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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 01-11-21 Page 2 of 11 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF BOARD OF DIRECTORS: REGULAR MEETING OF THE TAD J.PILECKI President CENTRAL CONTRA COSTA DAVID R. WILLIAMS SANITARY DISTRICT President Pro Tem REAL ESTATE ENVIRONMENTAL BARBARA°.HOITZ f MARIAHN LAURITZEN & PLANNING COMMITTEE MICHAEL R.MCGILL PHONE: (925)228-9500 M I N U T E S FAX. (925)372-0192 www.centralsan.org Monday, January 11 , 2021 9:00 a.m. (All attendees participated via videoconference) Committee: Chair Mike McGill Member Barbara Hockett Staff. Roger S. Bailey, General Manager Kent Alm, District Counsel Katie Young, Secretary of the District Philip Leiber, Director of Finance and Administration (arrived during Item 5.b.) Steve McDonald, Director of Operations Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Melody LaBella, Resource Recovery Program Manager Edgar Lopez, Capital Projects Division Manager (left after Item 5.c.) Lori Schectel, Environmental and Regulatory Compliance Division Manager Paul Seitz, Collection System Operations Division Manager Mary Lou Esparza, Labratory Superintendent Dan Frost, Senior Engineer Amanda Cauble, Associate Engineer Blake Brown, Senior Chemist Christina Gee, Management Analyst (left after Item 5.b.) 1. Notice This meeting was held in accordance with the Brown Act as in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 January 21, 2021 Regular Board Meeting Agenda Packet- Page 86 of 119 Page 3 of 11 Real Estate, Environmental & Planning Committee Minutes January 11, 2021 Page 2 that allowed attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. The agenda included instructions for options in which the public could participate in the meeting. 2. Call Meeting to Order Chair McGill called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Consent Items a. Review draft Position Paper to adopt Resolution No. 2021- authorizing the execution of a Real Property Agreement for the property located at 192 Cypress Point Way in Moraga, and authorizing staff to record documents with the Contra Costa County Recorder COMMITTEE ACTION: Recommended Board approval. 5. Other Agenda Items a. Review Committee Charter as set forth in Board Policy No. BP 013 - Standing Committee Protocols, Guidelines and Charters Member Hockett expressed her gratitude and appreciation for the enhanced structure the Board has created since she last served on the Board. COMMITTEE ACTION: Reviewed the charter. b. Receive update on Wastewater Surveillance for SARS-CoV-2 Virus (the virus that causes COVID-19) Mr. Frost and Ms. Brown reviewed the presentation included in the agenda materials and answered several questions from the Committee. In response to a question from Chair McGill, Mr. Frost stated that the Centers for Disease Control and Prevention (CDC) was not funding any of these studies at this point, but funding has been provided for the first surveillance pilot trial with no cost to Central San. Ms. Brown reviewed the studies Central San has been participating in at Stanford University, also at no cost to the District. Those include a long-term study and a short-term study where staff is providing samples with expected results to be received in the near future. January 21, 2021 Regular Board Meeting Agenda Packet- Page 87 of 119 Page 4 of 11 Real Estate, Environmental & Planning Committee Minutes January 11, 2021 Page 3 Ms. Brown explained the process to obtain the samples stating that they are collected during the peak flow of the day in the primary tanks because most of the virus is contained in the sludge. The analysis will provide with more useful data using the primary sludge versus raw influent. Ms. Brown also explained the objectives of the Berkeley COVID-19 testing program and stated that Central San is participating by collecting samples multiple times per week at the Concord Main Metering Station. Chair McGill inquired if Central San was able to help develop the study and make suggestions in the National HHS (health and human services) Surveillance project or if the District was just providing samples. Ms. Brown said that, at this time, the District is collecting samples for a national database to provide trending information across the United States. Ms. Hockett expressed her enthusiasm for the District's participation in all the studies, believing it to be the right thing to do and a foundation for public health. She continued to praise the incredible talent of all employees. Finally, Member Hockett thanked Community Affairs Representative Ben Lavender for his recent and informative presentation given at the Alamo Rotary Club on the District's participation in the COVID-19 sample testing. She added that such outreach was a great way to make sure the community is aware of the types of activities in which Central San is participating. COMMITTEE ACTION: Received the information. *c. Receive update and discuss a sewer lateral disconnection at 2367 and 2369 Pacheco Boulevard in Martinez Mr. Petit and Ms. Gemmell reviewed the memorandum included in the agenda material and provided an overview of the issue. Mr. Seitz reviewed a presentation (attached) regarding the repair of the sewer lateral. Mr. Alm explained