cannot change its bid after opening, nor can Central San.
Any contract awarded to CCI would be illegal and void and thus, Central San cannot award to
CCI and must award to M&H as the lowest responsive bidder.
A. The Project Cannot Be Awarded to CCI Because CCI's Bid Is Nonresponsive
A bid is nonresponsive if it does not comply with the requirements set forth in bid
specifications. See Menefee v. County of Fresno, 163 Cal. App. 3d 1175 (1985). "A basic rule
of competitive bidding is that bids must conform to specifications, and that if a bid does not so
conform, it may not be accepted." Valley Crest Landscape v. Davis,_41 Cal. App. 4th 1432, 1440
(1996).
CCI's bid is nonresponsive and contains significant errors because they failed to correctly
fill out the Project Bid Forms, specifically, Part III—Bid Forms, Bid Item Nos. 4, 5, 6 on page 1
of 2, and Bid Item No. 7 on page 2 of 2. The Bid Form is very specific in that prospective
bidders are required to provide an"amount in both figures and words for each item listed" and
that "Failure to comply with these requirements may be grounds for finding the bid
2810 HARBOR BAY PARKWAY • ALAMEDA • CA • 94502 • Phone (510) 632-7676 • Fax (510) 562-5210
Contractors License No. 95879
April 15, 2021 Regular Board Meeting Agenda Packet- Page 107 of 185
Page 17 of 28
Central Contra Costa Sanitary District
Page 2 of 53
March 24, 2021
nonresponsive". Page 16 -Volume 1 of the Project specifications also states "For the purpose of
initial evaluation of bids, the following will be utilized in resolving arithmetic discrepancies and
conflicts found on the face of the bidding schedule as submitted by Bidders: a. In case of
discrepancy between unit price and extended price, the unit price will govern and will be used to
correct the extension of unit prices.
For the four bid items identified above, each was either a per CY "cubic yard" or per TN
"ton" unit, not a lump sum, which on its face requires a multiplier. The bid forms require the
bidder to fill out the per CY or per TN unit price in WRITTEN IN WORDS and then issue an
extended price in figures. See extracted photo from CCI's bid below with highlighting added.
Handling anc+ c^^r^ �f r'lass I hazardous -
SoilG fnr tho per ton (TN) price of
5 (WRITTEN IN WORDS) 2,500 TN $ 112,5000
One Hundred-Twe I ve Thousand rive Hundred 1)uIlars
------------------------------------—--------------
CCI in each of the four instances above failed to both write in words and in figures either
the cubic yard or ton price of each item, and instead wrote a total amount, which causes a
discrepancy in their extended price, and per the specifications, unit prices govern in the event of
a conflict. For instance, bid item no. 5 above's extended price should be $281,250,000, which is
an abnormal amount, and does not match their base bid. This on its face is a serious material
mistake in their bid, which clearly makes their bid non-responsive. Further, CCI contacted
Central San immediately after the bid opening and admitted to them that they had made a
mistake on their bid by writing in a total price v. a per ton or per cubic yard price as specifically
required. Therefore, Central San must reject CCI's bid as being non-responsive.
B. An Award to CCI Violated Applicable Law
CCI has admitted to Central San that it made a mistake and error in its bid. CCI's bid
must be rejected as non-responsive because, from the face of its bid, it is evident that CCI made a
mistake, a fact that CCI has confirmed. CCI's mistake gave it an unfair competitive advantage
because it is able to withdraw its bid pursuant to Section 5100 et seq. of the Public Contract
Code without forfeiting its bid security. No other bidder could do so. CCI was able to see what
the engineer's estimate was, and what the results were from the other bidders, before it decided
to affirm or withdraw its bid. Accordingly, under Valley Crest Landscape v. Davis, 41 Cal. App.
4t' 1432 (1996), Central San does not have discretion to waive the discrepancies in CCI's bid.
April 15, 2021 Regular Board Meeting Agenda Packet- Page 108 of 185
Page 18 of 28
Central Contra Costa Sanitary District
Page 3 of 53
March 24, 2021
In Valley Crest, a contractor submitted a bid that had incorrect amounts entered on a bid
form because of a clerical error. The awarding agency was made aware of the error. The Court
of Appeal ruled that the agency was required to reject the contractor's bid because the error gave
the contractor a competitive advantage: the contractor could withdraw its bid after all bids were
opened,unlike the other bidders.
M&H's protest must be sustained even if CCI did not take advantage of the situation it
had created by submitting a bid that was subject to a material clerical error; so long as there was
a possibility that CCI could decide to withdraw its bid, after considering the amounts bid by its
competitors, CCI's bid must be rejected. See Eel River Disposal & Resource Recover, Inc., 221
Cal. App. 4`h 209, 239 (2013); Konica Business Machines USA, Inc. v. Regents of the Univ. of
Calif., 206 Cal. App. 3d 449, 456-57(1988).
