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HomeMy WebLinkAbout03. Initiate formation and approve boundary of Cordell Drive West CAD 2021-1 Page 1 of 10 Item 3. Algi CENTRAL SAN BOARD OF DIRECTORS WE VS.101 M POSITION PAPER MEETING DATE: APRIL 15, 2021 SUBJECT: ADOPT (1) RESOLUTION OF INTENTION NO. 2021-017 TO INITIATE THE FORMATION OF THE CORDELL DRIVE WEST CONTRACTUAL ASSESSMENT DISTRICT (CAD) NO. 2021-1 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS ON CORDELL DRIVE IN DANVI LLE; AND (2) RESOLUTION NO. 2021-018 APPROVING THE BOUNDARY FOR THE PROPOSED CAD SUBMITTED BY: INITIATING DEPARTMENT: RUSSELL LEAVITT, ENGINEERING ENGINEERING AND TECHNICAL SERVICES- ASSISTANT I II PDS-RESOURCE RECOVERY REVIEWED BY: STEPHANIE GRONLUND, ASSOCIATE ENGINEER MELODY LABELLA, RESOURCE RECOVERY PROGRAM MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES Roger S. Bailey General Manager ISSUE Approval of a Resolution of Intention by the Board of Directors (Board) is required as the first step in the formation of a CAD. BACKGROUND Owners of properties along Cordell Drive in Danville have expressed an interest in forming a CAD in order to design and construct an approximately 516-foot extension of the public sewer system to serve their properties. The location and boundary of the proposed Cordell West CAD is shown on Attachment 1. The location of the previously approved and completed Cordell Drive CAD 2017-1 sewer project is also shown. April 15, 2021 Regular Board Meeting Agenda Packet- Page 29 of 185 Page 2 of 10 The CAD Formation Process The following Board actions are required to create a CAD: • First Board Meeting — The Board passes a Resolution of Intention to form the CAD and approves a CAD boundary map. Following the passage of the Resolution of Intention, the participating property owners work with their engineer to complete improvement plans and secure bids to construct the project. Central San staff prepares an Engineer's Report. Staff also prepares and mails notices and ballots to owners of all parcels which can connect to the project. Under State Law, the CAD is a voluntary agreement which is not subject to Proposition 218; Central San's policy and procedure is to follow the notification and balloting process described in Proposition 218 to the extent possible. • Second Board Meeting —A public hearing is held to receive input and comments. Following the public hearing, ballots are tabulated. If there is sufficient property owner support, the Board may approve the Engineer's Report, approve the assessments, and order the construction of the improvements. Following the order to construct the improvements, the participating property owners retain a contractor to construct the sewer improvements. Central San inspects the construction of the sewer improvements to confirm that the construction conforms to Central San's Standards and Specifications. • Third Board Meeting — The Board approves the final assessment amounts and the levy of the assessments. Key Features of the CAD Program The following are key features of the CAD program: 1. The CAD program creates voluntary assessment districts based on a contractual assessment process. Participating property owners sign a contract with Central San agreeing to pay back funds initially provided by Central San to cover the design and construction of the infrastructure. 2. The source of funds to cover the assessment district costs are ad valorem tax revenues which are deposited each year in Central San's Sewer Construction Fund. 3. Assessment district formation criteria includes the requirement of at least five properties directly tributary to a proposed CAD facility; a minimum of 60 percent of those properties having existing homes served by septic tank systems; no more than two dwellings per Participant Parcel; and persons owning multiple parcels may finance only one parcel through the CAD. This proposed CAD has 10 directly tributary properties, all homes are on septic and no property has more than two dwellings, and no persons own more than one parcel. The proposed CAD, therefore, complies with the terms set forth in the revised Board Policy No. BP 010 - Contractual Assessment Districts, approved at the February 1, 2018 Board meeting. 4. The obligation to pay assessments are recorded as a lien against the property. Participants are given the option to pay off their assessment within one month of the assessment being set or are allowed to amortize the debt through payments on their property tax bills. April 15, 2021 Regular Board Meeting Agenda Packet- Page 30 of 185 Page 3 of 10 5. The amortization period for paying back funds to Central San is 10 years with no interest penalty for early payoff. 