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Home My WebLink About00. BOARD AGENDA 4-01-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAMS-President Pro Tem Thursday,April 1, 2021 BARBARA D.HOCKETT Board Room WRIAHN.LAURITZEN 1:30 PM MCHAEL R.IVCGILL PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. April 1, 2021 Regular Board Meeting Agenda Packet- Page 1 of 153 Open Session - Board Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Telephone: You may record your comments at (925)229-7303 no later than one hour prior to the meeting. 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sodfc_Dcentralsan.org and identify the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925)229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Receive the 2020 Achievement of Excellence in Procurement (AEP)Award from the National Procurement Institute, Inc. (5-minute staff presentation) Staff Recommendation: Purchasing and Materials Services Manager Stephanie King will present the award to the Board. CONSENT CALENDAR 2. Approve the following: a. March 18, 2021 Board meeting minutes 3. Approve expenditures incurred February 10, 2021 through March 11, 2021 4. Receive January 2021 Budget-to-Actual Financial Overview April 1, 2021 Regular Board Meeting Agenda Packet- Page 2 of 153 5. Receive the 2020 Annual Deferred Compensation Report encompassing Central San's 457(b) Deferred Compensation, 401(a) Money Purchase, and 401(h) Retirement Health Savings Plans Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. COVID-19 PANDEMIC RESPONSE 6. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the update. LEGISLATIVE MATTERS 7. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 8. General Manager- Reports a. Receive biennial update on Emergency Management and Continuity of Operations programs (20-minute staff presentation) Staff Recommendation: Receive the update. b. Receive annual update on Strategic Risk Inventory/ Enterprise Risk Management (ERM) Program (15-minute staff presentation) Staff Recommendation: Receive the update. 9. General Manager-Announcements a. Announcements -April 1, 2021 Staff Recommendation: Receive the announcements. 10. Counsel for the District a. Report out on Board action taken during Closed Session at March 18, 2021 Regular Board meeting Staff Recommendation: Receive the report. 11. Secretary of the District April 1, 2021 Regular Board Meeting Agenda Packet- Page 3 of 153 12. Board Members - Committee Minutes a. March 16, 2021 -Administration Committee - Chair Williams and President Pilecki b. March 23, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen C. March 23, 2021 - Finance Committee - Chair Pilecki and Member McGill Staff Recommendation: Receive the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett Member Lauritzen Member McGill • March 21-23, 2021 - 2021 WateReuse California Annual Conference (virtual, expenses) • March 22, 2021 - Board Liaison attendance at California Special Districts Association - Contra Costa Chapter (CCCSDA) Meeting (virtual, stipend) • March 25, 2021 - East Bay Leadership Series regarding challenges faced in the workplace (virtual, expenses) • March 25, 2021 - City of Lafayette, Tri-Cities Special Meeting (Lafayette City Council, Moraga Town Council, and Orinda City Council) (virtual, no cost) • April 1, 2021 - Industrial Association of Contra Costa County (IACCC) Forum (virtual, no cost) Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS 15. Continuation of immediate sewer replacement at EI Toyonal in Orinda (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Receive the update and continue the emergency. REQUESTS FOR FUTURE AGENDA ITEMS April 1, 2021 Regular Board Meeting Agenda Packet- Page 4 of 153 ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session Closed Session (Not video recorded) CLOSED SESSION 16. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L.Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees'Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT April 1, 2021 Regular Board Meeting Agenda Packet- Page 5 of 153