Waiving bidding requirements to allow CCI's bid to be considered would introduce an
improper and unfair element of subjectivity into the bid process. City of Inglewood-LA County
Civic Center v. Superior Court, 7 Cal. 3d 861, 867 (1972). To fail to enforce Central San's
bidding requirements uniformly would be arbitrary, capricious, and grounds for setting aside an
award of the project. Id.
C. CCI Cannot Change Its Bid After Bids Are Opened
Once CCI submitted its bid, it was prohibited from changing the information it had
included. Valley Crest Landscape, Inc. v. Davis, 41 Cal. App. 4th 1432 (1996) (contractor could
not correct information in its subcontractor list).
Allowing a bidder to change its bid documents would improperly and illegally confer a
competitive advantage. A contractor whose bid was not responsive could wait until after bids
were opened, and then learn how other contractors had priced the work, before deciding whether
to submit additional information to remedy deficiencies in its bid. No other bidder had the
opportunity, after bids were opened, to decide whether to keep or withdraw its bid.
California for this reason has long prohibited any changes to bid proposals after the
opening of bids. Valley Crest Landscape, supra; Greer v. Hitchcock, 271 Cal. App. 2d 334
(1969) (agency cannot allow bidder to correct mistake in bid after bids are opened); Palo and
Dodini v. City of Oakland, 79 Cal. App. 2d 739, 750 (1947).
D. Any Contract Awarded To CCI Will Be Illegal And Void
A contract awarded to CCI would be illegal and void. Valley Crest Landscape, Inc. v.
Davis, 41 Cal. App. 4th 1432; Monterey Mechanical v. Sacramento Regional County Sanitation
City, 44 Cal. App. 4th 1391 (1996).
April 15, 2021 Regular Board Meeting Agenda Packet- Page 109 of 185
Page 19 of 28
Central Contra Costa Sanitary District
Page 4 of 5 '�`�
g
March 24, 2021
Payment of any funds on a contract awarded to CCI would violate the California
Constitution. Section 17 of Article IV of the Constitution provides that "The Legislature has no
power to grant, or to authorize a city, county, or other public body to grant, extra compensation
or extra allowance to a public officer, public employee, or contractor after service has been
rendered or a contract has been entered into and performed in whole or in part, or to authorize
the payment of a claim against the State or a city, county, or other public body under an
agreement made without authority of law."
A concerned taxpayer, as well as M&H, may bring an action to enjoin payments on a
contract awarded CCI. Rubino v. Lolli, 10 Cal. App. 3d 1059 (1970); Miller v. McKinnon, 20
Cal. 2d 83 (1942).
CCI would be required to disgorge any payments made to it. Davis v. Fresno Unified
School Dist., 57 Cal. App. 5th 911, 917 (2020) see Hensel Phelps Construction Co. v.
Department of Corrections & Rehabilitation, 45 Cal. App. 5th 679, 683 (2020). The public
policy underlying competitive bidding is so strong that a court is required, on its own initiative,
to order the return of payments even if the parties to a lawsuit do not request such an order.
Greer v. Hitchcock, 271 Cal. App. 2d 334 (1969).
Name,Address, and Contact Persons for Protesting Party
McGuire and Hester
2810 Harbor Bay Parkway
Alameda, CA 94502
mhester(amc Quireandhester.com
Attention: Michael R. Hester, President
With a copy to:
Kimberly S. Carone, Corporate Counsel
McGuire and Hester
2810 Harbor Bay Parkway
Alameda, CA 94502
(925) 785-7480
kimcaronekmc guireandhester.com
April 15, 2021 Regular Board Meeting Agenda Packet- Page 110 of 185
Page 20 of 28
Central Contra Costa Sanitary District
Page 5 of 5 'u"=
March 24, 2021
Conclusion
As detailed above CCI is a non-responsive bidder, and Central San must reject their bid
and award to the second low bidder, M&H. We look forward to receiving a contract for the
Project. If Central San were to consider an award to CCI, however, we respectfully request that
a hearing be held at which evidence and legal authorities concerning this protest may be
presented. M&H reserves all its remedies.
If you have any questions, please contact me directly at(510) 632-7676.
Regards,
Michael Hester
President
McGuire and Hester
Cc: Carone and Company, Inc. - via email and regular mail-
pat@caroneandcompanyinc.com
William Grant—via email-- vuarantacentralsan.org
April 15, 2021 Regular Board Meeting Agenda Packet- Page 111 of 185
�" r Page 21 of 28
IL
- ARalvE & Eo>mmiy, RIVE. �- ATTACHMENT 7
M O
Zi
General Engineering Cantrnctnrs
Lu ani r,e-iVi i.7111F In
5009 Form ❑Five. Suite A Concord, CA 9452D-1205 - Phone! (929) 602-OE-OO Fix: [925) b02-8801
March 25,2021
Nate Hodges
William Grant
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez CA 94553
Project: District Project#7375
Contractor Staging Improvements
Subject: Response to McGuire&Hester Bid Protest
Gentlemen,
We have received McGuire & Hester's (M&H) letter dated March 24, 2021. The letter contains
various inaccuracies and misinterpretation of law. As discussed below, the errors that are contained in
Carone & Company's (Carone) bid are minor mistakes, clerical in nature, and are immaterial to the overall
bid. As such,the District has broad discretion to accept the bid.