6. The CAD offers financing for the property owners' share of the sewer main extension design and construction costs, including the portion of a private lateral sewer located in the street. Costs specifically excluded from CAD financing include the cost of installing the lateral sewer on a participant's property, abandoning an existing septic tank, and Central San's capacity fee and other fees. 7. CAD participants are responsible for the non-participants' share of the costs of the CAD facilities. Central San will establish reimbursement fees, which will be collected from non-participant parcels at the time of connection to the public sewer system. The reimbursement fees will be used to first reduce the outstanding assessments of the CAD participants, and any remaining reimbursement fees will be distributed to the CAD participants. Prior Actions Regarding Cordell Drive West CAD 2019-1 On July 25, 2019, the Central San Board initiated formation of Cordell Drive West CAD 2019-1. Due to changes in support by the project leadership in the neighborhood, the project went on hold until a new property owner stepped up and took charge. As a result, the properties to be within the CAD boundary changed and the Board CAD Policy's 18-month period for completing the project plan expired. To re-initiate a CAD for this portion of Cordell Drive and restart the plan submittal clock, a new boundary needs to be established and a replacement CAD needs to be initiated. CEQA Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on Central San's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the impact-limiting nature of Central San's construction specifications that would be required of the project. Approval of this project will establish the Board's independent finding that this project is exempt from CEQA. ALTERNATIVES/CONSIDERATIONS Reject or defer initiating formation of the CAD. These actions would halt or delay the CAD proceedings and are not recommended. FINANCIAL IMPACTS The CAD program is structured so that the design and construction costs are paid by the property owners. There are minor administrative costs for initiating the formation of a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually formed. The estimated total costs for this CAD are $175,000. A new District Project (DP)will be created upon approval of the Resolution of I ntention for this CAD. The new DP will be funded from the Capital Improvement Budget Program Contingency. As noted above, the project is still dependent on approval of the participating property owners as outlined in Board Policy No. 010 - Contractual Assessment District. Upon property owner approval, the engineer's estimate of proposed construction costs will be submitted to the Board for approval. April 15, 2021 Regular Board Meeting Agenda Packet- Page 31 of 185 Page 4 of 10 COMMITTEE RECOMMENDATION The Engineering and Operations Committee reviewed this matter at its meeting on March 30, 2021 and recommended approval. RECOMMENDED BOARD ACTION Authorize formation of a CAD consisting of nine properties on Cordell Drive West in Danville by: 1. Adopting a Resolution of Intention to initiate the formation of the Cordell Drive West CAD for the purpose of installing sewer improvements (Attachment 2); and 2. Adopting a resolution approving the boundary of the assessment district (Attachment 3). Strategic Plan Tie-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service, Strategy 2—Maintain a positive reputation ATTACHMENTS: 1. Proposed CAD Boundary Map 2. Proposed Resolution of Intention to Initiate CAD Formation 3. Proposed Resolution to Approve Boundary Map April 15, 2021 Regular Board Meeting Agenda Packet- Page 32 of 185 Page 5 of 10 Proposed Boundaries of Cordell Drive West Contractual Assessment District No. 2021 -1 Map Date:3/10/2021 Alamo d oyo. hyo• s 6Q Detail Area'a Danville ' 0 \ e )cc est to 3�0 3Nti 3 Roberts Ct— 3 o .o \ �4 — — \ eta. * Potential Participant / O Existing Sewer Structure Existing Sewer Main Potential CAD Sewer Main CAD Area Note: ,r 0 0 Map Displayed in North American Datum of 1983 Attachment Central San data as of March,2021. ,. Feet California State Plane,Zone III RIPS 0403,US Feet April 15, 2021 Regular Board Meeting Agenda Packet- Page 33 of 185 Page 6 of 10 ATTACHMENT 2 RESOLUTION NO. 2021-017 A RESOLUTION OF INTENTION BY THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO CREATE CORDELL DRIVE WEST CONTRACTUAL ASSESSMENT DISTRICT NO. 2021-1 