HomeMy WebLinkAbout05.c. Review draft Position Paper to receive the 2020 Annual Deferred Compensation Report encompassing Central San's 457(B) Deferred Compensation, 401(A) Money Purchase, and 401(H) Retirement Health Savings Plans Page 1 of 57
Item 5.c.
BOARD OF DIRECTORS
20L POSITION PAPER
MEETING DATE: MARCH 23, 2021
SUBJECT: REVIEW DRAFT POSITION PAPER TO RECEIVE THE 2020 ANNUAL
DEFERRED COMPENSATION REPORT ENCOMPASSING CENTRAL
SAN'S 457(B) DEFERRED COMPENSATION, 401(A) MONEY PURCHASE,
AND 401(H) RETIREMENT HEALTH SAVINGS PLANS
SUBMITTED BY: INITIATING DEPARTMENT:
KEVIN MIZUNO, FINANCE MANAGER ADMINISTRATION-FINANCE
REVIEWED BY: PHILIP R. LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
KENTON L.ALM, COUNSEL FOR THE DISTRICT
ROGER S. BAILEY, GENERAL MANAGER
ISSUE
The Deferred Compensation Plan Advisory Committee respectfully submits its 2020 Annual Report.
BACKGROUND
Deferred Compensation Advisory Committee
The Board of Directors approved the establishment of the Deferred Compensation Plan
Advisory Committee (Advisory Committee) in January 1982. The scope of activities of the Advisory
Committee, last amended by the Board in 2012, includes:
• Establishing internal administrative procedures
• Educating participants regarding the Plan
• Fiduciary Oversight of the Plan
• Review and approve emergency withdrawal requests
• Reviewing investment performance of the Plan
• Submission of an Annual Report to the Board of Directors and Plan participants
The Advisory Committee is currently comprised of seven (7) members, summarized on the attached
roster(Attachment 1). As adopted by the Board, the Advisory Committee is designed to be representative
of plan participants and be comprised of non-management employees across the various employee
negotiating groups and organizational departments. The two non-management employee negotiating
groups that are represented are the Management Support/Confidential Group (MSCG) and the
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 113 of 176
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Employees' Association Public Employees Union, Local One (Local 1). The Finance Manager serves as
the Advisory Committee Chair and Plan Administrator facilitating meetings of the Advisory Committee and
serving as Central San's primary contact with the Third Party Administrator(TPA), currently I CMA-RC.
The Advisory Committee met most recently on February 3, 2021 to discuss the annual performance of the
plan as well as conduct their regular quarterly review(i.e. review of participant educational/outreach efforts,
discuss forthcoming provisions or regulations impacting the plan with the TPA, Committee membership,
etc.). One of the more significant topics discussed by the Advisory Committee at the February 3rd
meeting was regarding the review and amendment of the existing Administrative Procedures document
which is discussed in more detail later. Minutes from this meeting are included in Attachment 2.
Annual Report for Calendar Year 2020
The Annual Report (Attachment 3) shows the current value of assets, segmented between the 457(b),
401(a) and 401(h) Retirement Health Savings (RHS) plans with further detail for employee, beneficiary,
and temporary accounts. The report also shows the distribution of assets by investment type for each
sub-plan, a trend analysis line chart showing the changes in total market value over the previous five years,
and the mix of assets between seven investment type categories in that same five-year period.
The I CMA-RC program that Central San offers provides participants a wide variety of investment
alternatives across various asset classes, with the selection of the asset mix being the choice of individual
participants. I n the aggregate, Central San participants continue to have a relatively large share of assets
in the Stable Value/Cash Management plan when compared to the total distribution of ICMA-RC 457(b)
Client assets at 21.59% of Plan assets. Per discussion with I CMA-RC, Central San's participant profile
(still a generally somewhat older workforce, and with a core defined benefit pension program)typically
explains the more conservative allocation. ICMA-RC representatives also highlighted that Central San
Plan participants continue to invest more heavily in U.S. Stocks (38.18%) rather than the Balanced/Asset
Allocation option (17.15%). This trend even holds true in the younger age group categories which is
generally reversed when compared to other ICMA-RC retirement plan clients.
In conjunction with its transition to the CalPERS Health Benefits Program effective in FY 19-20 (July 1,
2019), Central San implemented a Health Reimbursement Arrangement (HRA), maintained in the I CMA-
RC RHS plan account, for Tier I I I employees of Local 1 and MSCG, excluding the Management Group
and unrepresented employees. The District contributes 1.5% of base salary for each eligible employee to
be used for for eligible I RS qualified medical expenses post District employment. Accordingly, Central
San entered into an agreement with I CMA-RC to open and administer an HRA. The RHS plan's assets
reported a total market value of $437,791 as of December 31, 2020. During 2020 there were total
employer contributions of$255,666 and investment gains (net of fees) of $56,898, representing total year-
to-date growth of approximately 14.93°/x.
Education & Outreach to Plan Participants
At the onset of 2020, Central San coordinated with I CMA-RC to rollout a financial wellness seminar
program to educate employees on important and trending retirement topics. Eight seminars, facilitated by
ICMA-RC, were planned to be held throughout the year in the Plant Operations Building Multi-Purpose
Room (MPR)for employees to attend. Unfortunately, with new challenges posed by the COVI D-19
pandemic, it was not possible to conduct these seminars on site. However, throughout the year Central
San continued to offer monthly recurring "virtual" face-to-face meetings with an ICMA-RC Retirement
Planning Specialist. These one-on-one meetings allow employees the opportunity to learn about I CMA-
RC online tools, discuss retirement planning strategies and investment options, and make investment
strategy and allocation changes. These meetings continue to be popular with Central San employees with
115 virtual one-on-one participant meetings with a Plan Specialist, 15 virtual consultations with a Certified
Financial Planner, and 50 webinar attendees during 2020.
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Despite some setbacks encountered during 2020, one significant improvement over recent years was that
the Advisory Committee was able meet to on a quarterly basis, and has developed a schedule to meet
quarterly indefinitely. At its most recent meeting, the Advisory Committee also reviewed updated Plan
summary information be posted on the District's intranet in hopes of increasing employee awareness of
the Plan and empowering them to enroll and manage their account using online tools offered by I CMA-
RC.
Administrative Services Agreement
I n March 2020 the District extended its administrative agreement with I CMA-RC through December 31,
2021 to continue providing record keeping and education services for the District's 457(b) Deferred
Compensation Plan and 401(a) Money Purchase Plan. The agreement specified compensation to I CMA-
RC of 0.0525% annually, reduced from 0.14% as specified in the prior agreement dated 2014. Any
revenue received from funds above the 0.0525% is returned to the District into an Administrative
Allowance Account to be used for allowable costs and activities.
Administrative Procedures and Board Policy Documents
During 2020, one of the goals undertaken by District staff and the Advisory Committee was to review and
revise existing administrative procedures to more accurately reflect Central San's current organizational
structure and to solidify the scope of Advisory Committee member responsibilities. During this review
process, staff identified that the Advisory Committee's administrative procedures were last reviewed in
2012. At that time, this document was presented to and approved by the Board, which is no longer
required for internal administrative procedures documents. As a result of turnover of several core staff
members involved in the administration of the Deferred Compensation Plan since then, this document
required significant revisions to bring it up to date. After reviewing the document with and receiving
feedback from the Advisory Committee at its quarterly meetings during 2020, the final draft of the
Administrative Procedures document was reviewed and approved by the Advisory Committee at
its February 3, 2021 meeting. To better understand the nature and reasoning for changes, a summary of
key differences between the old and new Deferred Compensation Administrative Procedures document
has been included (Attachment 4). This document is being presented to the Finance Committee given its
historical involvement in the Deferred Compensation Plan and as its predecessor document was
approved by the Board in 2012. Following the implementation of any feedback from the Finance
Committee, the Administrative Procedures document will be presented to the General Manager to be
executed and enacted. Prospectively, this document will be reviewed at least every two years and
updated internally, which is the normal practice for Central San's Administrative Procedures.
The District generally develops an overarching Board Policy for each Administrative Procedures
document. While the goal of Board Policies is to summarize the significant policy-level matters which
must be approved by the governing body, Administrative Procedures outline more granular process details
and are maintained by the General Manager. Accordingly, since no such document currently exists in the
usual form, staff has developed a draft Board Policy to steer the policy objectives of the Deferred
Compensation Plan and its Advisory Committee as an umbrella and authoritative source document for the
newly revised Administrative Procedures document. Prior to presentation to the Board, the Deferred
Compensation Plan Board Policy will be presented to the Administration Committee for review.
By implementing these new Board Policy and Administrative Procedures documents, the Deferred
Compensation Plan will become more formalized in accordance with current District standards.
Furthermore, staff is confident these documents will provide improved guidance and transparency to all
stakeholders, including: staff involved in administration of the Plan, the TPA, the Advisory Committee
members, as well as current and prospective Plan participants.
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 115 of 176
Page 4 of 57
ALT ERNAT IVES/CONSIDERAT IONS
None.
FINANCIAL IMPACTS
The Board's acceptance of the Annual Report for 2020 does not have any direct fiscal impacts to Central
San.
COMMITTEE RECOMMENDATION
The Finance Committee reviewed the 2020 Deferred Compensation Plan Annual Report at its March 23,
2021 meeting and recommended . The Finance Committee also reviewed the proposed
Deferred Compensation Administrative Procedures and shared feedback with staff. The Administrative
Procedures document is not being brought forth to the Board for approval and is therefore not being
recommended for Board approval by the Finance Committee at this time.A separate and more high-level
Deferred Compensation Board Policy will be presented for review by the Administration Committee to be
recommended to the Board for approval at a later date.
RECOMMENDED BOARD ACTION
Receive the Annual Report of the Deferred Compensation Plan Advisory Committee for 2020 and
provide any comments to staff.
Strategic Plan Tie-In
GOAL THREE:Fiscal Responsibility
Strategy 1—Maintain financial stability and sustainability, Strategy 2—Ensure integrity and transparency in financial
management
GOAL FOUR: Workforce Development
Strategy 2—Foster relationships across all levels of Central San
ATTACHMENTS:
1. Current Advisory Committee Members
2. Deferred Compensation Advisory Committee Meeting Minutes 02.03.21
3.Annual Report Calendar Year 2020
4. Summary of Changes to Administrative Procedures
5. Draft Deferred Compensation Administrative Procedures
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 116 of 176
Central Contra Costa Sanitary District
Deferred Compensation Plan Committee Membership
As of February 3,2021
Department Bargaining Group Term
# Name Title at Central San Committee Title Represented Represented Expiration
Engineering&
1 Harvey, Brent Chemist II Committee Member Technical Services MSCG 12/31/22
2 Lyon,Amal Accountant Committee Member Administration Loca11 12/31/23
3 Mercer,Justin Instrument Technician Committee Member Operations Local 1 12/31/23
4 Mizuno,Kevin Finance Manager Committee Chair n/a n/a
Engineering&
5 Olympia,James Environmental Compliance Inspector II Committee Member Technical Services Loca11 12/31/22
6 Thomas, Christopher Finance Administrator Committee Member Administration MSCG 12/31/21
7 Whitman,Joshua Maintenance Crew Leader Committee Member Operations Local 1 12/31/21
* Finance Manager is permanent position,serving as Committee Chair.
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 117 of 176
Page 6 of 57
DEFFERED COMPENSATION COMMITTEE
2020 CALENDAR YEAR AND Q4 RESULTS
MEETING MINUTES
Meeting Date: Wednesday, February 3, 2021
Meeting Location: Microsoft Teams
Recorder: Velisa Parks, Sr. Administrative Assistant
Name of Attendee Title Name of Attendee Title
Kevin Mizuno Finance Manager Philip Leiber Director of Finance and
Administration
Teji O'Malley Human Resources Manager Justin Mercer Instrument Technician
James Olympia Environmental Compliance Kim Hammond ICMA-RC
Inspector 11
Erika Armstrong ICMA-RC Chas Mansfield ICMA-RC
Brent Harvey Chemist 11 Ama Lyon Accountant
Christopher Thomas Finance Administrator
Not in attendance: Joshua Whitman
CALL TO ORDER
10:00 a.m.
AGENDA
• Reviewing and approval of minutes from November 4, 2020 meeting
o Member Mercer motioned for approval, seconded by Member Harvey All Members
present then voted affirmatively to approve the Minutes with no nays or abstentions.
• Revised administrative procedures and accompanying Board policy for GM and
Board approval
o Mr. Mizuno reviewed the updated Deferred Compensation Plan Administrative
Procedures with the committee. Mr. Mizuno's updated document includes revisions
provided by Ms. Armstrong. The last Administrative Procedures were approved by the
Board in 2012 and the committee is bound by those procedures until they are revised.
o Significant provisions in the document covered by Mr. Mizuno included: Members
continuing to be appointed by their departmental directors; three-year terms, with a
maximum to consecutive terms; frequency of normal Committee meetings being
quarterly; Members being required to file form 700s; designating the HR Manager as
Deputy Plan Administrator; the elimination of minimum employee contributions; a
requirement to review the internal Administrative Procedures at least every two years;
etc. Mr. Mizuno stated that once approved by the Advisory Committee, the next step
would be to bring the Administrative Procedures document to the Finance Committee
for feedback prior to delivering to the General Manager for approval. The Committee
was also presented with a more condensed higher level deferred compensation Board
Policy document to govern the newly proposed Administrative Procedures document.
