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Home My WebLink About04.c. Receive update on FY 2020-21 Mid-Year Capital Improvement Budget Page 1 of 17 Item 4.c. CENTRAL SAN January 19, 2021 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE UPDATE ON FISCAL YEAR 2020-21 MID-YEAR CAPITAL IMPROVEMENT BUDGET Attached is a presentation on the Fiscal Year 2020-21 Mid-Year Capital Improvement Budget Update. Strategic Plan Tie-In GOAL TWO: Environmental Stewardship Strategy 1—Achieve 100% compliance in all regulations, Strategy 2—Anticipate and prepare for potential regulatory changes GOAL THREE: Fiscal Responsibility Strategy 2—Ensure integrity and transparency in financial management GOAL FOUR: Workforce Development Strategy 3—Inspire employee engagement GOAL FIVE:Infrastructure Reliability Strategy 1—Manage assets optimally to prolong their useful life, Strategy 2—Execute long-term capital renewal and replacement program, Strategy 3—Protect personnel and assets from threats and emergencies GOAL SIX: Innovation and Optimization Strategy 1—Implement the Central San Smart Initiative ATTACHMENTS: 1. Presentation January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 28 of 66 Page 2 of 17 FISCAL YEAR (FY) 2020-2021 CAPITAL IMPROVEMENT BUDGET UPDATE Engineering & Operations Committee January 19, 2021 Edgar J. Lopez, P.E. Ilk Capital Projects Division Manager 1 FY 2020-21 CAPITAL IMPROVEMENT BUDGET (CIB) WITH CURRENT EXPENDITURES AS OF 12/31/20 Budget Actual Expenditures %Actual Program to Date as of 12/31/20* Budget Spent to Date Collection System $49,686,784 $15,624,908 31% Treatment Plant $39,194,584 $8,601,835 22% General Improvements $6,108,365 $3,446,341 560/( Recycled Water $11,506,037 $671,178 6% CIB Contingency $2,100,000 NA NA Totals: $108,595,770 $28,344,262 26% *Draft current fiscal year expenditures as of December 31,2020 ' z 2 1 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 29 of 66 Page 3 of 17 COLLECTION SYSTEM (CS) PROGRAM HIGHLIGHTS 3 COLLECTION SYSTEM - SEWER RENOVATION PROJECTS In Construction: • Danville, Phase 3 — 6,400 feet of sewer mains (100% complete) • Martinez, Phase 6 — 9,000 feet of sewers (85% complete) • Walnut Creek, Phase 14 — 9,814 feet of sewers (65% complete) • Lafayette, Phase 14 — 12,585 feet of sewers (55% complete) In Design: • South Orinda, Phase 8 bidding in January and awarding in March, includes 5,100 feet of sewers • Bid projects from Collection System Sewer Renovation — Phase 1, include next phases of Danville, Martinez, North Orinda, South Orinda, and Walnut Creek I 4 4 2 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 30 of 66 Page 4 of 17 DANVILLE, PHASE 3 Pipe Pullback for HDD Lateral Pit-Launched HDD Drill Rig Abandon Existing Sewers Sewer Main Open Cut t, HDD=Horizontal Directional Drilling e 5 MARTINEZ, PHASE 6 6 6 3 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 31 of 66 Page 5 of 17 WALNUT CREEK, PHASE 14 1 New Manhole Base Final Paving Cured-in-Place Pipe - -<r... I 7 7 LAFAYETTE, PHASE 14 Sewer Main Closed-Circuit Television Sewer Main Open Cut - t ate' Sewer Main Trench . .,, r. y. s � 8 8 4 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 32 of 66 Page 6 of 17 � �Pa:, e ns;• V P,n, a s �nn�nLd a ,o Pump Station (PS) Upgrades gNLNN'NY O Phase 1 Pump Stations O ® Na O Phase 2 Pump Stations Oakland ti o � ea��e�o�F m Pnw@•a mPn,¢asa� ireamertcone<<loc sv cciiM CC6n PumMnO SlatimS e.n Ise.e,man�m cel uc� _ nHW wl¢annwr3z6 BVO people nn MahbyW as cane ��r tm Vrre pen¢nGoneoN ane Clallon nmr —1 ATELYaOWNER �NwagneRancn RRw .la��cary r l7�iCe Pumping Slab— I9 9 PUMP STATION UPGRADES - PHASE 1 , DISTRICT PROJECT (DP) 