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HomeMy WebLinkAbout05.b. Receive update on the Asset Management Program Page 1 of 8 Item 5.b. CENTRAL SAN February 23, 2021 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: NITIN GOEL, SENIOR ENGINEER REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE UPDATE ON THE ASSET MANAGEMENT PROGRAM Staff will present an update on the Asset Management Program at the meeting. Strategic Plan Tie-In GOAL FIVE:Infrastructure Reliability Strategy 1—Manage assets optimally to prolong their useful life ATTACHMENTS: 1. Presentation February 23, 2021 Special EOPS Committee Meeting Agenda Packet- Page 18 of 25 Page 2 of 8 ASSET MANAGEMENT UPDATE Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Nitin Goel, Senior Engineer, Special Projects and Asset Management Group 1 ` Engineering and Operations Committee Meeting February 23, 2021 1 AGENDA • Overview of Asset Management • Asset Management Program Milestones • Gap Analysis • Asset Management Applications • Overview of Condition Assessment Process • Next Steps CFNTPAI SAN Iz February 23, 2021 Special EOPS Committee Meeting Agenda Packet- Page 19 of 25 1 Page 3 of 8 WHAT IS ASSET MANAGEMENT AT CENTRAL SAN? "The District shall maintain a comprehensive asset register to facilitate management over the asset's lifecycle. The District shall continuously identify, collect, and provide overall quality assurance/quality control (QA/QC) screening of relevant data, and it shall apply sufficient analyses to turn that data into knowledge that supports sound, evidence-based decisions regarding assets. . .." — Central San's Asset Management Policy BP 015 ' 3 ASSET MANAGEMENT PROGRAM MILESTONES 2014 Nov 20, March May Sep Dec Jan Jan June Sept 2020 2014 2015 2016 2016 2016 2017 2018 2019 2019 Carollo Engineers Board Asset Geo Cityworks live Cityworks Cityworks Reliability CSO Reliability Condition held workshops to: Adopted Management Portal for Collection Mobile went live for Engineering Cleaning Engineering Assessment •Develop Gap Board Policy Implementation live System &Closed- Treatment Management Application Report live for Steam and Analysis 15,Asset Plan Summary Operations Circuit Plant, Program live Aeration •Develop Needs Management Report(Carollo (CSO)Division, Television Facilities, Established Blower Analysis Engineers) includes fleet (CCTV) and & Improvement and recycled Reports Pumping Spare Parts District water live Stations Application Project 7349 distribution live 4 CIENTRALSAN February 23, 2021 Special EOPS Committee Meeting Agenda Packet- Page 20 of 25 2 Page 4 of 8 STATUS OF ASSET MANAGEMENT IMPLEMENTATION PLAN ELEMENTS IDENTIFIED FROM GAP ANALYSIS Wan Element 1 Asset Management Organization,Policies,and Key Strategies 2 Asset Register f 3 Plant Maintenance Strategy f 4 Business Process Mapping f 5 Knowledge Management Strategy In Progress 6 Condition Assessments In Progress 7 Business Risk Exposure In Progress 8 Failure-Based Maintenance Strategies In Progress 9 Asset Valuations In Progress 10 Program and Project Management Standards In Progress 11 Asset Commissioning and Handover In Progress 12 Strategic Forecasting In Progress 13 Capital Improvement Program Business Case Evaluations V 14 Update Asset Management Plan In Progress ' s CENTRAL SAN ASSET MANAGEMENT APPLICATIONS WWWWK,,, Infomasw Cityworks- DYNAC' Hydraulic Capacity Risk Model Asset Maintenance Plant Cunlsol Model Prioritized Capital Plan Management System(SCADA) I .wry, E—p aAutom ea yric Data Automation \ ORACLE: Geodatabases and Map Services Enterprise —— _ Inspection/ �LWe 1louurte Plannirg ••••••••••••• GMgApp O eXions .♦♦ .♦•.