The Board Policy focused on the scope of the Advisory Committee and the Board's
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 118 of 176
Page 7 of 57
involvement in the deferred compensation plan in general, and would need to be
presented to and approved by the Board at a future date.
o Member Mercer motioned for approval, seconded by Member Thomas. All Members
present then voted affirmatively to approve the administrative procedures document
with no nays or abstentions.
• Plan Performance — Calendar Year 2020
o Mr. Mansfield shared Central San's plan performance for Q4 2020. The review
included Economic and Capital Markets Overview, Vantagepoint View, and Plan
Investment Lineup Review.
o Economic and Capital Markets overview - US Real GDP for Q3 was strong compared to
the first two quarters of 2020. Q4 expects to be strong in the US but is from a lower
base number. Growth is expected because of the availability of a vaccine, and the
amount of stimulus coming from central banks and world governments. Topics also
covered, unemployment, inflation measures, and treasury yield.
o Capital Markets overview— During Q4 2020, small cap stocks returned nearly 32%,
emerging market stocks returned nearly 20%, and international developed market
stocks returned nearly 17% which is a reversal in trends in the equity market. Real
estate continued to struggle, with over the course of the year suffered losses.
o Vantagepoint View— For the next year, equities should outperform bonds. Neutral
positioning to large-cap versus small-cap equities and to US over international equities.
Neutral positioning for growth and value equities, US interest rates, and credit markets.
o Plan Investment Lineup overview— Plan allocations as of December 31, 2020, PLUS is
21%, Asset Allocation is 13% and Individual Strategies is 65%. Performance of the
funds is strong overall.
o Mr. Mansfield also shared that ICMA-RC will be launching a Quarterly Market Monitor.
There will be a "deeper dive" on the focus funds.
• Loans and emergency withdrawal requests
o Mr. Mizuno reported to the Committee that there were no emergency withdrawal
requests in the last quarter to review. As of December 31, 2020, the 457 Plan had 43
active outstanding loans totaling $511,000 seven of those loans are delinquent totaling
approximately $82,000. This was informational only, with no items requiring action by
the Committee.
• Participant education efforts
o Ms. Armstrong and Ms. Hammond provided an overview of plan education efforts over
the pat year. 2020 was a challenge for everyone, but ICMA-RC was able to pivot
quickly. Ms. Hammond has been able to meet with participants via Microsoft Teams
and Zoom. Plan participation at Central San is high in both the 401 and 457 plans,
about 83%. There was a small amount of new hires in 2020, but all new hires are
participating in the 457 and 401 plans. For the Plan savings, there was a 3% increase.
There was a 20% increase in participants account log ins, with 33% of those being
mobile long ins. Plan retention saw a 75% decrease.
• Legislative update
o Ms. Armstrong discussed some of the legislative plan updates. She spoke of the
SECURE 2.0 Act and the Retirement Security and Savings Act (RSSA). Common
provision between SECURE 2.0 and RSSA are increased starting age from 72 to 75,
eliminates the "first day of the month" requirement, and increases catch-up contribution
limit to age 60.
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 119 of 176
Page 8 of 57
• Committee membership changes
o Mr. Mizuno advised that there are no changes.
• Annual plan report
o Mr. Mizuno advised the committee of upcoming annual report to the Board. A copy of
the annual report was included in the agenda packet. The annual report included a
discussion of 2020 plan performance, education and outreach efforts as well as the
intent to present the approved administrative procedures document to the Finance
Committee for feedback.
• Parking Lot/ New Business
o Items to be covered next meeting:
o Fiduciary training
o Discussion on fees
o In-depth investment performance review— possible Q1 meeting
• Next Meeting: May 5, 2021
ADJOURN
11:54 a.m.
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 120 of 176
CCCSD Deferred Comp Summary of Asset Distribution
BY PLAN AND INVESTMENT TYPE
Investment Type CALENDAR YEAR ENDED DECEMBER 31,2020
ICMA 457 ICMA 457 Beneficiaries ICMA 457 PTS ICMA 401(a) ICMA 401(a)Beneficiaries ICMA RHS Plan TOTAL %
Stable Value/Cash Management $ 19,710,509 382,300 12,832,765 47,525 5,694 $ 32,978,793 21.59%
Bonds 5,039,059 3,331,005 5,975 $ 8,376,040 5.48%
Guaranteed Lifetime Income 4,456,087 1,269,607 $ 5,725,695 3.75%
Balanced/Asset Allocation 12,329,578 13,590 13,499,843 360,407 $ 26,203,418 17.15%
U.S.Stock 32,249,385 944,395 24,794,283 287,379 61,808 $ 58,337,250 38.18%
International/Global Stock 4,008,654 3,936,102 3,906 $ 7,948,662 5.20%
Specialty 11,176,495 2,041,143 $ 13,217,638 8.65%
Total Assets $ 88,969,768 $ 957,985 $ 382,300 $ 61,704,748 $ 334,905 $ 437,791 $ 152,787,496 100.00%
%By Plan 58.23% 0.63% 0.25% 40.39% 0.22% 0.29% 100.00%
Summary Distribution by Investment Type
Specia
8.65% Stable Value/Cash Management
21.59%
International/Global Stock
5.20%
Bonds
5.48%
U.S.Stock Guaranteed Lifetime Income
38.18% 3.75%
Balanced/Asset Allocation
17.15%
*As of December 31,2020 the 457 plan had 43 active outstanding loans totalling$510,971,and 7 default in the amount of$82,286. See pages 7-10 of 457 section.
N:\Accounting\GMTEMP1\DEFERRED COMP\2020\2020 Annual Report
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Page 10 of 57
Central San
Deferred Comp Summary Trend Analysis
Total Market Value of Assets:
Central San's ICMA 457 and 401(a) Plans as of
12/31/XXXX
$180,000,000
$
$160,000,000 152,787,496
$140,000,000 $115,929,599 �$126�,296,802��
$120,000,000 $100,456,784 $106,721,447
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
2016 2017 2018 2019 2020
Ratio of Investments by Type:
Central San's ICMA 457 and 401(a) Plans
45.00%
40.00%
35.00%
30.00%
25.00%
20.00%
15.00%
10.00%
0.00% ���•' ���__ _••,'
Ja�J a�� a\P5 oma
\e wee oe aw
411 x�ec pa\ac c�e�c
■2016 ■2017 ■2018 ■2019 ■2020
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 122 of 176
457 Plan
Including Loans on pages 7 through 10
Regular Employees
(Contributed by Employees)
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 123 of 176
N
ICMn� Annual Financial Report for
- '( Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
Return Mail Processing Only
PO BOX 669
South Windsor,CT 06074-0669
Winning Solutions for You and Your Employees AMAL LYON
Are you submitting termination dates as soon as CENTRAL CONTRA COSTA SANI DIST
administratively possible? If not, start doing so today. It's 5019 IMHOFF PLACE
easy and it helps alleviate delays when former employees MARTINEZ CA 94553
request disbursements. Simply log into EZLink to submit
termination dates for any employees who are transitioning.
January 1, 2020 - December 31, 2020 Account Summary
This Period Year-to-Date
Total Plan Assets $89,480,739.21 Beginning Balance $72,678,264.82 $72,678,264.82
Contributions/Other Credits $3,154,141.11 $3,154,141.11
If You Need Assistance Distributions/Other Debits -$2,385,594.03 -$2,385,594.03
Fees -$16,224.54 -$16,224.54
Website www.icmarc.org Gain/Loss $15,539,180.73 $15,539,180.73
Call Your Client Services Team 800-326-7272 Ending Balance $88,969,768.09 $88,969,768.09
Outstanding Loan Balance $510,971.12
Total Plan Assets $89,480,739.21
Total plan assets includes fund and active loan balances.
Asset Allocation
Asset Percentage Balance
Plan Data Category of Assets
Stable Value/Cash Management 22% $19,710,508.94
Plan Name CENTRAL CONTRA COSTA SANI DIST gond 6% $5,039,059.45
Plan Number 303896 Guaranteed Lifetime Income 5% $4,456,087.45
If any of your data is incorrect, please contact Client Services so Balanced/Asset Allocation 14% $12,329,577.73
that we can update your records. U.S. Stock 36% $32,249,385.33
International/Global Stock 4% $4,008,653.91
Specialty 13% $11,176,495.28
Total Assets 100% $88,969,768.09
Page 1 of 10
Please review your statement carefully. If you believe there is an error, please notify ICMA-RC at 800-326-7272
March 23, 2021 Regular FINANCE Committee Meeting AgendavIOM060P666124 W1176
Annual Financial Report for
Your 457 Deferred Compensation Plan
January 1, 2020 - December 31, 2020
Allocation Summary by Fund
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R9 22% 7,272,743.0181 $2.683814 $19,518,689.55
VT Cash Management 0% 185,458.6209 $1.034297 $191,819.28
Welcome 0% 0.0635 $1.807853 $0.11
Bond
Vantagepoint Core Bond Idx R5 2% 143,268.2255 $13.44 $1,925,524.95
VT Western Asset Core Plus Bnd 2% 151,380.6661 $14.26 $2,158,688.30
Vantagepoint Infltn Focused R9 1% 40,553.6720 $13.90 $563,696.04
VT PIMCO High Yield 1% 37,574.4624 $10.41 $391,150.16
Guaranteed Lifetime Income
VT Retirement IncomeAdvantage 5% 207,017.1506 $21.525209 $4,456,087.45
Balanced/Asset Allocation
VP Milestone Ret Income R9 0% 7,830.6940 $15.96 $124,977.89
Vantagepoint Milestone 2015 R9 0% 6,015.6153 $18.40 $110,687.32
Vantagepoint Milestone 2020 R9 0% 10,018.3580 $19.56 $195,959.08
Vantagepoint Milestone 2025 R9 1% 52,184.9484 $20.71 $1,080,750.29