that a provision in District Code Section 6.20.400 allows for Central San to participate in the design and construction of a private lateral due to the health and safety of the public and can address associated costs and/or facilities. He said the District cannot spend fee revenues for local street sewers or extension of the line to allow connections, and the general policy of the District is to not spend District funds. He stated that the affected residents have paid sewer fees for over 60 years, so the Board could choose other options should it so desire. Ms. Gemmell reviewed the three alternatives included in the memorandum: January 21, 2021 Regular Board Meeting Agenda Packet- Page 88 of 119 Page 5 of 11 Real Estate, Environmental & Planning Committee Minutes January 11, 2021 Page 4 1) Central San designs and constructs remedy; 2) Central San designs and constructs remedy and seeks reimbursement; and 3) Property owners assume responsibility for permanent remedy. Mr. Bailey stated that, from a policy standpoint, the three residences have been connected and paying sewer service charges and there needs to be consideration that it is a unified system, and rates are charged across the board for capital improvements throughout the District's service area. It would be at the Board's discretion whether it wants Central San to bring the service up to code. In response to a question from Member Hockett, Mr. Seitz stated that the District has no precedent for this type of issue. There was a discussion about the possibility of detaching the properties from Central San service and connecting them directly to Mt. View Sanitary District. While not unreasonable, Mr. Bailey believed that the fixed costs would be high and that it would be beneficial to the District to keep the service with Central San. Member Hockett agreed. Member Hockett stated that she was comfortable pursuing the first alternative listed above, as it was the most ethical option. Chair McGill concurred. There was a discussion about the consequences of the resident who disconnected the lateral; Ms. Gemmell stated that both the District and the County have issued citations to that customer. COMMITTEE ACTION: Received the information and recommended Alternative One for Board approval. d. Receive update on Dublin San Ramon Services District (DSRSD) - East Bay Municipal Utility District (EBMUD) Recycled Water Authority (DERWA) Temporary Wastewater Diversion Project Mr. Petit reviewed the presentation included in the agenda material and announced that the connection has been completed. Ms. Cauble stated that an official start date has not been determined as there are outstanding punch list items that need to be completed. Chair McGill requested to be informed when the construction punch list was completed along with the date of the Notice of Completion. Member Hockett expressed major concerns about having a three-year contract and advised that close attention be paid to the project to determine if the District would need to reduce the flow provided to the diversion in order to provide more recycled water to the District during drought periods. January 21, 2021 Regular Board Meeting Agenda Packet- Page 89 of 119 Page 6 of 11 Real Estate, Environmental & Planning Committee Minutes January 11, 2021 Page 5 In response to a question from Chair McGill, Ms. Cauble stated that there has been only one complaint from a neighbor near the project. It was resolved after speaking with Central San staff. COMMITTEE ACTION: Received the information and provided input to staff. e. Receive update on Satellite Water Recycling Facilities, including a request for a facility in Rossmoor, and discuss creation of a District policy for consideration of future satellite recycling facilities This item was continued to a future meeting due to time constraints. f. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) This item was continued to a future meeting due to time constraints. 6. Announcements Mr. Bailey introduced Steve McDonald, Central San's newly hired Director of Operations. 7. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list and provided input to staff. 8. Future scheduled meetings Monday, February 8, 2021 at 9:00 a.m. Monday, March 8, 2021 at 9:00 a.m. Monday, April 12, 2021 at 9:00 a.m. 9. Adjournment— at 10:56 a.m. January 21, 2021 Regular Board Meeting Agenda Packet- Page 90 of 119 Page 7 of 11 Item 5.c. (Handout) p PACHECO BLVD. LATERAL REPAIR Paul A. Seitz Division Manager Collection System Operations Division - January 11, 2021 �i 1 LATERAL CONNECTION IN 2367 SIDE YARD 2 1 January 21, 2021 Regular Board Meeting Agenda Packet- Page 91 of 119 Page 8 of 11 2367 AND 2369 LATERAL CONNECTION IL Y1� f - �r A 3 2367 SIDE YARD RESTORATION t4- r 4 2 January 21, 2021 Regular Board Meeting Agenda Packet- Page 92 of 119 Page 9 of 11 2367 AND 2369 LATERAL ALIGNMENT MUM glow lipiH, AffL4LA"" -k ■ice',: -� r� �'. 5 LATERAL CONNECTION TO EXISTING SEWER 6 3 January 21, 2021 Regular Board Meeting Agenda Packet- Page 93 of 119 Page 10 of 11 RESPONDENT SIZE CATEGORY =� ' a 7 SIDEWALK RESTORATION AT CONNECTION POINT s rte' .. 8 4 January 21, 2021 Regular Board Meeting Agenda Packet- Page 94 of 119 Page 11 of 11 Questions? 5 January 21, 2021 Regular Board Meeting Agenda Packet- Page 95 of 119