Errors in Bid are Immaterial.
Carone acknowledges that it made rninor clerical errors by failing to type, in words, the unit price,
in Item Nos. 4, 5, 6 and 7. Instead, Carone typed, in words, the extended price as was proper for Item Nos.
1, 2, 3, 8 and 9. However, these clerical errors are minor and immaterial because the unit prices are easily
extrapolated by dividing the extended price by the quantity. This error has no effect on the overall bid price,
which further supports Carone's argument that the error is immaterial.
District Can Accept a Bid as Responsive If Errors are Clerical and Immaterial.
The District has broad authority to accept a bid if there are minor irregularities or mistakes and as
long as the mistakes are immaterial. Menefee v. County of Fresno, (1985) 163 Cal. App. 3d 1175.
M&H raises several arguments to claim the bid is non-responsive due to the errors. Carone will
address each one below.
First, M&H acknowledges that the failure in writing the unit prices in words may be grounds for
finding the bid nonresponsive, but they fail to recognize that the District holds broad discretion to accept the
bid if the error is immaterial.
April 15, 2021 Regular Board Meeting Agenda Packet-'Page 112 of 185
Page 22 of 28
Project: District Project#7375 March 25,2021
Contractor Staging Improvements
Subject: Response to McGuire& Hester Bid Protest
M&H attempts to claim that Carone's failure to write the unit price in words is material because it changes
the extended price for bid item no. 5 to$281,250,000. This is incorrect. The error in question is that Carone
wrote the extended price in words instead of the unit price. This is clear because the written words match
the extended price, written in figures,on bid item no. 5. So, it is clear that Carone's intention was to bid the
scope of work for item no. 5 at a total of$112,500 for 2,500 tons. This means that we can simply divide the
extended price by the toils to come up with the unit price. Again, this is a minor error that does not change
Carone's bid intentions.
Second M&H attempts to make a large deal of the fact that Carone acknowledged its mistake and
error in the bid. Again, this argument holds no weight. Acknowledging the error does not make the bid
non-responsive and M&H has provided no case law to suggest that it should. M&H also argues that Ellis
error would give Carone an unfair advantage because it would allow thern to withdraw their bid without
losing their bid bond. Again,this argument is incorrect.
Per the Section 5100 et seq. of the Public Contract Code, which was cited by M&H in their letter, a
bidder can only withdraw their bid if the mistake made makes the bid materially different than the bidder
intended it to be and that the mistake in filling out the bid was not due to an error in judgment—the error
was clerical. As such, the cases cited by M&H regarding withdrawal of a bid do not apply, and Carone's bid
may be accepted.
Here, Carone's clerical mistake, typing in the extended price instead of the unit price, does not
change the bid price in any way—it remains as Carone intended it to be, and the mistake was not an error in
judgment—it was clearly just a mistake of entering in the extended price instead of the unit price.
M&H cited the Valley Crest Landscape case, whose facts are not similar to the ones in this matter.
In that case, the contractor misstated subcontractor participation and claimed a substantial amount of
participation over what was allowed. The mistake needed to be corrected, which ultimately changed the
amount of subcontractor participation. This changed the intentions of the bid, and it was determined that
this mistake was material and gave the contractor an advantage. Here, the error raised by M&H does not
change Carone's intentions nor does it change the bid price.
Lastly, M&H claims that Carone cannot change its bid after bids are opened. As stated above,
Carone does not need to change its bid. The extended price remains the same.
Conclusion
Based on the above, the district has broad authority to declare Carone's bid responsive and award
the contract for the price bid. The contract is not illegal, does not violate the California Constitution, and
ultimately provides the District, and its constituents, with the best price. In the alternative, Carone suggests
that the project be rebid.
Sincerely,
Carone& Contp`aqj,, Inc.
Lloyd Carone
President
April 15, 2021 Regular Board Meeting Agenda Packet- Page 113 of 185
Page 23 of 28
ATTACHMENT 8
CONTRACTOR STAGING IMPROVEMENTS
DISTRICT PROJECT 7375
POST-BID/PRECONSTRUCTION ESTIMATE
% Of
Item Description Amounts Construction
No. Cost
1. CONSTRUCTION
a. Construction Contract $4,001,000
b. Contingency $300,700
c. Additive item for RV Receiving Station $9,300
d. Permits $25,000
SUBTOTAL- CONSTRUCTION COST $4,336,000 100%
2. CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management $100,000
- Survey $35,000
- Operations $15,000
b. Outside Services
- SCA (Hazardous Materials Consultant) $40,000
- Inspection (As-Needed Consultant) $100,000
- Engineering Support(Designer) $50,000
SUBTOTAL - CONSTRUCTION MANAGEMENT $340,000 8%
3. DESIGN (PREBID ESTIMATE)
a. Staff and Consultant Costs $524,000
SUBTOTAL - PREBID EXPENDITURES $524,000 12%
4. TOTAL ESTIMATED PROJECT COST $5,200,000
April 15, 2021 Regular Board Meeting Agenda Packet- Page 114 of 185
Attachment 9
Revised Presentation
h
1 BIDDING OF THE
CONTRACTOR STAGING IMPROVEMENTS
- DISTRICT PROJECT 7375
Board of Directors Meeting
_ - April 15, 2021
T Edgar J. Lopez, P.E.