Vantagepoint Milestone 2030 R9 1% 25,677.3675 $22.27 $571,834.98
Vantagepoint Milestone 2035 R9 0% 10,463.5287 $23.35 $244,323.38
Vantagepoint Milestone 2040 R9 1% 27,219.2247 $24.71 $672,587.05
Vantagepoint Milestone 2045 R9 1% 17,026.0492 $27.27 $464,300.37
Vantagepoint Milestone 2050 R9 0% 3,432.9409 $23.25 $79,815.88
Vantagepoint Milestone 2055 R9 0% 2,517.2809 $16.23 $40,855.47
Vantagepoint Milestone 2060 R9 0% 107.1891 $12.52 $1,342.01
Vantagepoint MP Cons Growth R9 1% 15,758.5634 $39.72 $625,930.14
Vantagepoint MP Trad Growth R9 1% 25,893.7319 $44.45 $1,150,976.37
Vantagepoint MP Lng-Trm Gr R9 2% 36,440.2309 $47.07 $1,715,241.68
Vantagepoint MP GIN Eq Gr R9 2% 29,910.1862 $50.16 $1,500,294.96
VT Puritan Fund 4% 114,285.3054 $32.81 $3,749,700.86
Page 2 of 10 303896
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 125 of 176
"�A
ICMn� Annual Financial Report for
�'( Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
LAllocation Summary by Fund (continued)
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
U.S. Stock
Vantagepoint Equity Income R9 3% 124,515.4248 $18.47 $2,299,799.94
VT Invesco Diversified Div 1% 20,629.4323 $23.71 $489,123.82
VT MFS Value 1% 11,539.9370 $49.41 $570,188.27
Vantagepoint 500 Stock Idx R5 5% 123,704.5553 $32.52 $4,022,872.16
Vantagepoint Broad Mkt Idx R5 7% 170,741.3120 $35.06 $5,986,190.38
Vantagepoint Grwth & Income R9 1% 33,581.5117 $30.67 $1,029,944.99
VT Parnassus Core Equity 0% 1,911.5753 $67.46 $128,954.86
VT Invesco Main Street 2% 25,652.5331 $70.76 $1,815,173.24
Vantagepoint Growth R9 1% 34,787.9536 $34.72 $1,207,837.73
VT Contrafund 7% 31,634.3522 $203.28 $6,430,631.13
VT T Rowe Price Growth Stock 1% 6,842.9599 $107.72 $737,123.63
Vantagepoint Select Value R9 0% 1,756.3978 $22.55 $39,606.77
VT Victory Sycamore Est Value 1% 14,610.5415 $50.85 $742,946.03
Vantagepoint Md/Sm Cc Idx R5 2% 42,786.6844 $39.78 $1,702,054.25
Vantagepoint Aggressive Ops R9 2% 61,552.2866 $32.51 $2,001,064.81
VT AMG TimesSquare Mid Cap Gr 1% 36,790.2940 $32.04 $1,178,761.08
VT Carillon Eagle Mid Cap Gr 0% 1,728.1644 $105.37 $182,096.68
VT LSV Small Cap Value 0% 5,254.2586 $14.40 $75,661.34
Vantagepoint Discovery R9 0% 13,637.3001 $25.37 $345,978.31
VT Invesco Discovery 1% 7,262.8682 $173.95 $1,263,375.91
International/Global Stock
Vantagepoint International R9 1% 54,380.8970 $16.47 $895,653.36
Vantagepoint Ovrseas Eq Idx R5 1% 70,925.6756 $16.22 $1,150,414.46
VT Diversified International 1% 22,438.8155 $52.32 $1,173,998.81
Vantagepoint Emerging Mrkts R9 1% 62,735.6606 $12.57 $788,587.28
Specialty
VT Nuveen Real Estate Secs 1% 32,683.1612 $22.89 $748,117.61
VantageBroker 12% N/A N/A $10,428,377.67
Total 100% $88,969,768.09
Page 3 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 126 of 176
Annual Financial Report for
Your 457 Deferred Compensation Plan
January 1, 2020 - December 31, 2020
Activity Summary by Fund
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R9 $19,799,205.19 $373,061.47 -$1,081,693.68 $11,856.42 -$1,721.58 $417,981.73 $19,518,689.55
VT Cash Management $216,681.25 $52,470.19 -$96,966.36 $19,171.62 -$32.71 $495.29 $191,819.28
Welcome $0.11 $0.00 $0.00 $0.00 $0.00 $0.00 $0.11
Bond
Vantagepoint Core Bond Idx R5 $1,153,491.79 $93,248.73 -$47,234.23 $631,449.38 -$1,107.45 $95,676.73 $1,925,524.95
VT Western Asset Core Plus Bnd $1,105,784.54 $54,603.27 -$67,083.00 $903,214.46 -$1,622.06 $163,791.09 $2,158,688.30
Vantagepoint Infltn Focused R9 $159,351.56 $20,510.86 -$8,788.97 $357,267.53 -$535.06 $35,890.12 $563,696.04
VT PIMCO High Yield $253,257.05 $29,276.25 -$3,248.01 $91,698.69 -$107.28 $20,273.46 $391,150.16
Guaranteed Lifetime Income
VT Retirement IncomeAdvantage $3,964,227.46 $1,284.59 -$129,868.73 $114,107.56 -$39.17 $506,375.74 $4,456,087.45
Balanced/Asset Allocation
VP Milestone Ret Income R9 $153,191.11 $3,776.00 -$10,057.42 -$35,520.59 -$40.00 $13,628.79 $124,977.89
Vantagepoint Milestone 2015 R9 $478,684.37 $105,990.12 -$716.96 -$460,885.36 $0.00 -$12,384.85 $110,687.32
Vantagepoint Milestone 2020 R9 $611,348.69 $28,000.00 -$7,635.42 -$441,061.24 $0.00 $5,307.05 $195,959.08
Vantagepoint Milestone 2025 R9 $799,177.48 $109,958.53 -$13,013.02 $91,715.25 -$150.00 $93,062.05 $1,080,750.29
Vantagepoint Milestone 2030 R9 $509,025.24 $91,388.80 -$16.49 -$82,106.33 -$69.99 $53,613.75 $571,834.98
Vantagepoint Milestone 2035 R9 $951,679.96 $69,573.13 $0.00 -$830,157.39 -$87.50 $53,315.18 $244,323.38
Vantagepoint Milestone 2040 R9 $554,014.25 $85,444.80 -$29,346.22 -$20,631.63 -$100.00 $83,205.85 $672,587.05
Vantagepoint Milestone 2045 R9 $338,056.12 $91,045.88 -$14,278.29 -$18,491.32 -$150.00 $68,117.98 $464,300.37
Vantagepoint Milestone 2050 R9 $58,384.35 $10,000.00 $0.00 -$2,965.44 $0.00 $14,396.97 $79,815.88
Vantagepoint Milestone 2055 R9 $21,228.96 $21,201.65 -$2,140.65 -$8,433.22 -$100.00 $9,098.73 $40,855.47
Vantagepoint Milestone 2060 R9 $0.00 $1,144.07 -$3.07 $154.72 $0.00 $46.29 $1,342.01
Vantagepoint MP Cons Growth R9 $581,916.59 $29,275.69 -$44,831.65 $0.00 $0.00 $59,569.51 $625,930.14
Vantagepoint MP Trad Growth R9 $1,242,033.61 $66,413.83 -$7,434.74 -$282,799.48 -$50.00 $132,813.15 $1,150,976.37
Vantagepoint MP Lng-Trm Gr R9 $1,996,771.79 $160,930.20 $0.00 -$652,332.33 -$100.00 $209,972.02 $1,715,241.68
Vantagepoint MP GIN Eq Gr R9 $1,236,520.54 $47,554.77 -$3,992.56 -$3,246.93 -$100.00 $223,559.14 $1,500,294.96
VT Puritan Fund $1,949,165.28 $33,799.14 -$49,225.91 $1,344,753.74 -$364.90 $471,573.51 $3,749,700.86
Page 4 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 127 of 176
"�A
ICMn� Annual Financial Report for
�'( Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Activity Summary by Fund (continued)
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
U.S. Stock
Vantagepoint Equity Income R9 $2,556,179.98 $51,343.95 -$80,615.01 -$304,270.19 -$102.88 $77,264.09 $2,299,799.94
VT Invesco Diversified Div $194,040.16 $18,479.11 -$2,026.30 $244,417.70 -$442.75 $34,655.90 $489,123.82
VT MFS Value $134,540.96 $16,346.90 -$11,283.88 $374,266.60 -$336.68 $56,654.37 $570,188.27
Vantagepoint 500 Stock Idx R5 $3,565,130.27 $296,356.92 -$27,312.04 -$519,655.91 -$1,697.72 $710,050.64 $4,022,872.16
Vantagepoint Broad Mkt Idx R5 $6,075,073.11 $319,666.71 -$120,364.74 -$1,323,280.11 -$255.10 $1,035,350.51 $5,986,190.38
Vantagepoint Grwth & Income R9 $1,131,519.81 $65,928.84 -$25,536.99 -$314,527.51 -$472.93 $173,033.77 $1,029,944.99
VT Parnassus Core Equity $82,191.66 $10,684.99 $0.00 $9,521.49 $0.00 $26,556.72 $128,954.86
VT Invesco Main Street $1,787,501.71 $11,669.30 -$64,486.89 -$136,192.17 -$52.55 $216,733.84 $1,815,173.24
Vantagepoint Growth R9 $1,148,470.10 $52,586.83 -$22,614.48 -$301,479.99 -$64.90 $330,940.17 $1,207,837.73
VT Contrafund $5,140,320.27 $95,725.84 -$155,113.89 -$273,284.18 -$164.79 $1,623,147.88 $6,430,631.13
VT T Rowe Price Growth Stock $833,768.26 $61,837.29 -$54,634.47 -$283,934.21 -$106.66 $180,193.42 $737,123.63
Vantagepoint Select Value R9 $90,722.70 $3,647.45 -$2,562.65 -$49,590.61 -$3.31 -$2,606.81 $39,606.77
VT Victory Sycamore Est Value $258,508.77 $29,309.88 -$7,909.85 $394,014.74 -$839.55 $69,862.04 $742,946.03
Vantagepoint Md/Sm Cc Idx R5 $1,254,845.18 $132,528.69 -$28,036.84 $71,792.41 -$227.43 $271,152.24 $1,702,054.25
Vantagepoint Aggressive Ops R9 $1,886,230.67 $47,205.42 -$13,198.22 -$442,123.66 -$35.74 $522,986.34 $2,001,064.81
VT AMG TimesSquare Mid Cap Gr $791,210.46 $35,838.19 -$48,508.10 $90,315.70 -$557.02 $310,461.85 $1,178,761.08
VT Carillon Eagle Mid Cap Gr $146,661.19 $15,223.30 -$1,295.59 -$49,389.16 -$59.99 $70,956.93 $182,096.68
VT LSV Small Cap Value $36,517.52 $3,089.21 -$18.49 $27,179.42 -$41.47 $8,935.15 $75,661.34
Vantagepoint Discovery R9 $756,327.73 $28,883.91 -$5,988.70 -$465,731.00 -$467.44 $32,953.81 $345,978.31
VT Invesco Discovery $279,874.58 $26,287.45 -$2,927.74 $554,203.18 -$256.81 $406,195.25 $1,263,375.91
International/Global Stock
VT ClearBridge Intl Value $47,268.06 $6,417.71 -$394.29 -$60,442.04 -$14.08 $7,164.64 $0.00
Vantagepoint International R9 $514,634.47 $20,968.66 -$7,116.52 $272,360.05 -$381.13 $95,187.83 $895,653.36
Vantagepoint Ovrseas Eq Idx R5 $1,163,380.84 $103,955.32 -$22,539.20 -$166,051.71 -$1,484.16 $73,153.37 $1,150,414.46
VT Diversified International $587,142.19 $63,176.31 -$35,736.00 $306,625.92 -$1,069.25 $253,859.64 $1,173,998.81
Vantagepoint Emerging Mrkts R9 $74,978.00 $8,898.81 -$838.83 $602,927.93 -$205.48 $102,826.85 $788,587.28
Specialty
VT Nuveen Real Estate Secs $616,417.01 $31,992.76 -$10,819.55 $142,747.08 -$407.02 -$31,812.67 $748,117.61
VantageBroker $3,391,611.87 $16,139.39 -$16,139.39 $872,822.12 $0.00 $6,163,943.68 $10,428,377.67
Total Account $72,678,264.82 $3,154,141.11 -$2,385,594.03 $0.00 -$16,224.54 $15,539,180.73 $88,969,768.09
Page 5 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 128 of 176
Annual Financial Report for
Your 457 Deferred Compensation Plan
January 1, 2020 - December 31, 2020
Activity Summary by Fund (continued)
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
(1) Note: Your brokerage account balance reflects account activity through the second to last business day of the quarter. For quarter-end information, please review your
brokerage account statement or contact TD Ameritrade.
