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Home My WebLink About05.a. Receive Safety Program 2020 Annual Report Page 1 of 19 Item 5.a. ,orVIOIN SAN March 9, 2021 TO: ADMINISTRATION COMMITTEE FROM: JERRYLEDBETTER, SAFETYOFFICER REVIEWED BY: TEJI O'MALLEY HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT MANAGER ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE SAFETY PROGRAM 2020 ANNUAL REPORT Please see the 2020 Annual Report (attached). Strategic Plan Tie-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service GOAL TWO: Environmental Stewardship Strategy 1—Achieve 100% compliance in all regulations GOAL FOUR: Workforce Development Strategy 4—Meet or exceed industry safety standards GOAL SEVEN:Agility and Adaptability Strategy 1—Maintain a safe working environment for employees and the public during the COVID-19 pandemic , Strategy 2—Plan ahead for scenarios of direct adverse impacts ATTACHMENTS: 1. 2020 Annual Report 2. Presentation March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 9 of 44 Page 2 of 19 Attachment 1 CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT Central Contra Costa Sanitary District Safety Program Annual Report Calendar Year 2020 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 10 of 44 Page 3 of 19 Safety Program 2020 Annual Report Our Mission: The primary objective of the Safety Program is to reduce injuries, accidents, and environmental impact while ensuring compliance. We achieve this by providing high quality training, comprehensive workplace evaluation, incident response, hazardous materials management from acquisition to disposal, and by managing regulatory information. The Safety Workgroup understands that to maintain an effective Environmental, Health and Safety Program, it needs the continued support and commitment of Central Contra Costa Sanitary District's (Central San) management and the participation of all workgroups. Safety staff will continue to work closely with both groups to foster and maintain this support. Safety Program Annual Report Calendar Year 2020 1 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 11 of 44 Page 4 of 19 Table of Contents Injury/Illness Analysis--------------------------------------------------------------------------------------------------------3 Incident Rates 7 SafetyTraining-------------------------------------------------------------------------------------------------------------------8 SafetyAccomplishments--------------------------------------------------------------------------------------------------g 2020 Goals and Objectives for the Safety Workgroup----------------------------------------------10 Safety Program Annual Report Calendar Year 2020 2 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 12 of 44 Page 5 of 19 Safety Program Injury/Illness Analysis Central San incurred four Occupational Safety and Health Administration (OSHA) Recordable Injury/Illness cases and six first aid-only cases during the 2020 calendar year (CY) (see Graph 1). The recordable cases consisted of one lost time, one lost time with restricted work, and two medical only cases. There was a decrease from 10 to four recordable cases (-60%) from the CY 2019 to the CY 2020. The Safety Workgroup continues to encourage employee reporting of first aid only injuries/illnesses and near-misses. The Safety Workgroup uses this data to help identify and correct hazards in the workplace that could result in a recordable injury, as well as tailor safety training to address these hazards. Graph 1 OSHA Recordable Injuries Comparision by Year 18 16 14 12 10 8 6 2 ' 1� A 2014 2015 2016 2017 2018 2019 2020 ■Adm/Eng 2 6 4 0 3 0 0 ■CSO 8 5 8 6 4 5 1 POD 3 3 5 4 1 5 3 TOTAL 13 14 17 10 8 10 4 The total number of lost workdays decreased significantly from 60 to 24 (-60%) from CY 2019 to CY 2020 (see Graph 2). The total number of restricted workdays decreased from 341 to 128 (-62%) from CY 2019 to CY 2020 (see Graph 3). The Safety Workgroup continues to concentrate on accident causation and directed training. These efforts have kept the number of recordable injuries low and the severity of days remains at 6.0 days/claim. The number of restricted workdays decreased from 34.1 days/claim to 32.0 days/claim. Safety Program Annual Report Calendar Year 2020 3 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 13 of 44 Page 6 of 19 Graph 2 Days Away from Work Comparison by Year 300 250 200 150 10011 ' 50 • 2014 2015 2016 2017 2018 2019 2020 ■Adm/Eng 0 0 13 0 0 0 0 ■CSO 2 12 0 5 247 0 8 POD 180 88 37 17 0 60 16 TOTAL 182 100 50 22 247 60 24 Graph 3 Restricted Work Days Comparison by Year 400 350 300 250 200 150 100 — 50 ' 0 2014 2015 2016 2017 2018 2019 2020 Adm/Eng 7 0 98 0 0 0 0 CSO 215 97 185 100 155 104 0 POD 19 32 31 53 1 237 128 TOTAL 241 129 314 