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Home My WebLink About5.c. Review Timelines (Gantt Charts) for activities related to upcoming labor negotiations Page 1 of 4 Item 5.c. CENTRAL SAN April 6, 2021 TO: ADMINISTRATION COMMITTEE FROM: TEJI O'MALLEY, HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT MANAGER REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: REVIEW TIMELINES (GANTT CHARTS) FORACTIVITIES RELATED TO UPCOMING LABOR NEGOTIATIONS WITH THE MANAGEMENT GROUP, MANAGEMENT SUPPORT/CONFIDENTIAL GROUP, AND PUBLIC EMPLOYEES UNION, LOCAL #1 The District's agreements with three recognized bargaining units, Management Group, Management Support/Confidential Group (MS/CG), and Public Employees Union, Local #1 (Local One), will be expiring and negotiations will commence in 2021 for successor Memoranda of Understanding (MOUs). The Management Group's current MOU expires on December 17, 2021, and Local One and MS/CG MOUs are set to expire on April 17, 2022. Pursuant to Government Code 3500-3511 and Central San's Employer-Employee Relations Ordinance (Chapter 4.24 of the District Code), the District is required to negotiate all matters related to wages, hours, and other terms and conditions of employment. The District will need to meet with bargaining unit representatives to negotiate the above terms as well as any other provisions of the MOU. Attached are Gantt charts reflecting the current status of activities related to the upcoming labor negotiations. The first chart (Attachment 1) relates to the negotiations with the Management Group, and the second chart (Attachment 2) relates to the negotiations with MS/CG and Local One. These charts will continue to be updated as negotiations approach and progress, and will be presented to the Committee each meeting as a standing item until the Board's adoption of the successor MOUs. Below is a three-month look ahead at upcoming Board tasks and decisions. Unless noted, the Board action pertains to both sets of negotiations with the Management Group and with Local One and MS/CG. All dates take place in 2021 unless specified. • January 4 to June 4 (Management Group)/January 4 to July 30 (Local One and MS/CG) - Discuss and vet goals for negotiations in closed sessions (General Manager, Administration Committee, and Board) • April 5 to June 4 (Management Group)/ May 31 to July 30 (Local One and MS/CG) - Draft and vet District proposals for negotiations • April 8 - Interview and select a negotiator. Select which District representatives will serve on District Bargaining Team. April 6, 2021 Regular ADM IN Committee Meeting Agenda Packet- Page 75 of 80 Page 2 of 4 • April 15 - Receive training on roles and responsibilities during negotiations • May 6 - Conduct a closed session meeting with District negotiator to recap previous round of negotiations in 2017 • May 10 to June 4 (Management Group)- Send opener letters and schedule negotiation sessions (for Local One and MS/CG, this task does not begin in the next three months; it is scheduled for July 5 to July 30) • May 20 - Board is presented the prioritized list of work rules as vetted by Management team • June 7 to December 1 (Management Group) - Negotiations commence (for Local One and MS/CG, this task does not begin in the next three months; it is scheduled for August 2, 2021 to April 6, 2022) Strategic Plan Tie-In GOAL FOUR: Workforce Development Strategy 2—Foster relationships across all levels of Central San ATTACHMENTS: 1. Timeline for Labor Negotiations with Management Group 2. Timeline for Labor Negotiations with Local One and MS/CG April 6, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 76 of 80 i April 6, 2021 Regular ADM IN Committee Meeting Agenda Packet- Page 77 of 80 Local One and MSCG-Labor Negotiations 2021 Gantt Chart ATTACHMENT 2 ID Task Name Duration Start Finish n J n J n M J n J n l n n Jul 1 1 ul A o 1 n an J n J n 1 Board conducts a closed session meeting to recap 11 day Thu 1/7/21 Thu 1/7/21 1 100% previous round of negotiations in 2017 2 Schedule one-on-one meetings between the Board 16 days Fri 1/8/21 Fri 1/29/21 100% Members and the bargaining unit representatives '.. 3 Determine if negotiator is internal or external 1 day Thu 2/4/21 Thu 2/4/21 100% 4 If external,issue Request for Proposal(RFP)for a 19 days Fri 2/5/21 Wed 3/3/21 100% negotiator '.. 5 Board interviews and selects a negotiator 36 days Thu 2/18/21 Thu 4/8/21 30% 6 Conduct Total Compensation Survey 64 days Mon 1/4/21 Thu 4/1/21 7 Procure Classification and Compensation(C&C) 6 days Mon 1/4/21 Mon 1/11/21 consultant '.. 8 Conduct closed session with Board and C&C 1 day Thu 1/21/21 Thu 1/21/21 100% consultantto establish scope and methodology '.. related to total compensation survey which includes determining the comparable labor market, '.. elements of compensation,and job classifications to be surveyed '.. 9 Present draft benchmarks of total compensation 9 days Fri 1/22/21 Wed 2/3/21 1GO% survey to bargaining units for discussion and review '.. 10 Present bargaining unit comments related to draft 1 day Thu 2/4/21 Thu 2/4/21 IGO% benchmarks to Board 11 Finalize draft benchmarks and present to 1 day Fri 2/5/21 Fri 2/5/21 100% bargaining units '.. 12 Consultant completes draft total compensation 24 days Mon 2/8/21 Thu 3/11/21 0% study 13 Present draft total compensation study to Board 1 day Thu 3/18/21 Thu 3/18/21 1 % '.. and discuss 14 Present total compensation studyto bargaining 10 days Fri 3/19/21 Thu 4/1/21 100% units and discuss 15 Board conducts a closed session meeting with District 46 days Thu 3/4/21 Thu 5/6/21 0% negotiator to recap previous round of negotiations in '.. 2017 16 Conduct internal survey of all District Departments to 20 days Mon 1/25/21 Fri 2/19/21 100% identify work rules that need to be addressed in negotiations 17 Discuss and vet goals for negotiations in closed 150 days Mon 1/4/21 Fri 7/30/21 �50% sessions(General Manager,Administration Committee,and Board) 18 Conduct studies,research and analysis related to 150 days Mon 1/4/21 Fri 7/30/21 50% '.. District proposals and anticipated union proposals '.. 19 Procure consultant(neutral third party)to conduct 15 days Mon 2/15/21 Fri 3/5/21 training of Board on roles and responsibilities during bargaining '.. 20 Train Board on roles and responsibilities during 1 day Thu 4/15/21 Thu 4/15/21 0% '.. negotiations '.. 21 Management/Executive Team meets to discuss and 15 days Mon 2/22/21 Fri 3/12/21 '.. prioritize work rules that need to be addressed in negotiations '.. 22 Select which District representatives will serve on 11 days Thu 3/18/21 Thu 4/1/21 1 0% '.. District Bargaining Team 23 Present prioritized list of work rules to Board as 36 days Thu 4/1/21 Thu 5/20/21 0% vetted by Management team 24 Draft and vet District proposals for negotiations 45 days Mon 5/31/21 Fri 7/30/21 25 Send opener letters and schedule negotiation 20 days Mon 7/5/21 Fri 7/30/21 0% sessions 26 Negotiations commence 178 days Mon 8/2/21 Wed 4/6/22 o% 27 Ratify and approve Memoranda of Understanding 1day Thu 4/7/22 Thu 4/7/22 0% (MOUS) '.. Original Timeline Staff Adivity Board Activity 1111110- Page l April 6, 2021 Regular ADM IN Committee Meeting Agenda Packet- Page 78 of 80