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Home My WebLink About00. BOARD AGENDA 04-15-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9AS53-A392 REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.WILLIAIv1S-President Pro Tem Thursday,April 15, 2021 BARBARA D.HOCKETT Board Room WRIAHN.LAURI7=N 1:30 PM MCHAEL R.NCGILL PHONE:(925) 228-9500 FAX(925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyoung(@centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. April 15, 2021 Regular Board Meeting Agenda Packet- Page 1 of 185 Open Session - Board Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Telephone: You may record your comments at (925) 229-7303 no later than one hour prior to the meeting. 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sod cnie centralsan.org and identify the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. March 25, 2021 Special Board meeting minutes b. April 1, 2021 Regular Board meeting minutes C. April 8, 2021 Special Board meeting minutes 2. Confirm publication of summaries of 1) amendment to Exhibit A of uncodified District Ordinance No. 309, and 2) codified District Ordinance No. 315 3. Adopt (1) Resolution of Intention No. 2021-017 to initiate the formation of the Cordell Drive West Contractual Assessment District (CAD) No. 2021-1 for the purpose of installing sewer improvements on Cordell Drive in Danville; and (2) Resolution No. 2021- 018 approving the boundaryfor the proposed CAD 4. Adopt Resolution No. 2021-019 authorizing execution of a real property agreement for the property located at 6 Green Valley Drive in Lafayette, and authorizing staff to record documents with the Contra Costa County Recorder April 15, 2021 Regular Board Meeting Agenda Packet- Page 2 of 185 5. Authorize the General Manager to execute a professional engineering services agreement with Carollo Engineers, Inc. in an amount not to exceed $900,000 for planning and pre- design services for the Ultraviolet (UV) Disinfection Replacement, District Project (DP) 100012 and UV Hydraulic Improvements, DP 100013 6. Adopt new Board Policy No. BP 043 - Buffer Property Management, effective immediately Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 7. Conduct a public hearing in accordance with Ordinance No. 304 to consider the financial condition of Central San with respect to the current need for the previously adopted Fiscal Year(FY) 2021-22 Sewer Service Charge (SSC) Rate of$660 for a single-family residence and FY 2021-22 rates for other user groups (10-minute staff presentation) Staff Recommendation: Conduct the public hearing and take no further action to allow the SSC rate of$660 for single-family residence and Fiscal Year 2021-22 rates for other user groups to be imposed. (Motion required if Board seeks to modify the previously adopted SSC Rates for Fiscal Year 2021-22.) 8. Conduct public hearing for annual review of Board Member compensation and benefits (No presentation is planned,staff will be available to answer questions) Staff Recommendation (Motion Required): Conduct the public hearing and take one or more of the following actions: 1. Leave Board Member compensation and benefits unchanged; or 2. If a change in meeting stipend is desired, adopt an ordinance amending Title 2,Administration, of District Code Section 2.04.030, "Compensation of Board Members;" and/or 3. Direct staff to amend other compensation and/or benefits. OTHER BOARD ACTION ITEMS 9. Find the apparent low bidder's bid to be non-responsive and reject protest by Carone & Company, I nc.; award a construction contract in the amount of$4,001,000 to McGuire & Hester, the lowest responsive and responsible bidder for the Contractor Staging Improvements, District Project 7375; and • Include award of an additive bid item in the amount of$9,300 for the Recreational Vehicle Receiving Station; • Find the project is exempt from the California Environmental Quality Act; • Authorize an agreement amendment with Woodard & Curran, Inc. in the amount of $50,000, increasing the cost ceiling to $367,000; and • Authorize a budget transfer of $800,000 (10-minute staff presentation) April 15, 2021 Regular Board Meeting Agenda Packet- Page 3 of 185 Staff Recommendation (Motion Required): Receive the information and take the following actions for the Contractor Staging Improvements, District Project 7375: 1. Find the apparent low bidder to be non-responsive; 2. Reject the bid protest from Carone & Company, Inc.; 3. Find the project is exempt from CEQA; and 4. Award the project as recommended. 10. Approve Maintenance Access (Manhole) Covers Beautification Proposal (5-minute staff presentation) Staff Recommendation (Motion Required): Receive the proposal and take one of the following actions: 1. Approve staff recommendation and move forward immediately; 2. Approve the staff recommendation, but delay implementation post COVID-19 pandemic; or 3. Remain status quo with the current maintenance access cover. 11. Adopt revisions to Board Policy BP 020 - Minutes Style and Video Recording of Board Meetings (No presentation planned. Staff available for questions.) Staff Recommendation (Motion Required): Adopt revisions to Board Policy BP 020-Minutes Style and Video Recording of Board and Standing Committee Meetings. 12. Adopt new Board Policy BP 046 — Regulatory Accounting (No presentation is planned,staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt Board Policy BP 046 - Regulatory Accounting. COVID-19 PANDEMIC RESPONSE 13. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the update. LEGISLATIVE MATTERS 14. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. April 15, 2021 Regular Board Meeting Agenda Packet- Page 4 of 185 REPORTS AND ANNOUNCEMENTS 15. General Manager- Reports a. Receive informational list of pending Board and Standing Committee future agenda items (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the list. 16. General Manager-Announcements a. Announcements -April 15, 2021 Staff Recommendation: Receive the announcements. 17. Counsel for the District a. Report out on Board action taken during Closed Session at April 1, 2021 Regular Board Meeting, April 8 and April 13, 2021 Special Board meetings Staff Recommendation: Receive the report. 18. Secretary of the District 19. Board Members - Committee Minutes a. March 30, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen b. April 6, 2021 -Administration Committee - Chair Williams and President Pilecki C. April 7, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen Staff Recommendation: Receive the Committee minutes. 20. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • April 8, 2021 - Presentation to Danville Realtors' Marketing Association (no stipend) Member Lauritzen Member McGill • April 1, 2021 - Contra Costa Mayors' Conference (virtual, no cost) • April 7, 2021 - CCSDA Anniversary Event Ad Hoc Committee Meeting (virtual, stipend) • April 8, 2021 - East Bay Leadership Council Capitol Series regarding top legislative priorities for 2021 (virtual, no cost) • April 9, 2021 - Board Liaison event: Lafayette Chamber, "Coffee" with City of Lafayette Mayor(virtual, no cost) April 15, 2021 Regular Board Meeting Agenda Packet- Page 5 of 185 Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS 22. Continuation of immediate sewer replacement at EI Toyonal in Orinda (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Receive the update and continue the emergency. REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 23. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT April 15, 2021 Regular Board Meeting Agenda Packet- Page 6 of 185