Capital Projects Division Manager
Revised Presentation:04/15/21
BID SUMMARY
ENGINEER'S ESTIMATE: $4.000.000
NO. BIDDER BID PRICE
1 Carone&Company, Inc. $3,819,700-
2 McGuire&Hester $4,001,000
3 O-C-Jones&Sons, Inc- $4,249,500
4 NTIC Construction,Inc. $4,506,700
5 Aztec Consultants,Inc. $4,731,300
Bid non-responsive.
Bid o ened March 18 2021 - /' z
w.
1
PROTEST
Carone & Company (Carone), the apparent low bidder,
made significant errors in their bid and has acknowledged
the mistakes.
Staff can not recommend waiving the errors and, therefore,
determined Carone's bid to be non-responsive.
Carone has protested McGuire & Hester's (M&H) bid,
claiming the bid as unbalanced, and they would honor their
original bid total.
Staff evaluated Carone's bid protest and does not find the
M&H bid to be so unbalanced as to cause it to be non-
responsive. Therefore, staff recommends that the M&H bid
is responsive.
CENTRALSAN
DISCUSSIONS
Staff has reviewed all the correspondence, including the latest
letter received this week by Carone & Company, Inc.'s (Carone).
Staff still thinks that the apparent low bidder's bid was non-
responsive and still recommends that we reject Carone's bid as it
was unbalanced and had materials defects that cannot be
accepted.
We still content that McGuire & Hester, submitted a responsive
and responsible bid for the Contractor Staging Improvements,
District Project 7375.
Front end bid document and bid procedures have been used for
many years by Central San and are time tested.
We don't reject bids solely due to clerical errors.
We have received a letter from Carone on April 12, 2021. We do
not agree with all the assertions made in the letter. However, the
letter concludes with a statement of possible legal actions.
Therefore, we have no choice but recommend to the Board that
we reject all bids since it will delay the project and incur legal
;( Costs.
4
2
REVISED STAFF RECOMMENDED
BOARD ACTIONS
• Reject all the bids for the Contractor Staging Improvements, District
Project 7375;
• Authorize the General Manager to:
• Amend an existing agreement with Woodard & Curran for additional
engineering services for the Project in the amount of$50,000,
increasing the agreement cost ceiling to$367,000.
CENTRALSAN
� 5
- -
QUESTIONS?
CENTRALSAN
3
r r Item 9.
&
1 — EARQNF Ei7mPANY, INE. �-- (Handout)
�►=1"~'z19 Zi Attachment 10
General Engineering Contractors
Laense Nu.7[74210
5009 Forrd❑rive, Sulte A Concord, CA 94520-1205 • Phone: (925)602-8800 Fox: (925)602-8801
April 12, 2021 Page 1 of 2
Edgar Lopez
William Grant
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez CA 94553
Project: District Project#7375
Contractor Staging Improvements
RE: Potential Bid Protest
Dear Edgar and William,
Carone and Company, Inc. (Carone) was recently contacted to withdraw its bid from the
DP 7375, contractor Staging Improvements Project, on which Carone and Company, Inc. was the
lowest bidder. The Second Lowest Bidder, McGuire & Hester, claimed that Carone's bid was
nonresponsive due to clerical errors in the bid. Carone was informed that CCCSD intends to reject
Carone's bid due to "numerous errors in its bid schedule and award the contract to the next
lowest responsive bidder, McGuire& Hester." (Email from William Grant, dated March 29, 2021.)
First, CCI's bid contains only minor clerical errors. The only error in its bid is that it did not
write (in words) the unit price for four items. Carone did however provide "an amount in both
figures and words for each item listed" as directed in PART III Bid Forms.There was no unit price
column provided to allow for unit price figures to be stated. However, CCCSD was able to easily
determine the price per unit by dividing the total price by the number of units in the bid
document. This is proven by the engineer's rate comparison sheet,which was provided to Carone
by the District. As such, the error was minor and does not change Carone's intent. Moreover,
Carone points out that several of the bidding contractors made the same error or other errors on
the same page. A copy of this analysis is attached. This shows just how confusing the bid
document was to complete.Three of the five subcontractors filled out the bid schedule the same
way Carone did.