Activity Detail
Contributions/Other Credits Distributions/Other Debits
Contributions $2,700,278.62 Distributions -$2,134,545.80
Roll-Ins $189,391.66 Beneficiary Transfers -$11,770.09
Loan Repays (Princ. + Int.) $216,750.55 Loan Issuances -$225,786.17
Beneficiary Transfers $11,770.09 Misc. Debits -$13,491.97
Misc. Credits $35,950.19
Total $3,154,141.11 Total -$2,385,594.03
Account Balance by Source
Pre-Tax $69,000,906.69
Roth $2,777,556.60
Total Employer/Employee $71,778,463.29
Pre-Tax $17,171,201.63
Roth $20,103.17
Total Rollover $17,191,304.80
Ending Balance $88,969,768.09
Page 6 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 129 of 176
"�A
ICMn� Annual Financial Report for
�'( Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Contribution Summary
Contributions Roll-ins Date Employer/Employee
This Period $2,700,278.62 $189,391.66 01/31/2020 $240,677.15
Year to Date $2,700,278.62 $189,391.66 02/28/2020 $252,921.37
Roth Contributions $1,772,658.03 $0.00 03/30/2020 $235,072.90
04/30/2020 $216,068.50
Activity dated outside the current period reflects 05/29/2020 $232,177.08
adjustments to your account to ensure proper crediting 06/30/2020 $219,032.12
of earnings. 07/31/2020 $221,509.01
08/28/2020 $220,374.64
09/10/2020 $50,000.00
09/30/2020 $206,680.25
10/30/2020 $207,341.50
11/30/2020 $203,236.58
12/30/2020 $195,187.52
Cash received from Employer $2,700,278.62
Total Contributions $2,700,278.62
Loan Report
Name Count Reference Loan Interest Beginning Issuance/ Loan DDL Interest Principal Ending
Code Number Paid Balance Refinance Default Applied as Paid Balance
Principal
Amount
RNJFMGCM 001* $0.00 $3,723.74 $0.00 $0.00 $168.05 $0.00 $3,891.79
R9PRBWVS 001 $93.56 $2,175.06 $0.00 $0.00 $0.00 $669.28 $1,505.78
RHHSDR9D 001 $705.01 $15,000.00 $0.00 $0.00 $0.00 $3,460.79 $11,539.21
RYHTSYPL 001 $243.94 $8,068.24 $0.00 $0.00 $0.00 $4,327.58 $3,740.66
R9PGS9T9 001* $0.00 $3,236.70 $0.00 $0.00 $194.75 $0.00 $3,431.45
RFJTG9NH 001 $228.26 $7,549.15 $0.00 $0.00 $0.00 $4,049.26 $3,499.89
RPYDTKTS 001 $659.09 $21,204.86 $0.00 $0.00 $0.00 $10,390.87 $10,813.99
RNBKYHDL 001 $765.84 $16,804.06 $0.00 $0.00 $0.00 $1,498.92 $15,305.14
Page 7 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 130 of 176
Annual Financial Report for
Your 457 Deferred Compensation Plan
January 1, 2020 - December 31, 2020
Loan Report (continued)
Name Count Reference Loan Interest Beginning Issuance/ Loan DDL Interest Principal Ending
Code Number Paid Balance Refinance Default Applied as Paid Balance
Principal
Amount
RWVJSJN9 001 $32.74 $0.00 $2,278.81 $0.00 $0.00 $460.81 $1,818.00
RDPMPGJL 001 $244.14 $7,302.40 $0.00 $0.00 $0.00 $3,424.74 $3,877.66
RPKCNNCG 001 $64.46 $4,191.25 $0.00 $0.00 $0.00 $4,191.25 $0.00
002 $583.85 $0.00 $32,372.58 $0.00 $0.00 $2,971.45 $29,401.13
RLCXJVRV 001 $34.10 $7,116.34 -$6,887.01 $0.00 $0.00 $229.33 $0.00
002 $1,089.96 $0.00 $25,041.74 $0.00 $0.00 $5,669.10 $19,372.64
RTRBHGFH 003 $15.94 $3,643.87 $0.00 $0.00 $0.00 $3,643.87 $0.00
004 $489.95 $0.00 $11,996.59 $0.00 $0.00 $1,787.75 $10,208.84
RX9R999N 003 $306.44 $6,399.85 $0.00 $0.00 $0.00 $2,850.88 $3,548.97
RNFXSTCP 001 $721.41 $0.00 $40,000.00 $0.00 $0.00 $3,671.55 $36,328.45
RDSGNRVX 001 $657.94 $16,109.67 $0.00 $0.00 $0.00 $4,969.22 $11,140.45
RHMYGDBW 001 $612.56 $0.00 $29,346.22 $0.00 $0.00 $3,147.56 $26,198.66
RN9KXLJH 001 $546.63 $9,976.54 $0.00 $0.00 $0.00 $1,909.77 $8,066.77
RXGHGT9H 002 $1,462.74 $34,792.79 $0.00 $0.00 $0.00 $2,988.54 $31,804.25
RBMYCMYL 001 $578.80 $14,479.37 $0.00 $0.00 $0.00 $5,048.36 $9,431.01
RWRB9CMY 003 $0.00 $9,381.77 $0.00 $0.00 $470.40 $0.00 $9,852.17
RPHYKYXN 001 $702.39 $13,595.00 $0.00 $0.00 $0.00 $3,041.13 $10,553.87
RRCCDNGX 001* $0.00 $22,196.07 $0.00 $0.00 $890.32 $0.00 $23,086.39
RPFYVDPH 001 $838.19 $20,845.18 $0.00 $0.00 $0.00 $7,039.81 $13,805.37
RHJVKKPS 002 $771.51 $16,000.00 $0.00 $0.00 $0.00 $2,873.85 $13,126.15
RXBLLXLL 001 $1,303.34 $23,833.94 $0.00 $0.00 $0.00 $4,657.54 $19,176.40
RWJSLXWN 001 $199.80 $6,513.36 $0.00 $0.00 $0.00 $3,336.24 $3,177.12
RBDBFXFH 001 $434.26 $7,957.60 $0.00 $0.00 $0.00 $1,587.98 $6,369.62
RNXBXDMJ 003* $0.00 $25,729.05 $0.00 $0.00 $1,947.24 $0.00 $27,676.29
Page 8 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 131 of 176
"�A
ICMn� Annual Financial Report for
�'( Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Loan Report (continued)
Name Count Reference Loan Interest Beginning Issuance/ Loan DDL Interest Principal Ending
Code Number Paid Balance Refinance Default Applied as Paid Balance
Principal
Amount
RFSKXHTL 002 $481.31 $18,849.19 $0.00 $0.00 $0.00 $6,523.14 $12,326.05
RLVJGRXM 001 $162.57 $4,351.26 $0.00 $0.00 $0.00 $1,624.83 $2,726.43
RNBKYSWN 002* $0.00 $8,966.33 $0.00 $0.00 $539.49 $0.00 $9,505.82
RRMYCHMS 001 $84.01 $2,822.86 $0.00 $0.00 $0.00 $1,589.15 $1,233.71
RNXHVRPL 001 $36.93 $7,385.12 -$7,257.63 $0.00 $0.00 $127.49 $0.00
002 $237.42 $0.00 $9,394.87 $0.00 $0.00 $9,394.87 $0.00
RYRYGGRJ 001 $353.80 $11,700.95 $0.00 $0.00 $0.00 $6,276.20 $5,424.75
RNRMLJBY 001 $64.78 $4,613.51 $0.00 $0.00 $0.00 $4,613.51 $0.00
002 $224.36 $0.00 $13,000.00 $0.00 $0.00 $6,429.07 $6,570.93
RTKGTNXM 001 $366.60 $7,800.00 $0.00 $0.00 $0.00 $1,799.64 $6,000.36
RXXHTRTH 001 $186.98 $18,844.74 -$18,258.40 $0.00 $0.00 $586.34 $0.00
002 $1,159.23 $0.00 $28,258.40 $0.00 $0.00 $4,730.87 $23,527.53
RHBRFNGB 002 $1,447.40 $28,725.90 $0.00 -$23,375.40 $3.73 $5,354.23 $0.00
RWKGSTPJ 001 $22.36 $739.38 $0.00 $0.00 $0.00 $396.80 $342.58
RPHSLDD9 002 $200.40 $4,156.43 $0.00 $0.00 $0.00 $746.64 $3,409.79
RYF9LHLL 002 $1,091.85 $26,899.02 $0.00 $0.00 $0.00 $11,145.99 $15,753.03
RNVJJRWN 002 $12.31 $1,589.96 $0.00 $0.00 $0.00 $1,589.96 $0.00
003 $260.87 $0.00 $11,500.00 $0.00 $0.00 $2,445.13 $9,054.87
RTYTSMSH 001 $721.41 $0.00 $40,000.00 $0.00 $0.00 $3,671.55 $36,328.45
RYSR9TS9 001 $1,503.40 $31,178.51 $0.00 $0.00 $0.00 $5,600.12 $25,578.39
RDSCC9NT 001 $192.17 $4,728.18 $0.00 $0.00 $0.00 $1,502.11 $3,226.07
RWB9PWMY 001 $478.81 $9,946.62 $0.00 $0.00 $0.00 $1,820.99 $8,125.63
RXRKDBCP 001 $5.46 $901.76 $0.00 $0.00 $0.00 $901.76 $0.00
RXJSLNMN 001 $1.65 $376.36 $0.00 $0.00 $0.00 $376.36 $0.00
Page 9 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 132 of 176
Annual Financial Report for
Your 457 Deferred Compensation Plan
January 1, 2020 - December 31, 2020
Loan Report (continued)
Name Count Reference Loan Interest Beginning Issuance/ Loan DDL Interest Principal Ending
Code Number Paid Balance Refinance Default Applied as Paid Balance
Principal
Amount
002 $600.17 $0.00 $15,000.00 $0.00 $0.00 $2,871.33 $12,128.67
RDWXRWXC 001 $263.62 $8,481.65 $0.00 $0.00 $0.00 $4,156.46 $4,325.19
RFRYGKRL 001* $0.00 $4,621.54 $0.00 $0.00 $220.15 $0.00 $4,841.69
RPRYSDN9 002 $1,033.82 $17,824.53 $0.00 $0.00 $0.00 $3,732.76 $14,091.77
RKGXBJSV 001 $1,069.41 $23,182.76 $0.00 $0.00 $0.00 $6,195.87 $16,986.89
Total -All Loans 61 $26,649.95 $576,512.42 $225,786.17 -$23,375.40 $4,434.13 $190,100.60 $593,256.72
Total -Active Loans 43 $510,971.12
Total - Deemed Loans 7 $82,285.60
Deemed Distributed Loan (DDL) Interest Applied as Principal Amount: This refers to the interest accrued and repayment of interest after a loan has been reported to the IRS as
taxable (Deemed Distributed).
Page 10 of 10
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 133 of 176
457 Plan
Beneficiaries
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 134 of 176
^f � Annual Financial Report for
1C
�A Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
Return Mail Processing Only
PO BOX 669
South Windsor,CT 06074-0669
Winning Solutions for You and Your Employees AMAL LYON
CONTRA (BENE)
Are you submitting termination dates as soon as CON RA (BENE)
PLACE
administratively possible? If not, start doing so today. It's MARTINEZ CA LACE
easy and it helps alleviate delays when former employees
94553
request disbursements. Simply log into EZLink to submit
termination dates for any employees who are transitioning.
January 1, 2020 - December 31, 2020 Account Summary
This Period Year-to-Date
Total Plan Assets $957,984.93 Beginning Balance $755,113.06 $755,113.06
Contributions/Other Credits $12,796.54 $12,796.54
If You Need Assistance Distributions/Other Debits -$46,043.55 -$46,043.55
Gain/Loss $236,118.88 $236,118.88
Website www.icmarc.org Ending Balance $957,984.93 $957,984.93
Call Your Client Services Team 800-326-7272
Asset Allocation
Asset Percentage Balance
Category of Assets
Balanced/Asset Allocation 1% $13,590.34 1111111110
U.S. Stock 99% $944,394.59
Total Assets 100% $957,984.93
Plan Data
Plan Name CONTRA (BENE)
Plan Number 593896
If any of your data is incorrect, please contact Client Services so
that we can update your records.
Page 1 of 3
Please review your statement carefully. If you believe there is an error, please notify ICMA-RC at 800-326-7272
March 23, 2021 Regular FINANCE Committee Meeting AgendavIOM060P666u155&H76
Annual Financial Report for
Your 457 Deferred Compensation Plan
January 1, 2020 - December 31, 2020
Allocation Summary by Fund
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
Balanced/Asset Allocation
Vantagepoint MP Cons Growth R9 1% 342.1536 $39.72 $13,590.34
U.S. Stock
VT Contrafund 99% 4,645.7821 $203.28 $944,394.59
Total 100% $957,984.93
Activity Summary by Fund
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
Balanced/Asset Allocation
Vantagepoint MP Cons Growth R9 $0.00 $12,796.54 $0.00 $0.00 $0.00 $793.80 $13,590.34
U.S. Stock
VT Contrafund $755,113.06 $0.00 -$46,043.55 $0.00 $0.00 $235,325.08 $944,394.59
Total Account $755,113.06 $12,796.54 -$46,043.55 $0.00 $0.00 $236,118.88 $957,984.93
Activity Detail
Contributions/Other Credits Distributions/Other Debits
Misc. Credits $12,796.54 Distributions -$46,043.55
Total $12,796.54 Total -$46,043.55
Page 2 of 3 593896
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 136 of 176
"�A
ICM n�(� Annual Financial Report for
Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Account Balance by Source
Pre-Tax $946,233.28
Total Employer/Employee $946,233.28
Pre-Tax $11,751.65
Total Rollover $11,751.65
Ending Balance $957,984.93
Page 3 of 3
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 137 of 176
457 PTS Plan
Temporary Employees
(Contributed by Employees)
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 138 of 176
N
ICMn� Annual Financial Report for
- '( Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
Return Mail Processing Only
PO BOX 669
South Windsor,CT 06074-0669
Winning Solutions for You and Your Employees AMAL LYON
CENTRAL CONTRA COSTA SD (PTS)
Are you submitting termination dates as soon as CEN I AL CO PLACE
administratively possible? If not, start doing so today. It's MARTINEZ F LACE
easy and it helps alleviate delays when former employees
94553
request disbursements. Simply log into EZLink to submit
termination dates for any employees who are transitioning.
January 1, 2020 - December 31, 2020 Account Summary
This Period Year-to-Date
Total Plan Assets $382,300.14 Beginning Balance $313,215.02 $313,215.02
Contributions/Other Credits $113,229.79 $113,229.79
If You Need Assistance Distributions/Other Debits -$46,674.01 -$46,674.01
Fees -$2,150.39 -$2,150.39
Website www.icmarc.org Gain/Loss $4,679.73 $4,679.73
Call Your Client Services Team 800-326-7272 Ending Balance $382,300.14 $382,300.14
Asset Allocation
Asset Percentage Balance
Category of Assets
Stable Value/Cash Management 100% $382,300.14
Total Assets 100% $382,300.14
Plan Data
Plan Name CENTRAL CONTRA COSTA SD (PTS)
Plan Number 307144
If any of your data is incorrect, please contact Client Services so
that we can update your records.
