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Arlai
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9,4553-A392
REGULAR MEETING OF THE BOARD OF DIRECTORS:
MICHAEL R.MCGILL
CENTRAL CONTRA COSTA President
SANITARY DISTRICT TAD JPILECKI
President Pro Tem
ADMINISTRATION COMMITTEE PAUL CAUSEY
JAMES A.NEJEDLY
DAVID R, WILLIAMS
MINUTES
PHONE: (925)228-9500
FAX. (925)372-0192
Tuesday, December 15, 2020 www.centralvan.org
8:30 a.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
(All attendees participated via videoconference)
Committee:
Chair David Williams
Member Mike McGill
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Phil Leiber, Director of Finance and Administration
Jean-Marc Petit, Director of Engineering and Technical Services
John Huie, Information Technology Manager
Teji O'Malley, Human Resources Manager
Shari Deutsch, Risk Management Administrator
Christina Gee, Management Analyst
Donna Anderson, Assistant to the Secretary of the District
1. Public Notice Regarding COVID-19
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related
to COVID-19, and the Governor's Executive Order N-29-20 issued on
March 17, 2020 that allowed Board Members, District staff, and the public to
participate in and conduct the meeting by teleconference, videoconference, or
both. The agenda included instructions for options in which the public could
participate in the meeting.
January 7, 2021 Regular Board Meeting Agenda Packet- Page 63 of 74
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Administration Committee Minutes
December 15, 2020
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2. Call Meeting to Order
Chair Williams called the meeting to order at 8:34 a.m.
3. Public Comments - None.
4. Items for Committee Recommendation to the Board
a. Receive draft Optimizations Program Annual Report for FY 2019-20
Ms. Gee reviewed the presentation included with the agenda material.
Member McGill said the high quality of the report itself and the work it
represents are excellent. He praised everyone for their efforts.
Chair Williams concurred, adding that recognizing staff for both the larger
efforts (such as the Enterprise Resource Planning system) and the smaller
efforts (including the overflow simulator and sampler suspension rings) is
an important component of this tremendous program.
COMMITTEE ACTION: Received the report.
5. Other Items
a. Receive biennial update on Emergency Management and Continuity of
Operations programs
Ms. Deutsch reviewed the presentation included with the agenda material,
noting that the update is provided every other year because some of the
information is repetitive and takes time to assemble. She said she would
be bringing this update to the full Board in early 2021.
Member McGill, once again, said the presentation was outstanding and a
reflection of excellent work by staff.
Chair Williams concurred, noting that emergency planning sometimes can
be viewed as a lower priority matter, until a catastrophe occurs. He
expressed appreciation for the effort that staff has made toward being
prepared, including regular training, because it is essential.
If a significant catastrophe were to occur, such as a major earthquake
affecting supply lines for water and wastewater systems, Chair Williams
asked if the District had enough standby generators and rolling stock to
address sewage overflows in the field. Mr. Bailey responded, yes, the
District is prepared on both fronts.
January 7, 2021 Regular Board Meeting Agenda Packet- Page 64 of 74
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Administration Committee Minutes
December 15, 2020
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Chair Williams also asked who acts as the Director of Emergency
Services. Ms. Deutsch replied that the program was updated based on
Chair Williams'suggestion the last time this information was presented to
the Committee. The General Manager, as Director of Emergency
Services, is now authorized to appoint the most appropriate person to
respond to any emergency and serve as incident commander.
COMMITTEE ACTION: Received the update.
b. Conduct biennial review of Board Policy BP 038 - Climate Change
Ms. Young said staff had reviewed the current policy and recommended
no changes. She said if the Committee concurred, the policy would be
reviewed again in two years.
COMMITTEE ACTION: Reviewed policy and concurred with the staff
recommendation that no changes were needed.
C. Review draft timelines (Gantt charts) for activities related to upcoming
labor negotiations with the Management Group, Management
Support/Confidential Group (MS/CG) and Public Employees Union, Local
#1 (Local One)
Ms. O'Malley explained that two Gantt charts were included in the agenda
packet, one for the Management Group (because their contract expires in
December 2021) and another for MS/CG and Local One (whose contracts
expire in April 2022). Both charts cover the entirety of the upcoming labor
negotiations process over the next 12-18 months. As reflected on the
charts, negotiations are expected to commence with the Management
Group on June 7, 2021, and in August for the other two groups. She
noted that both charts are "living documents"and will undergo changes
throughout the negotiation process. The charts will be included as part of
every upcoming Administration Committee agenda until all contracts are
approved.
Member McGill thanked Ms. O'Malley for the charts, which he said are an
excellent tool for planning and tracking progress.
Chair Williams concurred. He also recalled that, as mentioned at the
November 3, 2020 Committee meeting, the Board expressed a desire
after the last labor negotiations to have a conceptual discussion on
lessons learned to help the upcoming negotiations go as smoothly as
possible. He suggested adding such a discussion as the first item on both
charts in advance of the one-on-one meetings between the Board
Members and the unions.
January 7, 2021 Regular Board Meeting Agenda Packet- Page 65 of 74
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Administration Committee Minutes
December 15, 2020
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Mr. Bailey said a closed session could be added to the first Board meeting
in January for that purpose. Both Committee Members concurred.
In conclusion, Ms. O'Malley said that she provided the Gantt charts from
the last round of negotiations to her counterparts at several of Central
San's sister agencies. Some of them will be using similar charts in their
upcoming negotiations.
COMMITTEE ACTION: Reviewed the charts and provided input to
staff, including a new step 1 on both charts for a closed session for
the Board in early January 2021.
6. Announcements
a. Mr. Bailey announced that over the past weekend, the United States
experienced some sort of cyber hacking from a foreign entity. The
hacking involved one of the network management programs used at
Central San, SolarWinds, which was breached. Staff has deleted the
prorgram, taken extra precautionary measures, and is still working through
the system to ensure it remains secure. At some point, there will be a
closed session to brief the Board on any findings.
In response to a question from Chair Williams, Mr. Huie acknowledged
that the breach took place in March, and there are indications that some
versions of the infected software may have surfaced earlier than March.
COMMITTEE ACTION: Received the announcement.
7. Suggestions for Future Agenda Items - None
8. Future Scheduled Meetings
a. Meeting dates for 2021 to be determined
9. Adjournment— at 9:28 a.m.
January 7, 2021 Regular Board Meeting Agenda Packet- Page 66 of 74