11 Page
Project: District Project#7375 April 12, 2021
Contractor Staging Improvements
Subject: Potential Bid Protest
Second, after bid opening, it was CCCSD who contacted Carone and asked them to submit
an explanation of its unit price for two of the items in Carone's bid. As previously stated, Carone
fully intends to proceed and comply with the unit prices included in its bid as submitted. As such,
Carone's bid should be accepted AS-IS. Carone has reviewed the bid documents and is
comfortable performing the work at the prices contained in its bid as they stand. Carone does
believe the quantities for class 1 and class 2 soil are incorrect, but that will ultimately be seen
once the Project begins.
Third, Carone and Company, Inc. is the lowest bidder. We are a local business and smaller
size firm with long term Contra Costa County local employees and a main office, recycle facility,
and yards within close proximity of the District. The clerical errors in our bid are minor and
immaterial,they do not affect ourtotal base bid figure of$3,819,700.And again the clerical errors
can easily be called minor based on the fact that the base bid total figure of$3,819,700 remains
the same. Please note the 2nd bidder has ten minor clerical errors while Carone has four. (see
attached).
Carone and Company, Inc. asks that the district accept our bid of $3,819,700 with the
units as they stand.The units for bid items 4 thru 7 can be easily determined by extrapolating the
unit, and should not be cause for being claimed as being non responsive, because the truth is
that Carone is the lowest bidder and submitted the best number to the district.
As an alternative to awarding Carone and Company, Inc.the contract, CCCSD should rebid
the entire project. If the contract is awarded to McGuire & Hester, Carone will have no choice
but to consider all its options under the law to prevent the contract from award to other than
Carone.
Respectfully,
Carone& Company,Inc.
Lloyd Carone
President
2 1 P a g e
Addendum No. 3 -ATTACHMENT 1
Carone and Company, Inc (Page 1 of 2)
PART III
BID FORMS
SECTION 2 - BASE BID SCHEDULE "A" OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project DOCLFments, The Bidder shall provide an amount
in both figures and words for each item listed below (see Part Il, Instructions to Bidders)-
Failure to comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Figures
Mobilization/demobilization for the
lump-sum (LS) price of(WRITTEN IN 200,000.00
1 WORDS) 1 LS $
Two Hundred Thousand Dollars----------------
Sheeting, shoring, and bracing or
equivalent method conforming to applicable
safety orders for the lump-sum(LS) price of
2 (WRITTEN IN WORDS) 1 LS $ 5,000.00
Five Thousand Dollars-----------------------------
Construction schedule and final record
project drawings for the lump-sum (LS)
price of(minimum $20,000 - maximum
3 $40,000) (WRITTEN IN WORDS) 1 LS $ �.�,nnn nn
Twentv Thousand Dollars----------------------------
._...w. ----------------------_.........__-_. I _
Excavating, handling, and stockpiling soil
for the per cubic yard (CY) price of
4 (WRITTEN IN WORDS) 5,600 CY $----9-5-200.00
Ninety-five Thousand Two Hundred Dollars----
--_
Handling and disposal of Class I hazardous
soils for the per ton (TN) price of 112,500.00
5 (WRITTEN IN WORDS) 2,500 TN $
One Hundred-Twelve Thousand Five Hundred Dollars
Handling and disposal of Class II
hazardous soils for the per ton (TN) price of 137,000.00
6 (WRITTEN IN WORDS) _--_- ..+--- -- 1 000 TN $
One Hundred Thirtv Seven Thousand Dollarss--------
f ■
�,ry
No U1111 P"Ce o ..
s � -Jr ��'' .►
urea [t r? "'a r_4s
Addendum No. 3—ATTACHMENT 1
(Page 2 of 2)
Write
Item Extended Price in
No. Description Quantity Unit Figures
Provision and installation of AC pavement
per Project Documents for the per ton (TN)
7 price of(WRITTEN IN WORDS) 500 TN $ 120,000.00
One Hundred Twenty Thousand Dollars------
All other work in the Project Documents
(Volumes 1 through 3 inclusive, all addenda
thereto, excluding bid items 1-7)for the V 3 D o cbo
8 lump sum (LS) price of(WRITTEN IN 1 LS $ �,
WORDS) ZI" Ree 1114LLI-6w
Allowance of$100,000 for landscaping,
irrigation improvements, and other
additional work at the direction of the
9 District outside of bid items 1-8 for the lump 1 LS $100,000
sum(LS) price of(WRITTEN IN WORDS)
One HHundred Thousand Dollars-----------------
BASE BID SC EDULE A"TOTAL BID IN FIGURES
qlL// 6-'%J e 1lglyT IYaA P X E� �' TE�� fG ws,wjv D
BASE BID SCHEDULE"A"TOTAL BID IN WORDS
Carone and Company, Inc.