153 156 341 128 Safety Program Annual Report Calendar Year 2020 4 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 14 of 44 Page 7 of 19 The leading mechanisms of injuries/illnesses at Central San during CY 2020 were: 1. Contact with Object or Equipment 2. Overexertion or Bodily Reaction Graph 4 Mechanism of Injury/Illness Overexertion or Contact with Object Bodily Reaction 75% or Equipment 25% The most common type of injury was Sprain/Strains, which accounts for 75% of all injuries. The second most common injury was Pinch/Puncture/Cut which accounted for 25%. None of the CY 2020 injuries were associated with common activities, equipment, or procedures. The Safety Workgroup will continue targeting Pinch/Puncture/Cut as well as Strain/Sprain related injuries while conducting classes in the CY 2020 training schedule. The common mechanism for these injuries are related to Slips/Trips/Falls and Overexertion. The most common injured body parts are: 1. Hand/Finger 2. Back 3. Foot/Ankle 4. Shoulder Safety Program Annual Report Calendar Year 2020 5 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 15 of 44 Page 8 of 19 Graph 5 Types of Injuries Sprain/Strain Pinch/Puncture/Cut 75% 25% Graph 6 Body Parts Shoulder Hand/Finger 25% 25% Foot/Ankle Back 25% 25% Safety Program Annual Report Calendar Year 2020 6 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 16 of 44 Page 9 of 19 Incident Rates Central San's Incident Rates are calculated using the injuries recorded on the California Occupational Safety and Health Administration (CalOSHA) 300 Log Form each calendar year. The rates vary from year to year due to the frequency and severity of the injuries occurring and by the number of hours worked (exposure time). Table 1 Days Away Restricted Timbays Away, Time Days Recordable Rake' Rate Rate Restricted or Recordable Severity Rate Transferred 2019—NAICS 221304 California 5.5 .3 2"1 3.4 NA Sewage Treatment Facilities CY 202D—Central San 1.5 0.7 0.0 0.7 0.7 6.0 CY 2019—Central San 3.7 0.7 2.2 3.0 0.7 6.0 CY 20 18—Central San 3.0 1.1 0.7 1.9 1.1 30.9 2019—Utilities 5.1 1.4 1.2 2.7 2.4 NA California Local Government The Safety Workgroup's goal is to meet or exceed industry safety standards by achieving a Bureau of Labor Statistics (BLS) Industry Injury Rate that is lower when compared to other California and Bay Area sanitary districts. The recordable rate for CY 2020 is 1.5, which is less than the CY 2019 rate of 3.7, due to the decreased number of recordable claims in 2020. Central San's recordable rate is below the BLS Rate for California's Sewage Treatment Facilities at 1.5 versus 5.5 (-72%). Additionally, both the Days Away Rate and Other Recordable Rate are well below the BLS Rates. Central San's Restricted Time Rate is lower than the BLS Restricted Time Rate for California Sewage Treatment Facilities (0.0 vs 1.3). The Safety Workgroup sees this as an indication of the successful implementation of the Central San Return-to-Work Program that places employees back on the job with modifications or job reassignment instead of resulting lost workdays. This provides an opportunity for the employee to work-harden and remain a part of the Central San culture while recovering from their injury/illness. Previously, the Board of Directors requested comparisons of Central San to other industries. Unfortunately, the BLS Rates for 2020 were not available for this comparison at the time of this report. BLS Rates were pulled from 2019 for utility systems for local governments. These local governments include cities, counties, Safety Program Annual Report Calendar Year 2020 7 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 17 of 44 Page 10 of 19 community service districts, park and recreation districts, etc. that perform underground construction, road, facilities maintenance, and utility work. Central San's Incident Rate is 70% lower than the rate of the Local Government - Construction and Local Government — Utilities. Additionally, the Days Away Rate is half the rate of these two Categories at 0.7 and 1.4, respectively. Safety Training The Safety Workgroup is responsible for assessing Central San's safety training needs, developing and coordinating safety training programs, and monitoring and evaluating the effectiveness of the programs. During CY 2020, the Safety Workgroup implemented Online Safety Training Coursework through Target Solutions. Employees completed 5,039 individual training courses on 201 separate training subjects. Examples are provided below: • COVID-19 Exposure Prevention • Hazard Communication Plan • Asbestos Awareness • Ladder & Scaffolding Safety • Atmospheric Monitor Training • Ladders and Scaffolding • Back Injury Prevention • Lead Awareness • Bloodborne Pathogens • Lock-Out / Tag-Out • Confined Space Awareness • Low Voltage Electrical Safety • Confined Space Entry • Manlift/Scissor Lift Training • Defensive Driving • New Employee Safety Orientation • Driver Safety • NFPA 70E Overview • Fall Prevention and Protection • Personal Protective Equipment • Fire Extinguisher/Prevention Safety • Power and Hand Tool Safety • Forklift Recertification • Powered Cart & Low Speed Vehicle Safety • Forklift Safety • Respiratory Protection • HAZMAT Spill Prevention & Control • Slips, Trips, and Falls • Hearing Protection Training • SRM0206 Ergonomics • Heat Illness Prevention • Workplace Violence Prevention • Injury & Illness Prevention Program • Protection for Wildfire Smoke Safety Program Annual Report Calendar Year 2020 8 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 18 of 44 Page 11 of 19 Safety Accomplishments In CY 2020, the following Safety accomplishments were achieved: • Responded to Local and National Emergencies: 1. Wildfires of 2020 — Air Quality Health Emergency • Developed Safety Directive 7.1 - Protection from Wildfire Smoke • Monitoring of Air Quality Reports, and issue guidance and N95 masks to affected personnel 2. COVID-19 Pandemic — Ongoing • Developed COVID-19 Exposure Prevention Plan • Developed and reviewed Contractor COVID-19 protocols and symptom monitoring before allowing work in the Treatment Plant • Established rotational testing with the County and obtained first- responder status to speed up the testing process • Assisted the Engineering and Technical Services Department and HDR, Inc. in implementing engineering controls at all sites to minimize employee exposures • Developed Disinfection Matrix for facilities and janitorial services to ensure work areas are properly cleaned and disinfected • Conducted contact tracing for COVID-19 positive cases and reporting to Contra Costa Health Services • Quick response to open action items within the District Safety Committee. The District Safety Committee received 12 Safety Suggestions in the past year. The current timeframe for an open action item is less than 60 days. • 0 - First Level (High Frequency/Severity) • 2 - Second Level (Low Frequency/Severity) • Plant Maintenance completed 186 Safety Work Orders. • Worked closely with Capital Projects to provide design reviews, submittal reviews, contractor orientations, and construction safety oversight. • Conducted nine Contractor Safety Orientations • Conducted 55 Design and Safety Submittal Reviews • Attended 95 Construction Progress Meetings • Administration and Engineering and Technical Services Departments went the entire CY 2020 with zero lost workdays for a total of 1785 days since the last lost time incident. • Collection Systems Division has had 332 days since the last lost time incident in CY 2020. • Maintained chemical inventory and reconciled safety data sheets with MSDSonline.com. Safety Program Annual Report Calendar Year 2020 9 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 19 of 44 Page 12 of 19 2020 Goals and Objectives for the Safety Workgroup • Continue improving customer service through: • Increased visibility in contractor project oversight and design reviews • Participation in a greater number of tailgate meetings • Increased job worksite and facility inspections • Continue monitoring safety metrics, including both leading and lagging indicators to identify trends (incident reports, first aids only, near misses, inspection findings, etc.). • Maximize employee safety by continuously updating and implementing the COVID-19 Exposure Prevention Plan to match the changing guidelines from the CDC and OSHA. • Work closely with Management and staff to ensure employee safety and continuity of operations during the pandemic. • Ensure contractors comply with COVID-19 safety standards when working in the Treatment Plant. • Continue involvement in the design, planning, and safety oversight of construction projects. • Update the public address system in the Treatment Plant and Collection System Operations Division for effective communication during emergencies. • Develop pre-employment and post-employment medical evaluation matrix. • Manage the Interactive Process for industrial and non-industrial injuries. • Continue implementation of Safety on-boarding protocols which identify required training, medical evaluations, and testing for each position, and incorporate into the new Oracle Enterprise Resource Planning system. Safety Program Annual Report Calendar Year 2020 10 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 20 of 44 Page 13 of 19 Attachment 2 CENTRAL SAN A SAFETY SUMMARY CALENDAR YEAR 2020 Administration Committee Meeting March 9, 2021 - Jerry M. Ledbetter Safety Officer HOW DID WE DO IN 2019? 