8436 • Total Project Budget: $35 million (M) ! • Contractor: Mountain Cascade, Inc. • Contract Price: approx. $25.6 M G • Estimate completion by Dec. 2021 • Major electrical and mechanical renovation at Moraga, Orinda Crossroads, and Flush Kleen Pump Stations - ® i F J 10 5 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 33 of 66 Page 7 of 17 PUMP STATION UPGRADES - MAJOR ITEMS COMPLETED I• �t y Moraga PS Wet Well Coated Coating Wet Well at Grinder Structure Orinda Crossroads PS Built and Coated at Moraga PS 11 PUMP STATION UPGRADES - MAJOR ITEMS IN PROGRESS T New Generator and Electrical Equipment $ at Flush Kleen PS Removed Suspended Ceilings at Moraga and New Pumps Orinda Crossroads at Flush Kleen PS Pump Stations ' 12 12 6 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 34 of 66 Page 8 of 17 OTHER CS PROJECTS AND ITEMS TO COME Projects in Process • Bid new Cured-in-Place Pipe Contract this fiscal year; current contract is closed • Continue Pump Station Upgrades— Phase 2 design, which includes renovation of three Martinez pump stations • Planning phase work for Large Diameter Pipeline Inspection Program Items to Come • Solicit Requests for Proposal for various as-needed services _.. ' 13 13 TREATMENT PLANT (TP) PROGRAM HIGHLIGHTS 14 7 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 35 of 66 Page 9 of 17 SOLIDS HANDLING FACILITY IMPROVEMENTS (SOLIDS PROJECT , DP 7348 1 2 2 3 4 5 6 7 8 O y r EXISTING SLUDGE MULTIPLE AIR POLLUTION ASH HANDLING EMERGENCY CENTRIFUGE DIGESTER BLENDING/ HEARTH SCB SEISMIC DEMOLITION STORAGE FURNACES CONTROL AND LOADOUT SLUDGE DEWATERING RETROFIT LOADOUT SYSTEM *L 15 15 SOLIDS PROJECT II ii Black&Veatch Corporation provided 100% Final Draft Design submittal for ■ � final review MWH Constructors, Inc. (MWH)hired for construction management, including constructability review Major elements include solids blending tanks, dewatering and cake pumps, II �� furnace modifications, new wet ■��.; {� t 1 scrubbers, building seismic upgrades, ash handling, etc. • Total project costs, including h R� contingency, under review • Update State Revolving Fund Loan Application; reviewing Loan !� Agreement for$171.3 M n II • Finalized emergency solids hauling and disposal contract 16 16 8 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 36 of 66 Page 10 of 17 SOLIDS PROJECT STATUS Pre-Qualifications of Contractors: TmTrTTT • General Contractor(GC)and � Electrical Subcontractor(EC) pre- T4ff, qualification began September 2020 3 i • Seven GCs and eight ECs - submittals received; all pre-qualified Construction Management Review: MWH is updating the cost estimate based on 100% Draft Submittal • MWH and third-party electrical designer will provide review support of design documents • MWH is preparing constructability review using a 4D-Model for construction sequencing 17 SOLIDS PROJECT SCHEDULE • State Revolving Fund (SRF): • Increased SRF funding request • Met with SRF legal team on October 22, 2020 • Awaiting SRF initial funding; draft Agreement expected soon • Final Agreement will be executed after bid opening and award of project • Design: • Advertisement depends on acceptance of 100% Final Design and review • SRF information to be fully addressed in bid documents • Bid Period: February 2021 —April 2021 • Anticipated Award: July—August 2021 • Notice to Proceed: estimated October 2021 • Construction Complete: estimated October 2025 • Construction Period: 1,400 days 18 9 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 37 of 66 Page 11 of 17 OTHER RELATED ACTIVITIES TAKING PLACE Staging Area Improvements: • Design in progress to improve: • Contractor staging area • Security and access to the treatment plant • Bid early 2021 • Construct spring/summer 2021 Abandoned Digester Demolition: • Staff evaluating bids received • Uniform Public Construction Cost Accounting Act (UPCCAA) Informal Project or Change Order Treatment Plant Safety Enhancements- Phase 5: • Install emergency stairway from the Solids Control Building Control Room • Construction is underway ' 19 19 MECHANICAL AND CONCRETE RENOVATIONS, DP 7351 • Construction completed Y Minor warranty work to complete _ Installed new gates at the influent • and nearby structures Rehabilitated Primary Sedimentation Tanks (PSTs) 3 and 4 concrete and adjacent structures • Replaced and installed new gates i in the PSTs Also completed: • Odor control scrubber rehabilitation • PSTs 3 and 4 flight rail system replacement �;a 20 10 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 38 of 66 Page 12 of 17 OUTFALL IMPROVEMENTS - PHASE 7, DP 7353 J Contractor: Power Engineering Construction Company Contract: $4.5 M < ' 21 21 OUTFALL IMPROVEMENTS - PHASE 7 (CONTD.) • Regulatory project(Inspected every 5 - 10 years) a • Construction completed: • Bypass and dewatering Testing and inspection • Access manholes • Condition assessment • Repair of existing seals • Complete cathodic protection • Install new seals (250 Quantity) Complete seismic improvements at Structure 9000 • Replace large valve (2 remaining) 22 22 11 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 39 of 66 Page 13 of 17 OUTFALL IMPROVEMENTS — PHASE 7 (CONTD.) a C` CA 94553 iates ' 23 23 OTHER TP PROJECTS AND ITEMS TO COME • Design for the Electric Blower Improvements, DP 7377, 60% complete • Completed condition assessments under Steam and Aeration Blower Systems Renovation, DP 7349 • Started construction of the Influent Pump Electrical Improvements, DP 7328 • Completed construction of the Plant Control System Input/Output Replacement- Phase 1, DP 7339 Started or completed several UPCCAA informal projects 24 12 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 40 of 66 Page 14 of 17 RECYCLED WATER PROGRAM HIGHLIGHTS 25 2s FILTER PLANT AND CLEARWELL IMPROVEMENTS — PHASE 1A, DP 7361 New electrical substation and motor control center(MCC) 48 Replace backwash pumps _(480V) Two new steel storage tanks- 'R 3,000,000 gallons each Clearwell(CW): • East Clearwell decommissioned • West Clearwell in service ;$ • Rehab 1 Filter&Mechanical .:?3 • Upgrade chemical systems for coagulation and disinfection .y eplace Substation 40-2400V Project Scope 26 26 13 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 41 of 66 Page 15 of 17 FILTER PLANT AND CLEARWELL IMPROVEMENTS — PHASE 1A, DP 7361 Contractor: C. Overaa & Company Contract Price: $26,584,000 Total Estimated Project Budget: $38,589,000 Notice to Proceed: October 13, 2020 Completion Date: October 30, 2022 Work Completed: • Executed Contract • Submittal Reviews - Ongoing • Permits Obtained • Earthwork Underway - Clearwell demo and using soils to raise Levee C Pq 00��V 0127 27 CONSTRUCTION PHOTOS Leveeof Basin C 4 I&R ' 28 28 14 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 42 of 66 Page 16 of 17 GENERAL IMPROVEMENTS (GI) PROGRAM HIGHLIGHTS 29 OTHER GI PROJECTS • Ongoing Equipment and Vehicle Replacement Program projects • IT Development: Equipment procurement in progress • Asset Management: e-Builder Program Management • Enterprise Resource Planning Software replacement is in progress ORACLE' ERP Cloud IT=Information Technology I so 30 15 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 43 of 66 Page 17 of 17 QUESTIONS? 31 31 16 January 19, 2021 EOPS Regular Committee Meeting Agenda Packet- Page 44 of 66