-••••••• Condition men i t n Assesst maa ns etwrei tans oa<WmBu''�raft m We Purc-in Lane use:i I I �-t Spare Parts ® DIGSMART Management Tool Document USA North 811 LoczUng Management F— Data flow ,mia F— Web hyperlinks ent �.... Map Services 1151110%77�qff ml y _ February 23, 2021 Special EOPS Committee Meeting Agenda Packet- Page 21 of 25 3 • Define assets Visual condition Maintenance history • Request and review assessment of the asset review asset information Recording available data Condition assessment • Establish criticality and photographs field work scoring system Noting observations Staff interviews • Develop condition Collection of samples Estimate remaining assessment plans (if applicable) service life Step 3:Engineering Analysis Step 1: Planning and Step 2: Inspection (3 Steps to Estimate Initial Evaluation Service Life) CFNTRAI SAN EXAMPLE STEAM SYSTEM COMPREHENSIVE . LEGEND Solids Conditioning Building�5C8} "04 Water W I � ■,■-■If Pumping and blower Building[P&B eb.ti,i i he items in Red are due to a combination of end of useful life and/or safety driven CENTRALSAN Page 6 of 8 EXAMPLE - SECONDARY COMPREHENSIVE ASSET EVALUATIONS Asset Name Location Aeration Air Filters ilm Aeration Shakers I 6 Blower Inlet Guide Vanes#1and#2 2A 11 5 1- y e• Blower Inlet Guide Vane#3 IIIIIII _ - 6 Blowers#1and#2 3A 7 Blower#3 IIIIIII �� Aeration Headers 4A* 4 Aeration Headers(Where it Crosses the Effl.Channel) - ��'•—- 5 6 I• 14 41, Aeration Piping 5 17A i '� Aeration Air Control Valves — Aeration Plenum I pI dP,y p '; Diffusers a �� 11 ��H Y!i� -iq{ 17 •'.. Aeration Basins 9 19 North Mind Liquor Channel SOA* South Mind Liquor Channel 108* Secondary Clarifier BasinsGrouped by Near er-Term Replacement Grouped by Near-Term Replacement Secondarymer Mechan Immediate isms: ® LEGEND �� I Grouped by Immediate Replacement Secondary Clarifier Inlet Gates(Except South Clar.44( IIIIIII� Secondary Clarifier#4 Inlet Gate 15 •TBDpondinginspsction North RAS Pumps 16A South RAS Pumps 16B RAS Piping—General 27A RAS Piping—Submerged in Channel IIIIII WAS Pumps and Suction Piping 18 9 WAS Piping — Tunnels 20CENTRALSAN EXAMPLE - ELECTRICAL SYSTEM COMPREHENSIVE ASSET EVALUATION t I M. -- inGl. -O •j!• ISR d3 i 1` W •- �'• '� S .....,. 10 February 23, 2021 Special EOPS Committee Meeting Agenda Packet- Page 23 of 25 5 Page 7 of 8 ASSET MANAGEMENT AND LEVELS OF AUTOMATION As presented to the May 16, 2019 Board meeting on Asset Management Update ©Smart Utility •Optimization and Business Performance 90%Q •System-Wide control i •Tools foropandionsopmeimtionanalysis •Business systems integration(SCADA,LIMS, of U.S.Water and CMMS,GIS,hydraulic model) Wastewater Utilities O central modes(piedictiue),InfoMaster (estimated) Situational Awareness/ Enhanced SCADA •Operational flexibility © Decision suppSCADAdata em mt proAdeig Data's ' Derision odespannotmpmvidesopemtoradvice •Control died (remote-optimize) Un,,,' n�ttentled or less attended operation Fully Automatic Monitonng ©� &Control/Basic Integration :•Full ce autoin ed°°mation k�. Automated Monitoring •Pro O (Basic Control) exchangedowunewark O ;•Automated closed-loop Basic Monitoring ��Digital controller/PLC central amund a setpoint Manual Operations oopconholler/PLC Nebvodcwith central HMI/SCADA Control modes(remote-auto) Local data loggers and ORS Servers •Control modes pocel only) '.Control modes(mmote-manual) *Reference:Brown and Caldwell-WEFTEC Presentation 11 CFNTPAt SAN NEXT STEPS • Develop Asset Management Plan • Develop and implement appropriate software for Dynamic Asset Management Plan • Other Projects/Tasks Identified: • Develop computer-aided design (CAD) and building information modeling (BIM) standards ASSET MANAGEMENT PLAN • Assign barcode on asset tags to streamline asset search and work history • Continue to perform condition assessments • Perform asset valuations • Continue CCTV database consolidation CFNTPAI SAN February 23, 2021 Special EOPS Committee Meeting Agenda Packet- Page 24 of 25 6 Page 8 of 8 QUESTIONS ' 13 CENTPAL SAN February 23, 2021 Special EOPS Committee Meeting Agenda Packet- Page 25 of 25