HomeMy WebLinkAbout02. Approve expenditures Page 1 of 3
Item 2.
CENTRALSAN
Jdf A- hom
CENTRAL CONTRA COSTA SANITARY DISTRICT
March 4, 2021
TO: HONORABLE BOARD OF DIRECTORS
FROM: TODD SMITHEY, FINANCE ADMINISTRATOR
KEVIN MIZUNO, FINANCE MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: REVIEW AND RECOMMEND APPROVAL OF OBLIGATIONS PAID
JANUARY 15 THROUGH FEBRUARY 9, 2021
Normally, the Finance Division conducts a weekly check run to issue vendor payments for approved
expenditures and releases those warrants the same week. As part of Central San's response to the
COVI D-19 pandemic, the occurrence of check runs has been temporarily reduced to every other week to
implement social distancing and reduce potential exposure resulting from physical deliveries of checks to
the Contra Costa County Treasurer's Office for counter signature. The Finance Division has also
historically issued employee paychecks once a month on the last business day of the month.
Commencing January 2021 in conjunction with the implementation of a new ERP system, Central San has
transitioned to a bi-weekly pay cycle with the first bi-weekly employee pay day being on January 8, 2021.
This packet contains a listing of all such payments issued that have not yet been approved by the Board
spanning the timeframe January 15, 2021 through February 9, 2021 as listed in the attached check
register(Attachment 1). During this timeframe, a total of $8,399,156.73 in payments were made between
the District's Running Expense, Sewer Construction, Self-I nsurance and Payroll funds maintained by the
Contra Costa County Treasurer's Office. This packet also includes a P-Card Expense Summary Report
(Attachment 2)to provide a summary of procurement card expenditures this period which are unable to be
included in the system-generated check register. As part of their review of the expenditures, the Finance
Committee requests additional information and clarification from staff and also reviews a detailed p-card
expense report, which is not included in the Board packet.
The Finance Committee met on February 23, 2021 and recommended the expenditures for approval.
Strategic Plan re-In
GOAL THREE: Fiscal Responsibility
Strategy 2—Ensure integrity and transparency in financial management
March 4, 2021 Regular Board Meeting Agenda Packet- Page 16 of 131
Page 2 of 3
ATTACHMENTS:
1. Expenditures - Replacement Sheet
March 4, 2021 Regular Board Meeting Agenda Packet- Page 17 of 131
Page 3 of 3
ATTACHMENT 1
I CENTRAL SAN
CONTRACENTRAL •
Central San
Agenda Item — Approve Expenditures
The list of expenditures for approval at this meeting
is available for review at the below listed location because
it is too large for useful imaging within this electronic packet.
We apologize for any inconvenience.
Central Contra Costa Sanitary District
5019 Imhoff Place, Martinez
Monday through Friday: 8:00 a.m. to 5:00 p.m.
Please contact Katie Young, Secretary of the District, with any questions:
Telephone: (925) 229-7303
Email: kyoung@centralsan.org
March 4, 2021 Regular Board Meeting Agenda Packet- Page 18 of 131