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS, the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS, the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems due to failing septic systems; WHEREAS, it would be convenient and advantageous to establish a boundary around an area within which Central Contra Costa Sanitary District (Central San) and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement; and WHEREAS, on July 25, 2019, Board of Directors of Central San (Board) approved a similar resolution for a Cordell Drive West contractual assessment district (CAD), but the Board CAD Policy's 18-month period for completing the project plan has expired and the boundary of the 2019 version needed to be revised. THEREFORE, the Board resolves: 1. This Board intends to approve the following improvements under the authority of Chapter 29, Contractual Assessment Districts, of the Municipal Improvement Act of 1911, as amended, to wit: construction and installation of approximately 516 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Cordell Drive in Danville, California. 2. This Board finds that the parcels within the intended CAD are shown within the boundaries of the map entitled, "Proposed Boundaries of Cordell Drive West CAD No. 2020-1 ." 3. This Board intends to levy a special assessment upon participating parcels within the described CAD in accordance with the special benefit to be received by each parcel of land, respectively, from the improvements. The improvements proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and Central San now in use in the performance of a public function. April 15, 2021 Regular Board Meeting Agenda Packet- Page 34 of 185 Page 7 of 10 Central Contra Costa Sanitary District Resolution No. 2021-17 Page 2 of 3 4. Central San intends to provide loan financing for the improvements, subject to the availability of funds and any limitation on the commitment or expenditure of funds for the CAD Program as may be established from time to time by the Board. Loans shall be repaid by assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by Central San. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments may be placed on owners' tax bills in Fiscal Year 2021-22. 6. This Board appoints Stephanie Gronlund, Associate Engineer, as Engineer of Work for this project to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing is expected to be held on this matter before the Board on June 17, 2021 at Central San's Offices at 5019 Imhoff Place, Martinez, California. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment". This certainty is based on Central San's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and Central San's impact-limiting construction specifications that would be required of the project. PASSED AND ADOPTED this 15th day of April 2021, by the Board of Directors of Central San by the following votes: AYES: Members: NOES: Members: ABSENT: Members: Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California April 15, 2021 Regular Board Meeting Agenda Packet- Page 35 of 185 Page 8 of 10 Central Contra Costa Sanitary District Resolution No. 2021-17 Page 3 of 3 COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L.Alm, Esq. Counsel for the District April 15, 2021 Regular Board Meeting Agenda Packet- Page 36 of 185 Page 9 of 10 ATTACHMENT 3 RESOLUTION NO. 2021-018 RESOLUTION APPROVING BOUNDARY MAP CORDELL DRIVE WEST CONTRACTUAL ASSESSMENT DISTRICT NO. 2021-1 The Board of Directors (Board) of the Central Contra Costa Sanitary District (Central San) resolves: A map entitled "Proposed Boundaries of Cordell Drive West Contractual Assessment District (CAD) No. 2021-1" has been filed with the Secretary of the District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Cordell Drive West CAD No. 2021-1, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described CAD in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and Central San because it has been determined that no special benefit will be conferred on any such land within Central San. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 15th day of April 2021, the Board of Directors of Central San by the following vote: AYES : Members: NOES: Members ABSENT Members: Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California April 15, 2021 Regular Board Meeting Agenda Packet- Page 37 of 185 Page 10 of 10 Central Contra Costa Sanitary District Resolution No. 2021-018 Page 2of2 COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm, Esq. Counsel for the District April 15, 2021 Regular Board Meeting Agenda Packet- Page 38 of 185