Loading...
HomeMy WebLinkAbout01.b. Approve minutes of regular meeting held 01-21-21 Page 1 of 9 Item 1.b. CENTRALSAN SANITARYjdf A- hom CENTRAL CONTRA COSTA , . February 4, 2021 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT SUBJECT: JANUARY 21, 2021 REGULAR BOARD MEETI NG MI NUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 01-21-21 Regular meeting February 4, 2021 Regular Board Meeting Agenda Packet- Page 13 of 104 Page 2 of 9 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: TAD J.PILECKI President REGULAR BOARD MEETING DAVID R. WILLIAMS Board Room President Pro Tem Thursday, January 21, 2021 BARBARA D.HOCKETT 1.30m. MARIAH N LAURITZEN �' MICHAEL R.MCGILL DRAFT Open Session — Board Room (Video recorded) NOTICE In accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members participated in this meeting via teleconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT(via videoconference): Members: Hockett, Lauritzen (left during Item 6 and returned during Item 16), McGill (arrived after Item 5), Williams, Pilecki ABSENT. Members: None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. February 4, 2021 Regular Board Meeting Agenda Packet- Page 14 of 104 Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 21, 2021 Board Meeting Minutes - Page 2 REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. January 7, 2021 Board meeting minutes 2. Adopt Resolution No. 2021-007 authorizing execution of a real property agreement for the property located at 192 Cypress Point Way in Moraga, and authorizing staff to record documents with the Contra Costa County Recorder 3. Adopt (1) Resolution No. 2021-008 delegating authority to the General Manager to execute and record certain real property agreements, and (2) corresponding revisions to BP 037 - Delegation of Authority to General Manager BOARD ACTION: Motion was made by Member Williams and seconded by Member Hockett to adopt the Consent Calendar as recommended. Motion passed by the following roll call vote: AYES: Members: Hockett, Lauritzen, Williams, Pilecki NOES: Members: None ABSENT: Members: McGill COVID-19 PANDEMIC RESPONSE 4. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Governmental Relations Manager Emily Barnett reviewed the presentation distributed prior to the meeting. Ms. Barnett provided an overview of the steps taken during the first week of President Biden's administration to address COVID-19, including Executive Orders mandating the use of face masks and preparing for schools to reopen. In response to a question from President Pilecki, Ms. Barnett stated that there has been no feedback from staff regarding the emergency paid sick leave policy the Board approved at the onset of the pandemic stay-at-home orders and which was recently extended. BOARD ACTION: Received the update. February 4, 2021 Regular Board Meeting Agenda Packet- Page 15 of 104 Page 4 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 21, 2021 Board Meeting Minutes - Page 3 OTHER BOARD ACTION ITEMS 5. Approve changes based on Classification Study Recommendations - Public Employees Union, Local #1 (Local 1) Human Resources and Organizational Development Manager Teji O'Malley summarized the information included with the agenda material. In response to a question from President Pilecki, Ms. O'Malley stated that a similar Position Paper will be provided to the Board in the next few months regarding changes related to the Management Support/Confidential Group (MS/CG) classification study. BOARD ACTION: Motion was made by Member Hockett and seconded by Member Lauritzen to approve the recommendations of Human Resources regarding the retitle, consolidation, and salary adjustments of certain Local 1 classifications. Motion passed by the following roll call vote: AYES: Members: Hockett, Lauritzen, Williams, Pilecki NOES: Members: None ABSENT: Members: McGill 6. Receive an overview of District properties, including current leases on buffer properties, and facilitate a discussion on whether to develop a Board policy for buffer properties Planning and Development Services Division Manager Danea Gemmell provided an overview of District properties and current leases of buffer properties. She also facilitated a discussion on whether to develop a Board policy to provide guidance to staff in evaluating existing and prospective tenants who wish to lease portions of the District's buffer properties. Member Williams said developing guidelines or a Board policy on buffer properties would be a good idea. Member McGill said that given the wide range of buffer properties at the District, he wished to maintain maximum flexibility. Therefore, dealing with each prospective lease on a case-by-case basis was his preference. Member Hockett expressed interest in knowing about any restrictions there may be on the District's buffer properties (such as those imposed by the nearby airport). President Pilecki suggested that a policy that (1) included information on current restrictions on any of the properties, and (2) maintained a certain amount of flexibility when assessing prospective lessees would be appropriate. He said it would be nice to have one place to go where all guidelines are set forth. February 4, 2021 Regular Board Meeting Agenda Packet- Page 16 of 104 Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 21, 2021 Board Meeting Minutes - Page 4 District Counsel Kent Alm stated that he has been urging staff to develop such a policy on District buffer properties to make it easier