Page 1 of 3
Please review your statement carefully. If you believe there is an error, please notify ICMA-RC at 800-326-7272
March 23, 2021 Regular FINANCE Committee Meeting Agendav10kk96t1bPd66u159&H 76
Annual Financial Report for
Your 457 Deferred Compensation Plan
January 1, 2020 - December 31, 2020
Allocation Summary by Fund
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R1 100% 162,842.0788 $2.347674 $382,300.14
Total 100% $382,300.14
Activity Summary by Fund
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R1 $313,215.02 $113,229.79 -$46,674.01 $0.00 -$2,150.39 $4,679.73 $382,300.14
Total Account $313,215.02 $113,229.79 -$46,674.01 $0.00 -$2,150.39 $4,679.73 $382,300.14
Activity Detail
Contributions/Other Credits Distributions/Other Debits
Contributions $113,229.79 Distributions -$46,674.01
Total $113,229.79 Total -$46,674.01
Account Balance by Source
Pre-Tax $382,300.14
Total Employer/Employee $382,300.14
Page 2 of 3 307144
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 140 of 176
�C���C Annual Financial Report for
1, Your 457 Deferred Compensation Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Contribution Summary
Contributions Date Employer/Employee
This Period $113,229.79 01/31/2020 $7,172.66
Year to Date $113,229.79 02/28/2020 $7,927.05
03/30/2020 $9,412.75
Activity dated outside the current period reflects 04/30/2020 $8,961.67
adjustments to your account to ensure proper crediting 05/29/2020 $8,311.78
of earnings. 06/30/2020 $8,958.86
07/31/2020 $10,169.13
08/28/2020 $11,690.95
09/30/2020 $12,727.34
10/30/2020 $12,328.95
11/30/2020 $8,502.76
12/30/2020 $7,065.89
Cash received from Employer $113,229.79
Total Contributions $113,229.79
Page 3 of 3
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 141 of 176
401 A Plan
(District Contributions)
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 142 of 176
^f � Annual Financial Report for
1C
�A Your 401 Qualified Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
Return Mail Processing Only
PO BOX 669
South Windsor,CT 06074-0669
Winning Solutions for You and Your Employees AMAL LYON
Are you submitting termination dates as soon as CENTRAL CONTRA COSTA SANI DIST
administratively possible? If not, start doing so today. It's 5019 IMHOFF PLACE
easy and it helps alleviate delays when former employees 5019 IMHOFF PLACE
request disbursements. Simply log into EZLink to submit MARTINEZ CA 94553
termination dates for any employees who are transitioning.
January 1, 2020 - December 31, 2020 Account Summary
This Period Year-to-Date
Total Plan Assets $61,704,747.72 Beginning Balance $52,149,359.22 $52,149,359.22
Contributions/Other Credits $2,960,657.67 $2,960,657.67
If You Need Assistance Distributions/Other Debits -$1,573,548.01 -$1,573,548.01
Fees -$15,402.85 -$15,402.85
Website www.icmarc.org Gain/Loss $8,183,681.69 $8,183,681.69
Call Your Client Services Team 800-326-7272 Ending Balance $61,704,747.72 $61,704,747.72
Asset Allocation
Asset Percentage Balance
Category of Assets
Stable Value/Cash Management 21% $12,832,764.89
Bond 6% $3,331,005.31
Guaranteed Lifetime Income 2% $1,269,607.30
Plan Data Balanced/Asset Allocation 22% $13,499,843.02
Plan Name CENTRAL CONTRA COSTA SANI DIST U.S. Stock 40% $24,794,282.63
Plan Number 109623 International/Global Stock 6% $3,936,101.89
Specialty 3% $2,041,142.68
If any of your data is incorrect, please contact Client Services so Total Assets 100% $61,704,747.72
that we can update your records.
Page 1 of 7
Please review your statement carefully. If you believe there is an error, please notify ICMA-RC at 800-326-7272
March 23, 2021 Regular FINANCE Committee Meeting AgendavIOM060P666 1*3&H76
Annual Financial Report for
Your 401 Qualified Plan
January 1, 2020 - December 31, 2020
Allocation Summary by Fund
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R9 21% 4,722,265.2858 $2.683814 $12,673,681.75
VT Cash Management 0% 153,807.7475 $1.034297 $159,082.90
Welcome 0% 0.1327 $1.807853 $0.24
Bond
Vantagepoint Core Bond Idx R5 2% 87,639.2933 $13.44 $1,177,872.08
VT Western Asset Core Plus Bnd 2% 100,939.3015 $14.26 $1,439,394.41
Vantagepoint Infltn Focused R9 1% 34,303.9344 $13.90 $476,824.71
VT PIMCO High Yield 0% 22,758.3212 $10.41 $236,914.11
Guaranteed Lifetime Income
VT Retirement IncomeAdvantage 2% 58,982.3449 $21.525209 $1,269,607.30
Balanced/Asset Allocation
VP Milestone Ret Income R9 1% 17,667.8125 $15.96 $281,978.29
Vantagepoint Milestone 2015 R9 0% 224.0026 $18.40 $4,121.65
Vantagepoint Milestone 2020 R9 0% 8,670.7900 $19.56 $169,600.64
Vantagepoint Milestone 2025 R9 1% 24,730.2735 $20.71 $512,163.96
Vantagepoint Milestone 2030 R9 2% 49,886.0422 $22.27 $1,110,962.16
Vantagepoint Milestone 2035 R9 1% 34,881.1160 $23.35 $814,474.09
Vantagepoint Milestone 2040 R9 2% 52,457.3237 $24.71 $1,296,220.43
Vantagepoint Milestone 2045 R9 1% 21,323.3769 $27.27 $581,488.52
Vantagepoint Milestone 2050 R9 0% 6,614.1499 $23.25 $153,778.99
Vantagepoint Milestone 2055 R9 0% 3,478.0437 $16.23 $56,448.65
Vantagepoint Milestone 2060 R9 0% 89.2133 $12.52 $1,116.95
Vantagepoint MP Cons Growth R9 1% 6,971.5631 $39.72 $276,910.49
Vantagepoint MP Trad Growth R9 4% 48,306.8913 $44.45 $2,147,241.32
Vantagepoint MP Lng-Trm Gr R9 3% 42,289.0431 $47.07 $1,990,545.25
Vantagepoint MP GIN Eq Gr R9 4% 44,489.6232 $50.16 $2,231,599.48
VT Puritan Fund 3% 57,031.1537 $32.81 $1,871,192.15
Page 2 of 7 109623
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 144 of 176
"�A
ICMn� Annual Financial Report for
�'( Your 401 Qualified Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
LAllocation Summary by Fund (continued)
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
U.S. Stock
Vantagepoint Equity Income R9 3% 85,895.2688 $18.47 $1,586,485.60
VT Invesco Diversified Div 1% 16,359.1204 $23.71 $387,874.74
VT MFS Value 1% 14,080.6655 $49.41 $695,725.71
Vantagepoint 500 Stock Idx R5 5% 93,007.0362 $32.52 $3,024,588.87
Vantagepoint Broad Mkt Idx R5 7% 127,458.7540 $35.06 $4,468,703.94
Vantagepoint Grwth & Income R9 2% 36,092.9249 $30.67 $1,106,969.99
VT Parnassus Core Equity 0% 697.9667 $67.46 $47,084.83
VT Invesco Main Street 0% 1,399.2932 $70.76 $99,013.98
Vantagepoint Growth R9 2% 38,209.4165 $34.72 $1,326,630.95
VT Contrafund 5% 16,213.8410 $203.28 $3,295,949.62
VT T Rowe Price Growth Stock 1% 6,413.6065 $107.72 $690,873.68
Vantagepoint Select Value R9 0% 946.4874 $22.55 $21,343.29
VT Victory Sycamore Est Value 1% 12,159.1780 $50.85 $618,294.19
Vantagepoint Md/Sm Cc Idx R5 3% 45,830.1119 $39.78 $1,823,121.83
Vantagepoint Aggressive Ops R9 3% 60,212.1404 $32.51 $1,957,496.72
VT AMG TimesSquare Mid Cap Gr 2% 38,644.1207 $32.04 $1,238,157.64
VT Carillon Eagle Mid Cap Gr 1% 2,430.5106 $105.37 $256,102.90
VT LSV Small Cap Value 0% 3,883.2110 $14.40 $55,918.24
Vantagepoint Discovery R9 0% 5,323.8346 $25.37 $135,065.68
VT Invesco Discovery 3% 11,261.1684 $173.95 $1,958,880.23
International/Global Stock
Vantagepoint International R9 1% 52,615.4817 $16.47 $866,576.96
Vantagepoint Ovrseas Eq Idx R5 2% 68,437.8863 $16.22 $1,110,062.48
VT Diversified International 2% 24,751.2790 $52.32 $1,294,986.90
Vantagepoint Emerging Mrkts R9 1% 52,862.0143 $12.57 $664,475.55
Specialty
VT Nuveen Real Estate Secs 1% 28,067.8503 $22.89 $642,473.13
VantageBroker 2% N/A N/A $1,398,669.55
Total 100% $61,704,747.72
Page 3 of 7
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 145 of 176
Annual Financial Report for
Your 401 Qualified Plan
January 1, 2020 - December 31, 2020
Activity Summary by Fund
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R9 $11,733,968.45 $403,779.88 -$462,323.34 $739,654.46 -$1,578.82 $260,181.12 $12,673,681.75
VT Cash Management $238,676.64 $36,321.23 -$23,208.61 -$93,212.41 -$42.00 $548.05 $159,082.90
Welcome $0.24 $0.00 $0.00 $0.00 $0.00 $0.00 $0.24
Bond
Vantagepoint Core Bond Idx R5 $795,089.50 $119,475.71 -$16,716.54 $215,017.72 -$1,246.12 $66,251.81 $1,177,872.08
VT Western Asset Core Plus Bnd $709,878.56 $63,570.70 -$43,526.40 $600,992.26 -$1,780.12 $110,259.41 $1,439,394.41
Vantagepoint Infltn Focused R9 $223,864.71 $15,504.09 -$7,762.05 $209,273.35 -$612.93 $36,557.54 $476,824.71
VT PIMCO High Yield $227,260.89 $17,617.50 -$593.43 -$12,230.63 -$142.69 $5,002.47 $236,914.11
Guaranteed Lifetime Income
VT Retirement IncomeAdvantage $1,191,992.09 $1,724.41 -$13,273.32 -$53,809.63 $0.00 $142,973.75 $1,269,607.30
Balanced/Asset Allocation
VP Milestone Ret Income R9 $262,022.55 $5,001.81 -$9,305.30 -$1,266.17 $0.00 $25,525.40 $281,978.29
Vantagepoint Milestone 2015 R9 $236,215.53 $57,862.43 -$234,862.84 -$77,744.28 -$31.89 $22,682.70 $4,121.65
Vantagepoint Milestone 2020 R9 $354,295.74 $2,510.56 -$12.10 -$197,865.18 $0.00 $10,671.62 $169,600.64
Vantagepoint Milestone 2025 R9 $638,253.59 $40,289.97 $0.00 -$233,202.68 $0.00 $66,823.08 $512,163.96
Vantagepoint Milestone 2030 R9 $976,507.99 $70,562.21 $0.00 -$66,693.60 $0.00 $130,585.56 $1,110,962.16
Vantagepoint Milestone 2035 R9 $804,163.39 $79,851.67 $0.00 -$174,935.21 $0.00 $105,394.24 $814,474.09
Vantagepoint Milestone 2040 R9 $938,120.36 $181,373.28 $0.00 $635.72 $0.00 $176,091.07 $1,296,220.43
Vantagepoint Milestone 2045 R9 $461,433.52 $103,089.40 -$0.76 -$69,406.98 -$19.54 $86,392.88 $581,488.52
Vantagepoint Milestone 2050 R9 $82,808.38 $30,786.72 $0.00 $15,936.01 $0.00 $24,247.88 $153,778.99
Vantagepoint Milestone 2055 R9 $19,123.48 $30,134.42 $0.00 -$7,047.96 $0.00 $14,238.71 $56,448.65
Vantagepoint Milestone 2060 R9 $0.00 $1,091.25 $0.00 $0.00 $0.00 $25.70 $1,116.95
Vantagepoint MP Cons Growth R9 $336,132.02 $80,878.64 -$162,082.16 $0.00 $0.00 $21,981.99 $276,910.49
Vantagepoint MP Trad Growth R9 $2,250,133.70 $83,598.03 -$78,063.02 -$372,736.39 -$8.11 $264,317.11 $2,147,241.32
Vantagepoint MP Lng-Trm Gr R9 $2,130,740.44 $99,373.20 -$2,384.49 -$471,166.52 -$0.03 $233,982.65 $1,990,545.25