��
By: March 18,2021
Authorized Signature Date
Name: Lloyd Carone,President
Print
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule A
PART III
BID FORMS
SECTION 2 — ADDITIVE BID SCHEDULE "B"OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount in
both figures and words for each item listed below (see Part II, Instructions to Bidders). Failure to
comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Figures
Installation of the RV Dump Station for the
lump sum (LS) price of(WRITTEN IN 1 LS $ 20,000.00
WORDS) wcnt� Thousand D Ilars and 00/100
ADDITIVE BID SCHEDULE "B" TOTAL BID IN FIGURES
Twenty Thousand Dollars and zero cents----------------------------------------------------------
ADDITIVE BID SCHEDULE "B"TOTAL BID IN WORDS
Carone and Compam, Inc.
By; ! 1� s March 18,2021
Authorized Signature Date
Name: Lloyd Carone,President
Print
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule "A"
DP 7375-Volume 1 - Page 29
4
Addendum No. 3-ATTACHMENT 1
McGuire and Hester + (Page 1 of 2)
PART III
BID FORMS
SECTION 2 — BASE BID SCHEDULE "A"OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount
in both figures and words for each item listed below(see Part II, Instructions to Bidders).
Failure to comply with these requirements may be grounds for finding the bid nonresponsive-
Write
onresponsive_Write
Item Extended Price in
No. Description Quantity Unit Figures
Mobilization/demobilization for the
lump-sum (LS) price of(WRITTEN IN
1 WORDS) 1 LS $ SS co9 ') . —
f rr� �1 Vr__ �d�ts��✓b
Sheeting, shoring, and bracing or
equivalent method conforming to applicable
safety orders for the lump-sum (LS) price of
2 (WRITTEN IN WO DS) 1 LS —
E�I�E1�
Construction schedule and final record
project drawings for the lump-sum (LS)
3 price of(minimum $20,000- maximum 1 LS
$40,0Q0) (WRITTE IN WORDS)
?WF—N"i -; T
Excavating, handling, and stockpiling soil
for the per cubic yard (CY) price of �ytpyrV
4 (WRITTEN IN WORDS) No 2.1�t' V6,600 CY
y T GV/? Te- AJ
Handling and disposal of Class I hazardous
soils for the per ton (TN) price of
5 (WRITTEI)I IN WORDS) ^/1J
OD TN
oIr-3UlEnF7Lw $
lit/ 2,0�,� '
Handling and disposal of Class II
hazardous soils for the per ton JN) price of
6 (WRITTEN IN WORDS) F 000 TN -
- AJ '�V
47
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Addendum No. 3–ATTACHMENT 1 1
(Page 2 of 2)
Write
Item Extended Price in
No. Description Quantity Unit Figures
Provision and installation of AC pavement
per Project Documents for the per ton (TN)
7 price of(WRITTEN IN WORDS) 500 TN $ b L'7 006 ,
�Iu . .
/N F C til? � ._ ' d
All other work in the Project Documents
(Volumes 1 through 3 inclusive, all addenda
thereto, excluding bid items 1-7)for the
8 lump sum (L5 price of(WRITTEN IN 1 LS $T-
WORD v'11 UW 0JkJ
Allowance`ol W6,000 for landscaping,
irrigation improvements, and other
additional work at the direction of the
9 District outside of bid items 1-8 for the lump 1 LS $100,000
sum(LS) price of(WRITTEt►I�IN WORDS)
()t,1
O ' !'UCS, —
BASE BID 5 HEDUL "A" TOTAL BID IN FIGURES
o
01.112 �"�d lam/D n/
BASE SCHEDULE "A"TOTAL BID IN WORDS
-;)rwMarch 18, 2021
By:
Auth d Signature cGuire and Hester Date
Name: Bruce W. Daseking, Exec. VP/Treasurer
Print
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule A
PART III
BID FORMS
SECTION 2 — ADDITIVE BID SCHEDULE"B"OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount in
both figures and words for each item listed below(see Part II, Instructions to Bidders). Failure to
comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Figures
Installation of the RV Dump Station for the
1 lump sum(L')price of(WRITTEN IN 1 LS $ �Oa
WD DS) N 1= T A;
1
AW 30C. —
ADDITIVE
0C. —ADDITIVE BID SCHEDULE°B"TOTAL BID IN FIGURES
1 -� juvJ� A� U •
ADDITIVE BID SCHEDULE"B"TOTAL BID IN WORDS
By. �J March 18, 2021
Aut d E46dyouire and Hester Date
Name: Bruce W. Daseking, Executive VP/Treasurer
Print
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule "A"
DP 7375-Volume 1 -Page 29
A
O.C. Jones & SAddendum No. 3—ATTACHMENT 1 1
(Page 1 of 2)
PART III
BID FORMS
SECTION 2 — BASE BID SCHEDULE"A"OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount
in both figures and words for each item listed below(see Part ll, Instructions to Bidders).