4 Occupational Safety and Health Administration Recordable Injuries/Illnesses 2 Lost Time Cases ➢ 24 Total Lost Work Days 1 Restricted Time Case 128 Total Restricted Work Days 2 Medical Only Cases t.. Y March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 21 of 44 1 Page 14 of 19 OSHA RECORDABLE INJURIES COMPARED TO PREVIOUS YEARS 1a 16 14 12 10 8 6 4 IS — 2 oil' 0 1 it 2014 2015 2011 11 1 16 2017 2018 2019 2020 ■Adm/Eng 2 6 4 0 3 0 0 ■CSO 8 5 8 6 4 5 1 ■POD 3 3 5 4 1 5 3 ■TOTAL 13 14 17 10 8 10 4 CENTRALSAN ' 3 TOTAL NUMBER OF LOST WORK DAYS 300 250 200 150 100 50 2014 2015 2016 2017 2018 2019 2020 ■Adm/Eng 0 0 13 0 0 0 0 ■CSO 2 12 0 5 247 0 8 ■POD 180 88 37 17 0 60 16 ■TOTAL 182 100 50 22 247 60 24 ' 4 CENTRALSAN March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 22 of 44 2 Page 15 of 19 TOTAL NUMBER OF RESTRICTED WORK DAYS 400 350 300 250 200 150 100 50 0 2014 2015 2016 2017 2018 2019 111112020 ■Adm/Eng 7 0 98 0 0 0 0 ■CSO 215 97 185 100 155 104 0 ■POD 19 32 31 53 1 237 128 ■TOTAL 241 129 314 153 156 341 128 CENTRALSAN ' S TYPES OF INJURIES Sprain/Strain Pinch/Puncture/Cut 75% 25% ' 6 roink"2W.ME March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 23 of 44 3 Page 16 of 19 CAUSE OF INJURY Overexertion or Bodily Contact with Reaction Object or 75% Equipment 25% 17 CENTRALSAN BODY PARTS Shoulder Hand/Finger 25% 25% Iq Foot/Ankle Back 25% 25% CENTRALSAN ' 8 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 24 of 44 4 Page 17 of 19 INJURY RATES COMPARED TO CALIFORNIA NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM - SEWAGE TREATMENT FACILITIES Days Away Restricted Time Days Away, Other Recordable Rate* Rate Rate Restricted or Recordable Severity Rate Transferred 2019—NAICS 221300 California 5.5 1.6 1.3 2.1 3.4 NA Sewage Treatment Facilities CY 2020—Central San 1.5 0.7 0.0 0.7 0.7 6.0 CY 2019—Central San 3.7 0.7 2.2 3.0 0.7 6.0 CY 2018—Central San 3.0 1.1 0.7 1.9 1.1 30.9 2019—Utilities S. 1.4 1.2 2.7 2.4 NA California Local Government *Rates represent the number of injuries and illnesses normalized per 100 full-time workers ' 9 CENTRALSAN 2020 ACCOMPLISHMENTS • Integrated Safety Workgroup into Human Resources &Organizational Development Division. • Developed Protection from Wildfire Smoke - Safety Directive 7.1. • Developed the COVID-19 Exposure Prevention Plan to ensure employee safety and continuity of operations. • Developed and reviewed Contractor COVID-19 protocols and symptom monitoring before allowing work in the Treatment Plant. • Established COVID-19 rotational testing with the County and obtained first-responder status to speed up the testing process. • Evaluated COVID-19 testing options and kept employees/bargaining units informed of their options. • Assisted Engineering and Technical Services Department and consulting firm, HDR, Inc. to implement engineering controls in the Treatment Plant, CSO, and the offices to help minimize employee exposure. • Developed Disinfection Matrix for facilities staff/janitorial to ensure areas in the Treatment Plant, CSO, and the Offices were properly cleaned and disinfected on a regular basis. ' 10 CENTRALSAN March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 25 of 44 5 Page 18 of 19 2020 ACCOMPLISHMENTS • Contact Tracing for COVID-19 positive cases and reporting to Contra Costa Health Services. • In lieu of classroom training, provided safety trainin options in Target Solutions to ensure employees were able o complete their mandated safety training and new training associated with COVID-19. • Fire Alarm Repairs for POD Building. • Continued to provide enhanced customer service: Increased visibility at contractor project oversight/design reviews. Attended departmental meetings and tailgates. • Completed District Safety Committee actions items within 60 days. • Maintained serialized safety directives manuals and paperless online access. • Maintained online access to safety data sheets through MSDSonline.com. CENTRALSAN GOALS AND OBJECTIVES FOR 2021 • Maximize employee safety by continuously updating and implementing the COVID-19 Exposure Prevention Plan to match the changing guidelines from the CDC and OSHA. • Work closely with Management and staff to employee safety and continuity of operations during the pandemic. • Ensure contractors comply with COVID-19 safety standards when working in the Treatment Plant. • Continue involvement in the design, planning and safety oversight of construction projects. • Update the public address system in the Treatment Plant and CSO for effective communication during emergencies. • Develop pre-employment and post-employment medical evaluation matrix. • Manage the Interactive Process for industrial and non-industrial injuries. ' iz CENTRALSAN March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 26 of 44 6 Page 19 of 19 QUESTIONS? 13 March 9, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 27 of 44