Vantagepoint MP GIN Eq Gr R9 $1,926,651.58 $94,729.63 -$7,641.92 -$116,591.75 $0.00 $334,451.94 $2,231,599.48
VT Puritan Fund $691,593.87 $18,338.25 -$19,042.94 $982,481.30 -$349.19 $198,170.86 $1,871,192.15
Page 4 of 7
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 146 of 176
"�A
ICMn� Annual Financial Report for
�'( Your 401 Qualified Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Activity Summary by Fund (continued)
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
U.S. Stock
Vantagepoint Equity Income R9 $1,732,319.20 $42,507.57 -$14,028.62 -$206,807.51 -$29.01 $32,523.97 $1,586,485.60
VT Invesco Diversified Div $200,521.43 $19,491.78 -$5,565.75 $154,224.86 -$462.30 $19,664.72 $387,874.74
VT MFS Value $377,182.27 $14,118.52 -$6,234.48 $256,473.59 -$363.57 $54,549.38 $695,725.71
Vantagepoint 500 Stock Idx R5 $2,490,397.82 $233,108.88 -$52,130.04 -$173,522.90 -$1,879.45 $528,614.56 $3,024,588.87
Vantagepoint Broad Mkt Idx R5 $4,778,115.27 $224,019.98 -$68,985.75 -$1,232,137.70 -$48.78 $767,740.92 $4,468,703.94
Vantagepoint Grwth & Income R9 $1,163,343.32 $48,860.66 -$5,511.47 -$277,405.10 -$456.83 $178,139.41 $1,106,969.99
VT Parnassus Core Equity $39,840.59 $4,538.72 $0.00 -$12,053.98 $0.00 $14,759.50 $47,084.83
VT Invesco Main Street $91,060.55 $3,012.06 -$5,610.02 -$1,922.59 -$5.89 $12,479.87 $99,013.98
Vantagepoint Growth R9 $1,126,949.12 $28,040.77 -$36,207.17 -$150,937.89 $0.00 $358,786.12 $1,326,630.95
VT Contrafund $3,075,011.57 $91,446.55 -$25,175.82 -$838,061.22 -$35.11 $992,763.65 $3,295,949.62
VT T Rowe Price Growth Stock $556,644.25 $47,908.00 $0.00 -$64,058.20 -$50.00 $150,429.63 $690,873.68
Vantagepoint Select Value R9 $28,947.57 $3,934.79 $0.00 -$7,990.90 -$2.41 -$3,545.76 $21,343.29
VT Victory Sycamore Est Value $261,263.81 $33,275.67 -$5,272.78 $269,132.82 -$904.42 $60,799.09 $618,294.19
Vantagepoint Md/Sm Cc Idx R5 $1,270,064.99 $101,478.76 -$3,136.70 $148,815.05 -$210.29 $306,110.02 $1,823,121.83
Vantagepoint Aggressive Ops R9 $1,717,470.85 $44,042.14 -$178,017.04 -$199,024.02 -$13.81 $573,038.60 $1,957,496.72
VT AMG TimesSquare Mid Cap Gr $1,008,131.81 $50,158.70 -$25,324.09 -$133,950.25 -$575.98 $339,717.45 $1,238,157.64
VT Carillon Eagle Mid Cap Gr $202,195.40 $11,830.30 $0.00 -$18,632.70 $0.00 $60,709.90 $256,102.90
VT LSV Small Cap Value $30,292.87 $1,849.60 $0.00 $20,942.58 -$36.14 $2,869.33 $55,918.24
Vantagepoint Discovery R9 $315,919.73 $24,797.52 -$3,212.44 -$222,374.62 -$511.79 $20,447.28 $135,065.68
VT Invesco Discovery $641,701.52 $50,496.07 -$3,215.16 $806,297.28 -$224.30 $463,824.82 $1,958,880.23
International/Global Stock
VT ClearBridge Intl Value $121,253.49 $9,302.92 $0.00 -$120,823.66 $0.00 -$9,732.75 $0.00
Vantagepoint International R9 $471,902.71 $24,549.62 -$6,768.77 $278,426.03 -$409.24 $98,876.61 $866,576.96
Vantagepoint Ovrseas Eq Idx R5 $1,258,703.84 $108,465.91 -$13,437.78 -$298,602.57 -$1,658.42 $56,591.50 $1,110,062.48
VT Diversified International $675,055.06 $53,582.32 -$26,486.49 $325,235.96 -$1,085.02 $268,685.07 $1,294,986.90
Vantagepoint Emerging Mrkts R9 $17,997.94 $3,379.27 -$2,881.50 $552,696.65 -$222.04 $93,505.23 $664,475.55
Specialty
VT Nuveen Real Estate Secs $573,360.92 $44,995.60 -$5,546.92 $58,288.40 -$406.61 -$28,218.26 $642,473.13
VantageBroker $694,784.10 $0.00 $0.00 $271,691.16 $0.00 $432,194.29 $1,398,669.55
Total Account $52,149,359.22 $2,960,657.67 -$1,573,548.01 $0.00 -$15,402.85 $8,183,681.69 $61,704,747.72
Page 5 of 7
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 147 of 176
Annual Financial Report for
Your 401 Qualified Plan
January 1, 2020 - December 31, 2020
Activity Summary by Fund (continued)
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
(1) Note: Your brokerage account balance reflects account activity through the second to last business day of the quarter. For quarter-end information, please review your
brokerage account statement or contact TD Ameritrade.
Activity Detail
Contributions/Other Credits Distributions/Other Debits
Contributions $2,604,497.77 Distributions -$1,492,669.37
Roll-Ins $256,246.37 Beneficiary Transfers -$80,878.64
Beneficiary Transfers $80,878.64
Misc. Credits $19,034.89
Total $2,960,657.67 Total -$1,573,548.01
Account Balance by Source
Total Employer $55,558,066.52
Pre-Tax $6,146,681.20
Total Rollover $6,146,681.20
Ending Balance $61,704,747.72
Contribution Summary _
Contributions Roll-ins Date Employer
This Period $2,604,497.77 $256,246.37 01/31/2020 $208,696.56
Year to Date $2,604,497.77 $256,246.37 02/28/2020 $237,688.42
03/30/2020 $410,647.11
Activity dated outside the current period reflects 04/30/2020 $226,961.38
adjustments to your account to ensure proper crediting 05/29/2020 $237,911.41
of earnings. 06/30/2020 $203,401.10
Page 6 of 7
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 148 of 176
�C���C Annual Financial Report for
1, Your 401 Qualified Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Contribution Summary (continued)
Contributions Roll-ins Date Employer
07/31/2020 $221,033.55
08/28/2020 $234,815.41
09/30/2020 $202,918.83
10/30/2020 $163,223.43
11/30/2020 $139,429.85
12/30/2020 $117,770.72
Cash received from Employer $2,604,497.77
Total Contributions $2,604,497.77
Page 7 of 7
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 149 of 176
401 A Plan
Beneficiaries
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 150 of 176
^f � Annual Financial Report for
1C
�A Your 401 Qualified Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
Return Mail Processing Only
PO BOX 669
South Windsor,CT 06074-0669
Winning Solutions for You and Your Employees AMAL LYON
CENTRAL CONTRA COSTA SD(BENE)
Are you submitting termination dates as soon as CEN I AL CO PLACE
administratively possible? If not, start doing so today. It's MARTINEZ F LACE
easy and it helps alleviate delays when former employees
94553
request disbursements. Simply log into EZLink to submit
termination dates for any employees who are transitioning.
January 1, 2020 - December 31, 2020 Account Summary
This Period Year-to-Date
Total Plan Assets $334,904.52 Beginning Balance $275,624.08 $275,624.08
Contributions/Other Credits $0.00 $0.00
If You Need Assistance Distributions/Other Debits -$10,917.54 -$10,917.54
Gain/Loss $70,197.98 $70,197.98
Website www.icmarc.org Ending Balance $334,904.52 $334,904.52
Call Your Client Services Team 800-326-7272
Asset Allocation
Asset Percentage Balance
Category of Assets
Stable Value/Cash Management 14% $47,525.49
U.S. Stock 86% $287,379.03
Total Assets 100% $334,904.52
Plan Data
Plan Name CENTRAL CONTRA COSTA SD(BENE)
Plan Number 299623
If any of your data is incorrect, please contact Client Services so
that we can update your records.
Page 1 of 3
Please review your statement carefully. If you believe there is an error, please notify ICMA-RC at 800-326-7272
March 23, 2021 Regular FINANCE Committee Meeting AgendavIOM060P66619SI "&H76
Annual Financial Report for
Your 401 Qualified Plan
January 1, 2020 - December 31, 2020
Allocation Summary by Fund
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R9 14% 17,708.1898 $2.683814 $47,525.49
U.S. Stock
Vantagepoint Broad Mkt Idx R5 9% 840.2506 $35.06 $29,459.19
VT Contrafund 72% 1,185.4996 $203.28 $240,988.36
VT AMG TimesSquare Mid Cap Gr 5% 528.4482 $32.04 $16,931.48
Total 100% $334,904.52
Activity Summary by Fund
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund R9 $46,529.06 $0.00 $0.00 $0.00 $0.00 $996.43 $47,525.49
U.S. Stock
Vantagepoint Broad Mkt Idx R5 $24,442.89 $0.00 $0.00 $0.00 $0.00 $5,016.30 $29,459.19
VT Contrafund $191,921.81 $0.00 -$10,917.54 $0.00 $0.00 $59,984.09 $240,988.36
VT AMG TimesSquare Mid Cap Gr $12,730.32 $0.00 $0.00 $0.00 $0.00 $4,201.16 $16,931.48
Total Account $275,624.08 $0.00 -$10,917.54 $0.00 $0.00 $70,197.98 $334,904.52
Activity Detail
Contributions/Other Credits Distributions/Other Debits
Distributions -$10,917.54
Total $0.00 Total -$10,917.54
Page 2 of 3 299623
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 152 of 176
N
n� Annual Financial Report for
ICMA
- ( Your 401 Qualified Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Account Balance by Source
Total Employer $334,904.52
Page 3 of 3
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 153 of 176
RHS Plan
(District Contributions)
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 154 of 176
"�A
Annual Financial Report for
1CMhRC
Your VantageCare Retirement Health Savings Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
Return Mail Processing Only
PO BOX 669
South Windsor,CT 06074-0669
Important Reminder for Retiree Health Program TEJI OWALLEY
SponsorsAffordable Care Act (ACA) 6055/6056 Reporting in CENTRAL CONTRA COSTA SANI DIST
2021 5019 IMHOFF PLACE
Retiree health program sponsors with RHS or 401(h) accounts MARTINEZ CA 94553
need to file certain information on their plan participants with
the IRS and will need to send participants specific
information in 2021. Log in to EZLink to access the ACA
6055/6056 Report to help meet your deadlines.
January 1, 2020 - December 31, 2020 Account Summary
This Period Year-to-Date
Total Plan Assets $437,790.51 Beginning Balance $125,226.21 $125,226.21
Contributions/Other Credits $255,666.06 $255,666.06
If You Need Assistance Fees -$3,756.25 -$3,756.25
Gain/Loss $60,654.49 $60,654.49
Website www.icmarc.org Ending Balance $437,790.51 $437,790.51
Call Your Client Services Team 800-326-7272
Asset Allocation
Asset Percentage Balance
Category of Assets
Stable Value/Cash Management 1% $5,693.96
Bond 2% $5,974.76
Balanced/Asset Allocation 82% $360,407.14
U.S. Stock 14% $61,808.19
Plan Data International/Global Stock 1% $3,906.46
Plan Name CENTRAL CONTRA COSTA SANI DIST Total Assets 100% $437,790.51
Plan Number 800025
If any of your data is incorrect, please contact Client Services so
that we can update your records.
