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Home My WebLink About01.b. Approve minutes of meeting held 04-01-2021 Page 1 of 8 Item 1.b. CENTRALSAN SANITARYjdf A- hom CENTRAL CONTRA COSTA , . April 15, 2021 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT SUBJECT: APRIL 1, 2021 REGULAR BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 04-01-21 meeting April 15, 2021 Regular Board Meeting Agenda Packet- Page 12 of 185 Page 2 of 8 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: TAD J.PILECKI President REGULAR BOARD MEETING DAVID R. WILLIAMS Board Room President Pro Tem Thursday, April 1, 2021 BARBARA D.HOCKETT 1.30m. MARIAH N LAURITZEN p' MICHAEL R.MCGILL DRAFT Open Session — Board Room (Video recorded) NOTICE In accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members participated in this meeting via teleconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT(via videoconference): Members: Hockett, Lauritzen, McGill, Williams, Pilecki ABSENT: Members: None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. April 15, 2021 Regular Board Meeting Agenda Packet- Page 13 of 185 Page 3 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT April 1, 2021 Regular Board Meeting Minutes - Page 2 AWARDS AND PRESENTATIONS 1. Receive the 2020 Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute, Inc. This item was heard immediately following the Consent Calendar. Director of Finance and Administration Phil Leiber reviewed the presentation included in the agenda material. The Board Members congratulated the team on receiving the award. BOARD ACTION: Received the award. CONSENT CALENDAR The Consent Calendar was heard immediately following the Requests to Consider Matters Out of Order. 2. Approve the following: a. March 18, 2021 Regular Board meeting minutes 3. Approve expenditures incurred February 10, 2021 through March 11 , 2021 4. Receive January 2021 Budget-to-Actual Financial Overview 5. Receive the 2020 Annual Deferred Compensation Report encompassing Central San's 457(b) Deferred Compensation, 401(a) Money Purchase, and 401(h) Retirement Health Savings Plans BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 6. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic President Pilecki inquired about the number of employees who have been vaccinated. Human Resources and Organizational Development Manager Teji O'Malley stated that, based on a voluntary submittal of vaccination information, approximately 32 employees have been vaccinated to date. BOARD ACTION: Received the update. April 15, 2021 Regular Board Meeting Agenda Packet- Page 14 of 185 Page 4 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT April 1, 2021 Regular Board Meeting Minutes - Page 3 LEGISLATIVE MATTERS 7. Receive update on pending legislative matters and provide direction on priority legislation Communications and Intergovernmental Relations Manager Emily Barnett reviewed items on the Priority Legislative Tracking Sheet distributed prior to the meeting, explaining the reasons for the positions recommended by staff. As it pertains to State Bill (SB) 594 — Elections: Local Redistricting, Ms. Barnett advised that staff submitted two sets of amendments for inclusion at the April 12 hearing. One amendment set would provide relief only to Central San, the second amendment set provides umbrella relief to all special districts that fall under a special or enabling act requiring a date for redistricting. There was a lengthy discussion on Item #20 on the tracking sheet regarding Assembly Bill (AB) 602— Development Fees Nexus Studies. Ms. Barnett advised that SB 95, regarding COVID-19 supplemental paid sick leave, passed in record time of five days. She advised that the bill is retroactive January 1- September 30. Ms. O'Malley explained the new legislation and how it effects Central San employees. BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to take the staff-recommended positions on Items 19 and 20, as indicated on the Priority Legislative Tracking Sheet dated April 1, 2021. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 8. General Manager— Reports a. Receive biennial update on Emergency Management and Continuity of Operations programs Risk Management Administrator Shari Deutsch reviewed the presentation included in the agenda materials. BOARD ACTION: Received the update. b. Receive annual update on Strategic Risk Inventory / Enterprise Risk Management (ERM) Program Mr. Leiber and Ms. Deutsch reviewed the presentation included in the agenda materials. BOARD ACTION: Received the update. April 15, 2021 Regular Board Meeting Agenda Packet- Page 15 of 185 Page 5 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT April 1, 2021 Regular Board Meeting Minutes-Page 4 9. General Manager—Announcements a. Announcements —April 1, 2021 1) Central San Welcomes New Maintenance Crew Member I Marco Burciaga No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 10. Counsel for the District a. Report out on Board action taken during Closed Session at March 18, 2021 Regular Board meeting District Counsel Kent Alm stated during Closed Session on March 18, the Board took action on two items: 1) Authorized employees three days of leave from Covid 80 leave bank to be taken after receiving the COVID-19 vaccine if suffering a negative reaction; and 2) The Board made a decision regarding constructive receipt and directing staff to implement a program where tax requirements are met starting January 1, 2022. Mr. Alm provided an update on the California Case Supreme Court Case, Kaanaana vs. Barrett Business Service which dealt with prevailing wages. He stated that based on the case outcome, the cost for some contracts will likely increase due to new prevailing wage requirements and that it may have some negative financial impact on the District. Staff will work with legal counsel to determine a plan regarding District contracts. BOARD ACTION: Received the report. 11. Secretary of the District Ms. Young announced the following upcoming meetings: • Administration — Tuesday, April 6 at 9:00 a.m. • Special Engineering & Operations— Wednesday, April 7 at 11:30 a.m. • Special Board Meeting (Closed Session) — Thursday, April 8 at 2 p.m. • Real Estate, Environmental & Planning— Monday, April 12 at 9:00 a.m. • Special Board Meeting (Closed Session) — Tuesday, April 13 at 3 p.m. BOARD ACTION: Received the announcements. April 15, 2021 Regular Board Meeting Agenda Packet- Page 16 of 185 Page 6 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT April 1, 2021 Regular Board Meeting Minutes-Page 5 12. Board Members — Committee Minutes a. March 9, 2021 —Administration Committee — Chair Williams and President Pilecki b. March 23, 2021 — Engineering & Operations Committee — Chair Williams and Member Lauritzen C. March 23, 2021 — Finance Committee — Chair Pilecki and Member McGill • President Pilecki advised that an amendment has been made to Item 5.c. in the minutes regarding the Annual Deferred Compensation Report, with respect to Section 3 (Background). Minor word revisions will be incorporated to clarify his comment on the administrative procedures with respect to the new Deputy Plan Administrator, not the Plan Administrator, and correction to reflect the Deputy Plan Administrator is the Human Resources Department Manager. BOARD ACTION: Received the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett— No report. Member Lauritzen — No report. Member McGill • March 21-23, 2021 - 2021 WateReuse California Annual Conference (virtual, expenses) • March 22, 2021 - Board Liaison attendance at California Special Districts Association - Contra Costa Chapter (CCCSDA) Meeting (virtual, stipend) • March 25, 2021 - East Bay Leadership Series regarding challenges faced in the workplace (virtual, expenses) • March 25, 2021 - City of Lafayette, Tri-Cities Special Meeting (Lafayette City Council, Moraga Town Council, and Orinda City Council) (virtual, no cost) • April 1, 2021 - Industrial Association of Contra Costa County (IACCC) Forum (virtual, no cost) Member McGill also provided a written report covering his announcements and other meetings. Member Williams — No report. President Pilecki — No report. BOARD ACTION: Received the reports and announcements. April 15, 2021 Regular Board Meeting Agenda Packet- Page 17 of 185 Page 7 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT April 1, 2021 Regular Board Meeting Minutes-Page 6 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS 15. Continuation of immediate sewer replacement at EI Toyonal in Orinda Director of Engineering and Technical Services Jean-Marc Petit stated that staff expects the project to be completed by April 14. BOARD ACTION: Motion was made by Member McGill and seconded by Member Hockett to continue the emergency. Motion passed by unanimous roll call vote. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 16. RECESS TO CLOSED SESSION The Board recessed at 3:23 p.m. to reconvene in open session in the Board Room. Closed Session (Not video recorded) CLOSED SESSION 16. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group April 15, 2021 Regular Board Meeting Agenda Packet- Page 18 of 185 Page 8 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT April 1, 2021 Regular Board Meeting Minutes-Page 7 RECESS TO OPEN SESSION The Board recessed at 4:13 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No reportable action was taken. ADJOURNMENT The meeting was adjourned at 4:14 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California April 15, 2021 Regular Board Meeting Agenda Packet- Page 19 of 185