Failure to comply with these requirements may be grounds for finding the bid nonresponsive.
j — - Write
Item Extended Price in
No. Description Quantity Unit Figs
ure
Mobilization/demobilization for the
lump-sum(LS) price of(WRITTEN IN 1 LS $
1 ORDS rZd i_Y
44"o-1w
o qrs
Sheeting, shoring, and bracing or
equivalent method conforming to applicable
2 safety orders for the lump-sum(LS)price of 1 LS $ 3000
(WRITTEN e € -11 o RDS) do I lcr f
Construction schedule and final record
project drawings for the lump-sum(LS)
3 price of(minimum$20,000-maximum 1 LS $ 2 0 0 0 E
$40,000)(WRIITTE 11IN WORDS}
Excavating, handling, and stockpiling soil
for the per cubic yard(CY) price of
4 MJ�ITTEN i WORDS) 5,600 CY $
' ❑� 411ars 11 No WX177+*
L4A ES R McA_,AIT
Handling and disposal of Class I hazardous
soils for the per ton (TN) price of
>r 1 5IN(WRITTEN
YT ( e . Wc r).s �o 2,50�0 TN $Z 6��0Acd�d 'e A f77Z5
of
c
Handling and disposal of Class II
hazardous soils for the per ton (TN)price of r
6 (WRITTEN IIN WQRIaS a�larf 1,000 1 TN $zO ow .
G+rrF L �} ND W ie � � �2 D.S
W ! T N�/�v '�5 AA4DIcN� m
Addendum No. 3—ATTAGHMENT 1
(Page 2 of 2)
Write
Item Extended Price in
No. Description Quantity Unit Figures
Provision and installation of AC pavement
per Project Documents for the per ton(TN) Z s d C7 --
7 pTiCe of(VYRITTEN IN WORDS) 500 TN $
u euT A-ffrd, 'r �Y .
n ar ►£' TTS �f' �/ �'fi��� .�� �a�„�,�..
All other work in the Project Documents
(Volumes 1 through 3 inclusive, all addenda
thereto,excluding bid items 1-7)for the 1 LS $
8 lump sum(LS)price of(WRITTEN IN
WORDS) llere t.�a
Allowance of$100,000 for landscaping,
irrigation improvements, and other
additional work at the direction of the
9 District outside of bid items 1-8 for the lump 1 LS $100,000
sum(LS)price of(WRITTEN IN WORDS)
Oil e U n { f 4-�U l/.-G r el
BASE BID SCHEDULE"A'TOTAL BID IN FIGURES
i �1 OI7 �t++l +Q ri4a�I+PG� l`d�• ��✓1� — .
BASE BID SCHEDULE"A"TOTAL BID IN WORDS
By: Cbz-- _ 3/18/21
Authorized Sig re Date
Name: Greg Souder,Secretary
Print U
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule A
PART III
BID FORMS
SECTION 2 - ADDITIVE BID SCHEDULE"B"OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount in
both figures and words for each item listed below(see Part II, Instructions to Bidders). Failure to
comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Figures
I. -
Installation of the RV Dump Station for the
1 lump sum(LI)price of(WRITTEN IN 1 -LS $ Zd)0 d 1
WORDS) -6n KaQsewtl
0
ADDITIVE BID SCHEDULE"B°TOTAL BID IN FIGURES
-TW..a n 44, n u c o rn z1 Gr o e,
ADDITIVE BID SCHEDULE"B"TOTAL BID IN WORDS
By. 3/18/21
Authorized Signature Date
Name: Greg Souder,Secretary
Print Y i
Note: Bidder must initial ALL changes in Schedule of Bid. t
The basis for award will be Base Bid Schedule"A" I
DP 7375-Volume 1 -Page 29 i
Addendum No. 3—ATTACHMENT 1
(Page 1 of 2)
NTK Construction, Inc.
PART 111
BID FORMS
SECTION 2 — BASE BID SCHEDULE"A" OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount
in both figures and words for each item listed below(see Part II, Instructions to Bidders).