Page 1 of 5
Please review your statement carefully. If you believe there is an error, please notify ICMA-RC at 800-326-7272
March 23, 2021 Regular FINANCE Committee Meeting AgendavIOM060P666u19SIS&H76
Annual Financial Report for
Your VantageCare Retirement Health Savings Plan
January 1, 2020 - December 31, 2020
Allocation Summary by Fund
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund S2 1% 5,484.5295 $1.038186 $5,693.96
Bond
Vantagepoint Core Bond Idx S2 1% 157.3429 $31.84 $5,009.80
Vantagepoint Infltn Focused S2 0% 26.3618 $30.74 $810.36
Vantagepoint High Yield S2 0% 13.2025 $11.71 $154.60
Balanced/Asset Allocation
VP Milestone Ret Income S2 0% 41.8450 $19.69 $823.93
Vantagepoint Milestone 2015S2 1% 236.3845 $22.80 $5,389.57
Vantagepoint Milestone 2020 S2 3% 591.0468 $24.09 $14,238.31
Vantagepoint Milestone 2025S2 5% 884.2063 $25.71 $22,732.96
Vantagepoint Milestone 2030 S2 9% 1,432.3531 $27.24 $39,017.30
Vantagepoint Milestone 2035S2 11% 1,716.1511 $28.70 $49,253.51
Vantagepoint Milestone 2040 S2 17% 2,481.4715 $29.94 $74,295.26
Vantagepoint Milestone 2045S2 21% 3,220.9563 $29.09 $93,697.60
Vantagepoint Milestone 2050 S2 9% 1,752.6686 $21.79 $38,190.65
Vantagepoint Milestone 2055S2 4% 1,142.1167 $14.46 $16,515.00
Vantagepoint Milestone 2060 S2 1% 223.5180 $12.48 $2,789.50
Vantagepoint MP Lng-Trm Gr S2 1% 62.2493 $55.64 $3,463.55
U.S. Stock
Vantagepoint 500 Stock Idx S2 5% 395.9173 $55.70 $22,052.59
Vantagepoint Broad Mkt Idx S2 2% 71.7250 $112.07 $8,038.21
Vantagepoint Grwth & Income S2 1% 31.9323 $64.44 $2,057.72
Vantagepoint Growth S2 4% 145.1091 $112.22 $16,284.14
Vantagepoint Select Value S2 0% 50.2962 $26.77 $1,346.43
Vantagepoint Md/Sm Cc Idx S2 2% 104.9794 $66.83 $7,015.78
Vantagepoint Aggressive Ops S2 1% 26.6464 $131.04 $3,491.74
Vantagepoint Discovery S2 0% 46.7173 $32.57 $1,521.58
Page 2 of 5 800025
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 156 of 176
"�A
ICMn� Annual Financial Report for
�'( Your VantageCare Retirement Health Savings Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Allocation Summary by Fund (continued)
Percent Units/ Unit/Share Ending
Investment of Assets Shares Value Balance
International/Global Stock
Vantagepoint Ovrseas Eq Idx S2 1% 153.5720 $24.25 $3,724.13
Vantagepoint Emerging Mrkts S2 0% 14.7874 $12.33 $182.33
Total 100% $437,790.51
Activity Summary by Fund
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
Stable Value/Cash Management
Vantagepoint PLUS Fund S2 $238.31 $1,178.85 $0.00 $4,267.22 -$18.42 $28.00 $5,693.96
Bond
Vantagepoint Core Bond Idx S2 $0.00 $1,963.35 $0.00 $2,988.36 -$26.71 $84.80 $5,009.80
Vantagepoint Infltn Focused S2 $418.21 $513.64 $0.00 -$162.85 -$7.38 $48.74 $810.36
Vantagepoint High Yield S2 $46.82 $97.60 $0.00 $0.00 -$1.25 $11.43 $154.60
Balanced/Asset Allocation
VP Milestone Ret Income S2 $424.78 $513.64 $0.00 -$169.28 -$7.23 $62.02 $823.93
Vantagepoint Milestone 2015S2 $1,651.83 $3,309.48 $0.00 $0.00 -$50.00 $478.26 $5,389.57
Vantagepoint Milestone 2020 S2 $6,160.01 $8,899.20 $0.00 -$2,058.98 -$138.54 $1,376.62 $14,238.31
Vantagepoint Milestone 2025S2 $7,941.79 $14,589.01 $0.00 -$1,995.33 -$212.50 $2,409.99 $22,732.96
Vantagepoint Milestone 2030 S2 $12,084.32 $21,615.38 $0.00 $1,445.82 -$313.57 $4,185.35 $39,017.30
Vantagepoint Milestone 2035S2 $15,262.04 $31,561.30 $0.00 -$3,941.97 -$462.51 $6,834.65 $49,253.51
Vantagepoint Milestone 2040 S2 $20,712.83 $43,755.43 $0.00 $122.28 -$668.75 $10,373.47 $74,295.26
Vantagepoint Milestone 2045S2 $26,366.32 $54,205.73 $0.00 $0.00 -$787.50 $13,913.05 $93,697.60
Vantagepoint Milestone 2050 S2 $11,557.55 $21,541.72 $0.00 -$273.27 -$368.68 $5,733.33 $38,190.65
Vantagepoint Milestone 2055S2 $3,897.74 $11,317.31 $0.00 -$942.72 -$206.25 $2,448.92 $16,515.00
Vantagepoint Milestone 2060 S2 $0.00 $1,168.20 $0.00 $1,215.99 -$12.50 $417.81 $2,789.50
Vantagepoint MP Lng-Trm Gr S2 $1,026.61 $2,006.36 $0.00 $0.00 -$25.00 $455.58 $3,463.55
Page 3 of 5
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 157 of 176
Annual Financial Report for
Your VantageCare Retirement Health Savings Plan
January 1, 2020 - December 31, 2020
Activity Summary by Fund (continued)
Beginning Contributions/ Distributions/ Ending
Investment Balance Other Credits Other Debits Transfers Fees Gain/Loss Balance
U.S. Stock
Vantagepoint 500 Stock Idx S2 $5,168.83 $12,212.72 $0.00 $830.71 -$146.36 $3,986.69 $22,052.59
Vantagepoint Broad Mkt Idx S2 $2,107.83 $4,626.07 $0.00 $17.87 -$60.99 $1,347.43 $8,038.21
Vantagepoint Grwth & Income S2 $589.06 $1,206.18 $0.00 $0.00 -$15.21 $277.69 $2,057.72
Vantagepoint Growth S2 $3,164.45 $7,235.58 $0.00 $3,139.73 -$77.40 $2,821.78 $16,284.14
Vantagepoint Select Value S2 $454.88 $723.56 $0.00 $0.00 -$10.57 $178.56 $1,346.43
Vantagepoint Md/Sm Cc Idx S2 $3,327.42 $5,887.12 $0.00 -$3,714.25 -$66.82 $1,582.31 $7,015.78
Vantagepoint Aggressive Ops S2 $447.87 $1,237.31 $0.00 $1,088.84 -$18.15 $735.87 $3,491.74
Vantagepoint Discovery S2 $455.84 $723.56 $0.00 $0.00 -$10.67 $352.85 $1,521.58
International/Global Stock
Vantagepoint Ovrseas Eq Idx S2 $1,671.73 $3,480.17 $0.00 -$1,858.17 -$42.03 $472.43 $3,724.13
Vantagepoint Emerging Mrkts S2 $49.14 $97.59 $0.00 $0.00 -$1.26 $36.86 $182.33
Total Account $125,226.21 $255,666.06 $0.00 $0.00 -$3,756.25 $60,654.49 $437,790.51
Activity Detail W
Contributions/Other Credits Distributions/Other Debits
Contributions $255,666.06
Total $255,666.06 Total $0.00
Account Balance by Source
Total Employer $437,790.51
Page 4 of 5
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 158 of 176
�C^��� Annual Financial Report for
Your VantageCare Retirement Health Savings Plan
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
January 1, 2020 - December 31, 2020
Contribution Summary
Contributions Date Employer
This Period $255,666.06 01/31/2020 $20,784.26
Year to Date $255,666.06 02/28/2020 $20,805.39
03/30/2020 $20,858.10
Activity dated outside the current period reflects 04/30/2020 $20,711.02
adjustments to your account to ensure proper crediting 05/29/2020 $21,462.74
of earnings. 06/30/2020 $21,367.52
07/31/2020 $21,520.26
08/28/2020 $21,494.97
09/30/2020 $21,347.46
10/30/2020 $21,472.46
11/30/2020 $21,838.36
12/30/2020 $22,003.52
Cash received from Employer $255,666.06
Total Contributions $255,666.06
Page 5 of 5
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 159 of 176
Attachment 4
Summary of Core Provisions and Changes to Administrative Procedures
Old Protocol New Proposed
Topic Comments
(2012 AP and 1982 Board Document) Administrative Procedure
Advisory Committee Appointed by Department Director when
Appointments there is a vacancy No change No issues expressed with current appointment rules.
Advisory Committee Chair Controller Finance Manager This position was retitled several years ago
Similar to Board meetings,specifying recurring meeting
timeslots will reduce unpredictability of meetings,improve
Specifies regular recurring quarterly meetings to be held on attendance and frequency compared to past years.
Advisory Committee the first Wednesday of every February,May,August,and Designated meeting dates allows for TPA's timely
Meeting Frequency Not specified,beyond annual meeting November. completion of quarterly financial results.
Advisory Committee With the exception of the Controller,2 With the exception of the Finance Manager,3 year Goal of capping consecutive terms is to ensure
Member Terms year staggered terms. No limits specified. staggered terms with a maximum of two consecutive terms turnover/diversity in representation.
Requires Advisory Committee members to file an annual Advisory Committee agreed this was an important provision
Conflicts of Interest Nothing specified Form 700 with the Secretary of the District. to add.
This is an important element in the event of unforeseen
Deputy Plan Administrator None specified Human Resources Manager staff turnover to ensure business can proceed unhindered.
Still requires approval by Advisory Committee,however
specifies simple majority vote of all Members is sufficient. Clarification needed for plan administration purposes and
Also,as Advisory Committee meets quarterly clarifies that for the TPA. Establishing 30 day maximum waiting period
Approval by Advisory Committee,however requests should be considered for approval within 30 days, will benefit participants,while still allowing for some
Emergency Withdrawals did not specify number of votes needed. which may necessitate an"emergency meeting". reasonable period for protocol.
Enrollment,terminations, Elaborates on various mechanisms to change elections and
and other administrative Referred to old business practices and old emphasizes use of TPA's website and San Central intranet to New language is more informative as well as flexible should
matters forms no longer in use access latest forms. TPA or names of documents change.
Creates unnecessary administrative burden. Previously
made sense in time of manual paperwork,however"self-
Minimum employee service"approach is more accommodating for Plan
contribution $10(per pay period/month) Eliminated minimum contribution participants and administrative staff.
4 Departments(Administration,
Engineering&Technical Services, Treatment Plant Operations and Collection System
Treatment Plant Operations,Collection 3 Departments(Administration,Engineering&Technical Operations have since been consolidated into an Operations
Membership Departments System Operations) Services,and Operations) Department.
Periodic Review of Requires Advisory Committee review document at least Will help ensure document stays current and remains
Document Nothing specified every two years. relevant.
Publishing of Advisory
Committee Meeting Specifies meeting minutes will be published on the San Clarifies responsibility for staff and Plan Administrator to
Minutes Nothing specified Central intranet. make this information available regularly.
General Manager can approve revisions to internal General Manager executing Administrative Procedures
Revisions/Approval administrative procedures document. Board shall approve documents that are accompanied by an overarching Board
Authority I Board,revisions last approved in 2012 loverarching authoritative Board Policy document. I Policy is in-line with current Central San business practices.
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 160 of 176
Page 49 of 57
Attachment 5
Number: AP 10X
Authority: General Manager
Effective: x/xx/2021
Revised: n/a
Reviewed: n/a
Initiating Dept/Div: Finance ---
Date Signed: x/xx/2021
. CENTRALSAN
Roger S. Bailey, General Manager
Philip Leiber, Director of Finance &Administration
T. Kevin Mizuno, Finance Manager
ADMINISTRA DURE
D RR SATION PLAN
1. PURPOSE
Central Contra a Sanita istrict's (Central San's) Deferred Compensation Plan (the
Plan) provides a m employ benefit for its employees and the accumulated fund balance
represents a significao ry value. The Plan provides for tax-deferred contributions, in
lieu of current income, t vide future payments upon retirement, death, disability, or other
termination of employment with Central San.
An overarching Board Policy to this document shall clarify the role, authority, and responsibility
of the Deferred Compensation Plan Advisory Committee (the Committee), which oversees the
Plan. The purpose of this document is to expand on the overarching Board Policy and
establish guidelines for internal administrative purposes for the benefit of Central San's staff
and the Committee.
2. SCOPE
This policy shall apply to the Committee and staff charged with overseeing and administering
the 457(b) deferred compensation, the 401(a)-money purchase, and the 401(h) retiree health
accounts plans, which collectively comprise the Plan.
Page 1 of 9
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 161 of 176
Page 50 of 57
Attachment 5
3. BACKGROUND
In January 1976, the District voluntarily withdrew from participation in the Federal Social
Security System and established a Deferred Compensation Plan. Federal Law allows
employees to defer a portion of their salary that would otherwise be considered taxable wages
by participating in a Deferred Compensation Plan.
The District has entered into an agreement with a third-party administrator(TPA)to administer
the Plan. The District has the sole authority to enforce the Plan and is responsible for the
operation of the Plan. The Finance Manager serves as the designated Plan Administrator
and shall have the powers authorized by the administrative services agreement executed
between the District and the TPA. The Human Resources and Organizational Development
Manager shall serve as the Deputy Plan Administrator.