to administer and appropriately evaluate each transaction based on restrictions and guidelines and to maintain fairness amongst all properties being leased. BOARD ACTION: Received the information and directed staff to draft a new Board policy on buffer property management for presentation to the Administration Committee. REPORTS AND ANNOUNCEMENTS 7. General Manager— Reports a. Receive follow-up information on Central San's proposed solar energy Power Purchase Agreement Resource Recovery Program Manager Melody LaBella stated that an update to the present net value of energy savings would be $4.1 million, as compared to the original figure provided of$6.5 million over the 25-year term of the Power Purchase Agreement. BOARD ACTION: Received the information. b. Receive information on Industrial Users of Central San's public sewer system found to be in Significant Non-Compliance for 2020 BOARD ACTION: Received the information. 8. General Manager— Announcements a. Announcements — January 21 , 2021 1) Public bidding for Contractor Staging Improvements, District Project 7375 2) Central San welcomes the following new employees: a) Steve McDonald, Director of Operations b) Troy Foulger, Utility Worker c) Kathleen Rodriguez, Senior right-of-Way Agent d) Samuel Rodriguez, Staff Engineer e) Jeremy deBonneville, Utility Worker f) Sean Cofer, Maintenance Crew Member I g) Eric Goin, Electrical Technician h) Kenneth Rosenstiel, Maintenance Crew Member 1 3) Update on Personnel Actions — Fourth Quarter 2020 February 4, 2021 Regular Board Meeting Agenda Packet- Page 17 of 104 Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 21, 2021 Board Meeting Minutes- Page 5 4) Central San welcomes New Spring 2021 Intern Students 5) General Manager authorized contracts, agreements, etc. — Fourth Quarter 2020 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 9. Counsel for the District a. Report out on Board action taken during Closed Session at January 7, 2021 Board meeting Mr. Alm reported that during Closed Session at the January 7, 2021 Board meeting, direction was provided to staff to extend the emergency paid sick leave provided in 2020 under the COVID-19 Emergency Legislation Act through June 30, 2021. This would include 80 hours of paid sick leave. Human Resources has provided staff with detailed FAQs (frequently asked questions) informing employees of the benefit and how it operates. He also announced that there will be no closed session held on Item 15 at this meeting due to time constraints. The matter will be re-agendized for a future meeting. BOARD ACTION: Received the report. 10. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Finance— Tuesday, January 26 at 2:00 p.m. Administration — Tuesday, February 2 at 9:00 a.m. BOARD ACTION: Received the announcement. 11. Board Members — Committee Minutes a. January 11, 2021 — Real Estate, Environmental & Planning Committee — Chair McGill and Member Hockett b. January 12, 2021—Administration Committee — Chair Williams and President Pilecki BOARD ACTION: Received the Committee minutes. February 4, 2021 Regular Board Meeting Agenda Packet- Page 18 of 104 Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 21, 2021 Board Meeting Minutes - Page 6 12. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett — No report. Member Lauritzen — Not present for this item. Member McGill — • January 7, 2021 — Contra Costa County Mayors' Conference (virtual) Member McGill also provided a written report covering his announcements and other meetings. Member Williams — No report. President Pilecki — No report. BOARD ACTION: Received the reports and announcements. 13. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. RECESS TO ANNUAL MEETING OF FACILITIES FINANCING AUTHORITY The Board recessed at 2:34 p.m. to reconvene in the annual meeting of the Facilities Financing Authority. 14. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (FFA) to conduct its Annual Meeting and consider adopting Resolution No. 2021-01 to dissolve the FFA Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. BOARD ACTION: President Pilecki adjourned the Board meeting and, as FFA Chair, called to order the annual meeting of the FFA. Upon conclusion of business, the February 4, 2021 Regular Board Meeting Agenda Packet- Page 19 of 104 Page 8 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 21, 2021 Board Meeting Minutes - Page 7 FFA Annual Meeting was adjourned, and President Pilecki re-opened the Central San Board meeting. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held only for Item 16 as Item 15 will be deferred to a future meeting. RECESS TO CLOSED SESSION The Board recessed at 2:46 p.m. to reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 15. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. C19-01012 This item was deferred to a future meeting. 16. Conference with labor negotiators pursuant to Government Code Section 54957.6 — Multiple Matters: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) Management Group RECESS TO OPEN SESSION The Board recessed at 5:15 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION No reportable action was taken. February 4, 2021 Regular Board Meeting Agenda Packet- Page 20 of 104 Page 9 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 21, 2021 Board Meeting Minutes- Page 8 ADJOURNMENT The meeting was adjourned at 5:16 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California February 4, 2021 Regular Board Meeting Agenda Packet- Page 21 of 104