Failure to comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Figures
Mobilization/demobilization for the
lump-sum (LS) price of(WRITTEN IN
1 WORDS) 1 LS $ OU. 06o
�1do/XQrs
Sheeting, shoring, and bracing or
equivalent method conforming to applicable
2 safety orders for the lump-sum (LS) price of 1 LS $ D
(WRITTEN IN WORDS) r
"i-r". � !lex.,�--�. . • r./ . �d G�Ci-1"�
Construction schedule and final record
project drawings for the lump-sum (LS)
3 price of(minimum $20,000- maximum 1 LS $_ 2—moi 000
$40,000)(WRITTEN IN WORDS) J
Excavating, handling, and stockpiling soil
for the per cubic yard (CY) price of
4 (WRITTEN IN WORDS) 5,600 CY $ zc'O
iJ
Handling and disposal of Class I hazardous
soils for the per ton (TN) price of
5 (WITTEN IN WORDS) %u 2,500 TN $
Handling and disposal of Class II
hazardous soils for the per ton (TN) price of
6 (WRITTEN IN WOR13SI 1,000 TN $ I a��
Addendum No. 3—ATTACHMENT
(Page 2 of 2) 1
I
Write
Item Extended Price in
No. Description Quantity Unit Figures
Provision and installation of AC pavement
per Project Documents for the per ton (TN) p
7 price of(WRITTEN IN , ROS) 500 TN $ DSb
r �y
~ ) t ! I
All other work in the Project Documents
(Volumes 1 through 3 inclusive, all addenda
thereto, excluding bid items 1-7)for the
8 lump sum (LS) price of(WRITTEN IN 1 LS $ Jam]
WORDS) J i, J r �G
14 +r' ] 1,' - k
Allowance of$100,000 for landscaping,
irrigation improvements, and other
additional work at the direction of the
9 District outside of bid items 1-8 for the lump 1 LS $100,000
sum (LS) price of(WRITTEN IN WORDS)
moi• fr
BASE BID SCHEDULE"A"TOTAL BID IN FIGURES
��� ,f �--f� f�i� � �-. ��-�= f�r��-•off��c���� l�fJ��
e�"-A s
ASE BID SCHEDULE "A" TOTAL BID IN WORDS
By: 2-oz-1
Ruthorized Signature Date
Name: d ,�/ r
Print K
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule A
Addendum No. 3—ATTACHMENT 1
(Page 1 of 2)
Aztec Consultants, Inc.
PART 111
BID FORMS
SECTION 2 — BASE BID SCHEDULE"A" OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount
in both figures and words for each item listed below(see Part II, Instructions to Bidders).
Failure to comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Figures
Mobilization/demobilization for the
lump-sum(LS) price of(WRITTEN IN
1 WORDS) 1 LS $ 60
� 4�
Sheeting, shoring, and bracing or
equivalent method conforming to applicable
2 safety orders for the lump-sum (LS) price of 1 LS $ 90
(WRTTEN I WORDS) -.
Construction schedule and final record
project drawings for the lump-sum (LS)
3 price of(minimum $20,000- maximum 1 LS $ c7
'�3 $40,000)(W TTEN IN WORD$)
ffij. JL ��
1n
Excavating, handling, and stockpiling soil O i !OJ JV R pS 0 s"S
01A for the per cubic yard (CY) price of Z
4 (WRITTEN IN WOR Sy (J 5,600 CY $ Qv �1 U
uUD 6�-
Handling and disposal of Class I hazardousi tj. Al d it A Ard WP ► ,
soils for the per ton (TN) price of r
44 5 RITTEN 1 OR V'*`U ,7 2,500 TN $ ` 5' (10 u
Jo
�✓ 1 s
Handling and disposal of Class II �� y I IVACAOS /*1e
hazardous soils for the per ton (TN) price of
6 (W TTEN IN WORDS) 1,000 TN $
OAS�f 0
Addendum No. 3—ATTACHMENT 1
(Page 2 of 2)
Write
Item Extended Price in
No. Description Quantity Unit Fi ures
Provision and installation of AC pavement
per Project Documents for the per ton (TN) `
7 price of(WRITTEN IWWORDS) 500 TN $ 6
All other work in the Project Documents
(Volumes 1 through 3 inclusive, all addenda
thereto,excluding bid items 1-7)for the
8 lump sum (LS) pri5e_,c (WRITTEN IN 1 LS $
WORDS)
Allowance of$100,000 for landscaping,
irrigation improvements, and other
additional work at the direction of the
9 District outside of bid items 1-8 for the lump 1 LS $100,000•
sum(LS) price of(WRITTEN IN WORDS)
P
BASE'Bib 81CHEDOLE "A"TOTAL BID IN FIGURES
! Gvw CSS
BASE BID SCHEDULE "A"TOTAL BID IN WORDS
By: 3/11/2021
Authoriz d Signature Date
Name: E. Frank DuarteDuarte 7""
F—
Print
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule A
PART 111
BID FORMS
SECTION 2 — ADDITIVE BID SCHEDULE"B"OF BID
Lump-Sum and Unit Price Schedule of Prices for Construction of Contractor Staging
Improvements, in accordance with the Project Documents. The Bidder shall provide an amount in
both figures and words for each item listed below(see Part II, Instructions to Bidders). Failure to
comply with these requirements may be grounds for finding the bid nonresponsive.
Write
Item Extended Price in
No. Description Quantity Unit Fiaures
Installation of the RV Dump Station for the
1 lump sum(LS) price RITTEN IN LS $ ski (�ZfL7_
t WORDS)
ADDITIVE BID SCH DULE"B"TOTAL BI IN FIGURES
ADDITIVE BID SCHEDULE"B"TOTAL BID IN WORDS
By. 3/11/2021
Authorized Signature Date
Name: E. Frank Duarte T��
Print
Note: Bidder must initial ALL changes in Schedule of Bid.
The basis for award will be Base Bid Schedule "A"
DP 7375-Volume 1 -Page 29
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