4. DEFERRED COMPENSATION PLAN ADVISORY COMMI
To facilitate the internal administration of the Plan, a err ompensation Plan Advisory
Committee (Committee), was established by the ict's Boa f Directors in 1982. The
Deferred Compensation administrative procedu adopted by th oard specified that the
Committee shall operate under the guidance o Co ler as Chairperson. Following staff
reorganizations since then, the Controller position een reclassified to the title of Finance
Manager.
a. Committee Membership
At least one non-ma me empl a is selected from each department to serve
on the Committee. lecti a ent representatives to the Committee is the
responsibility of the rtme irectors. The Finance Manager, as Plan
Administrator sp le for notifying the Department Director when a
represent s ter s red or when a replacement is needed for any other
reason. Commi shall include representation from both the Employee's
Association Iic E Ioyees Union (Local 1) and the Management Support
Confidential G CG).
b. Terms of Service
With the exception of the Finance Manager, which is a permeant term position,
Committee Members may serve a maximum of two consecutive three-year terms. In
order to overlap the expiration of members' terms, members' terms shall be staggered
in 1-year intervals between one another. Should a department representative resign,
terminate employment, or transfer to another department during the term, the Director
of the department losing representation selects a replacement member to serve the
remaining duration of the incumbent's term.
c. Scope of Committee Activities
Included in the scope of activities of the Advisor Committee are: (1) establish internal
administrative procedures, (2) develop a plan summary document, (3) provide
Page 2 of 9
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 162 of 176
Page 51 of 57
Attachment 5
fiduciary oversight, (4) review requests for emergency withdrawals, (5) review
investment performance, and (6) develop informative reports to be used by the Board
and Management. Additional details on these areas of scope are included below:
i. Administrative Procedures
The Committee will establish internal District administrative procedures within
the provisions of the Plan agreement with the TPA. The administrative
procedures will describe the routine document processing for enrollment and
termination of participants, the frequency and timing of revisions to account
allocations and the requirements for withdrawal of funds. Once approved by
the Committee, the administrative procedures will be submitted for approval by
the General Manager.
ii. Participant Education
Committee Members shall provide direc to Ian Administrator and TPA,
as applicable, on activities, literatur ents, an er unique and engaging
ways to educate participants of en e its and s ices of the Plan with a
goal of increasing enrollment a ant investment in the Plan. The
Committee shall periodically revie cation and outreach efforts of the TPA
to assess Plan enrollme he Co ttee shall develop a Plan Summary
document summarizing a is eferred Compensation Plan for
distribution to participants. h o nt will be revised as changes to the
Plan or admini pro ures are made and made available to all
employees.
iii. Fiduciar Ove
T ommitt ha t as fiduciaries of the Plan overseeing the activities of
th n's TPA d working to obtain appropriate value for Plan participants
that i siste ith other governmental deferred compensation plans of like
sizextent and as set forth in the attached Exhibit A, Committee
Member O ntation and Education Policy, annually, the Committee members
must complete fiduciary training to ensure responsibilities and roles are
understood.
The Committee may receive inquiries from participants related to the accuracy
or propriety of account balances and other information presented on
statements provided by the TPA. Such inquiries will be researched by review
of records maintained within the District and communication with the TPA and
Plan Administrator, as required. The Committee Chairperson shall ensure
timely responses are provided to Plan participants.
Page 3 of 9
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 163 of 176
Page 52 of 57
Attachment 5
iv. Emergency Withdrawals
Requests for emergency withdrawals of funds from the Plan will be reviewed
and considered for approval by the Committee. The Committee Chairperson
shall ensure the Committee's recommendation to honor or deny requests is
communicated to the applicant and filed with the TPA, if applicable, within 30
days of the District's receipt of the application.
v. Investment Performance
The Committee shall monitor and assess the quarterly, annual, and inception-
to-date investment performance of the Plan and select and revise the
investment design features of the Plan as necessary. Design features may
include the number of and types of investmen alternatives available to Plan
participants.
vi. Annual Report
The Committee shall submit an A I Re ort to D t Management and the
Board of Directors which will ' ude tistical data such as numbers of
participants, average fund balanc average net investment revenue or
loss, as well as an evalu of the ormance by the TPA. The report will
also describe activities Co kitee and, if applicable, provide
recommendations for ch e Plan document. The analysis of
investment perfo a for calendar year then ended, including inception
to date results all b inclu in the Annual Report to the Board.
d. Rules of Order and
A quorum st be s or the Committee or its subcommittees to conduct
business. simple m rity of Committee membership shall constitute a quorum. In
the case of ven nu ered Committee membership size, a quorum shall constitute
half of membe one member. A simple majority of Committee membership is
required to pass enact any motion or action recommended by any Committee
member. Members may not attend meetings through delegates or authorize voting by
proxy.
e. Regular Committee Meetings
Regular meetings of the Committee are held on a quarterly basis on the first
Wednesday of the following months: February, May, August, and November. This
schedule will allow sufficient time for the completion of financial reports for the fiscal
quarters ending March 31St, June 301h, September 30t", and December 31St, the
quarterly investment and general market performance of which are critical for
discussion of the committee. Should this meeting date fall on a District holiday, the
meeting shall be automatically rescheduled to the following business day unless an
alternative date is selected and approved by the Committee.
Page 4 of 9
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 164 of 176
Page 53 of 57
Attachment 5
f. Special or Emergency Committee Meetings
Certain circumstances, such as review of emergency withdrawal requests, may
necessitate an emergency or special meeting of the committee to occur on a date
other than the regularly scheduled meetings describe previously. Such emergency
meetings shall be called to order by the Committee Chairperson.
g. Meeting Agendas and Materials
The Committee Chairperson and/or his/her designee will prepare and distribute to
Committee members an agenda for each Committee meeting containing a list of
specific matters to be discussed, considered, or decided at the meeting. The
Committee may only discuss, consider, or make decisions on matters related to those
listed on the agenda. The Chairperson will make ev effort to have the agenda and
meeting materials completed and distributed to C ittee members at least three (3)
calendar days before each meeting.
h. Meeting Minutes and Committee Rec s
The Chairperson and/or his/her designee ensure that minutes of all meetings of
the Committee are taken. A writ of th inutes taken at prior meetings of the
Committee shall be presented to e approval at subsequent meetings.
Once approved by the Co mittee, in shall be posted on the Central San
intranet for accessibilit entr an employees.
L Conflicts of Intere
To ensure tr inimize conflicts of interest, Committee Members shall
file a St ent of o Interests form (Form 700) with the Secretary of the
District up pointm , termination, and annually while serving on the Committee.
Committee m ers responsible for being cognizant of any apparent conflicts of
interest when vo Plan matters and abstain from voting as appropriate.
5. CHANGES AFFECTING THE DEFERRED COMPENSATION PLAN
Any changes in the Internal Revenue Service regulations and laws which would affect the
contribution amount are communicated by the Finance Manager to the employees and the
Committee for revisions to various written documents. The Committee shall establish a review
schedule for the Administrative Procedures and the Plan Summary to ensure that this
information is current.
6. STAFF ADMINISTRATIVE MATTERS
While online employee self-service is preferred, manual forms for enrollment, changes,
emergency withdrawals, and termination withdrawals, are available through the Finance
Division. The Plan TPA prepares a quarterly statement of earnings for each employee which
is delivered to the employee.
Page 5 of 9
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 165 of 176
Page 54 of 57
Attachment 5
a. Enrollment
The Human Resources Division provides all new employees with an information
packet containing the Administrative Procedures for the voluntary 457(b) Deferred
Compensation Plan and access to the plan summary. Enrollment can be completed
in one of the following three ways:
i. Online Enrollment
Employees may complete the enrollment process online, including selecting
your investment choices. To enroll online, log onto TPA's website as provided
on Central San's dedicated deferred compensation intranet site, selecting plan
#303896, and choosing either "express" or "comprehensive enrollment".
Employees will have the opportunity to en investment and beneficiary
information during or after enrollment. All uction elections must be made
in the employees Oracle Benefits Self-S ccount or communicated with
the Human Resources Division to tak ect.
ii. Meet with a Plans Specialist
Employees may meet with a TPA pecialist the complete the enrollment
process. Refer to the Plamary on Central San's intranet for contact
information. All deductio m be made in the employee's Self-
Service Benefits account r cated with the Human Resources
Division to take
iii. Complete a plic
Empl n ain an enrollment form from the Finance Division.
E ees a include basic personal information and state their
el d deferr mount. Completed should be provided to the Human
Res s divi n for processing.
b. Changes to a Pa ipant's Account
Employees may make changes to their account during any month. An employee may
make one or more of the following changes to his/her account, effective the following
pay period.
i. An employee who elected not to participate when hired may enroll in the Plan.
ii. An employee may change the amount of his/her personal contribution to the
Plan (increase or decrease).
iii. An employee may change the account allocation of moneys previously
contributed (move money among fixed and variable accounts).
iv. An employee may change the allocation of future contributions.
Page 6 of 9
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 166 of 176
Page 55 of 57
Attachment 5
The Plan Summary page on Central San's intranet provides links to the TPA's website
for managing these changes online. The most efficient way to make a deduction
election change is for employee's participating in the plan to log into their online
Central San Self-Service Benefits account. Deduction changes processed manually
must be completed and submitted to the Human Resources division for processing
prior to taking effect.
c. Unforeseen Emergency Withdrawals
Only in the event of extreme financial hardship may an employee make a cash
withdrawal from the Plan. An unforeseeable emergency beyond the employee's
control must exist. Any amount withdrawn is subject ederal and state taxes.
Emergency Withdrawal Applications are avail ine as specified in the Plan
Summary or may be requested from the Fin c Divis Although applications are
processed as expeditiously as possible, t proval pro re may take as long as
30 days. The procedure is as follows:
i. The employee receives an emerg withdrawal packet from the Finance
Division and returns th eted s and required documents to the
Finance Manager.
ii. The Finance M vie a request and back up support documents to
ensure the re st m s the S requirements.
iii. The Finance r nota i Committee members of the application and shall
inclu li n on the agenda for discussion and action at the next
Co ittee in a recurring meeting of the Committee is not already
S uled withi 0 days of the emergency withdrawal application, the Finance
Man r shall edule an Emergency meeting of the Committee to review
and co er application for approval.
iv. The Committee advises the applicant, in writing, of its position on the
application.
v. An authorized District signature (the Finance Manager) is obtained.
vi. The Finance Manager files accurate and fully executed documents to the TPA.
vii. The employee should receive funds directly from the TPA once processed.
d. Terminations (Including Retirement)
Upon termination, a few options are available to employees, as referenced in the Plan
Summary available on Central San's intranet. Employees leaving the District are
encouraged to meet with a TPA Plan Specialist to discuss their various withdrawal
options. Options include the following:
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Page 56 of 57
Attachment 5
i. Retain Funds in the Plan
Upon termination of employment, the Finance Division shall update an
employee's status in the TPA administrative system. Employees will continue
to be invested in the fund and have access to the resources available.
Terminated (or retired) employees do not have to move their funds to another
provider and are not required to take withdrawals until reaching the age 72.
Advantages of keeping funds in the Plans include low administrative fees,
continued support from the TPA Plans Specialist, tax benefits and access to
financial planning and financial planning professionals at no cost to the former
employee.
ii. Request a Distribution
Former employees may take a lump sum ver an expense or decide on a
monthly or quarterly amount to suppl n nsion income. Participants
determine how distributions are ma nd ma ange their strategy at any
time. Withdrawal requests can be a online in t A's website with direct
deposit available. Participants also rk with a PA Plan Specialist on a
unique withdrawal strategy to ad x concerns and ensure the account
lasts through retirement.
iii. Consider Consolidating O de
Terminatedpa a ma oll other 401(k), 401(a), 457(b), 403(b) and
Traditional I to a ting p s. Having all plans in one place may make
keeping up w' axes and your investments easier to manage.
Partici u rk directly with the TPA on these options.
7. PERIODIC REV
This Administrative edu r hall be reviewed at least every two years by the Committee
and revised as need e ensure it accurately reflect changes in District operations,
laws/regulations, personnel and objectives. Consistent with all District Administrative
Procedures, any changes must be authorized by the General Manager prior to taking effect.
Page 8 of 9
March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 168 of 176
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Attachment 5
EXHIBIT "A" COMMITTEE MEMBER EDUCATION POLICY
The District finds that it is critical for the sound governance of the Plan for Committee members
to be fully informed with regard to the nature, purposes, structure, and operational systems and
processes of Plan.
The District further finds that it is important that Committee members are provided with appropriate
education and training in areas that will facilitate the performance of their governance and
oversight responsibilities as Committee members and fiduciaries for the Plan.
Committee Member Education
1. Each Committee member is required to complete annual training regarding fiduciary
responsibilities, and is encouraged to seek to increase their knowledge of areas impacting
the Plan (i.e. investments, asset allocation, etc.). The PJ& Administrator and/or his/her
designee will coordinate annual fiduciary training, and provide additional offerings to
support continuing education on a quarterly basis.
2. Subject to the approval of a Committee Memb supervisor or manager, Committee
members are encouraged to attend select fere s and se inars as might become
available relating to:
a. Investment issues and trend
b. Retirement and deferr omp n be efits design;
c. Fiduciary mana ent o ploy benefit trusts; and
d. Other subj la o the oversight of the Plan;
3. The Plan Ad istrator an r hi er designee will periodically provide to the Committee
information on ilable c erences, seminars, and training provided by the third-party
administrator or r s es. Cost effectiveness of the various educational options
should be considere
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March 23, 2021 Regular FINANCE Committee Meeting Agenda Packet- Page 169 of 176