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Home My WebLink About05.d. Review timelines (Gantt charts) for activities related to upcoming labor negotiations with the Management Group, Management Support/Confidential Group, and Public Employees Union, Local #1 Page 1 of 3 Item 5.d. CENTRAL SAN Y-109-ITMEN ME January 12, 2021 TO: ADMINISTRATION COMMITTEE FROM: TEJI O'MALLEY, HUMAN RESOURCES & ORGANIZATIONAL DEVELOPMENT MANAGER REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: REVIEW TIMELINES (GANTT CHARTS) FORACTIVITIES RELATED TO UPCOMING LABOR NEGOTIATIONS WITH THE MANAGEMENT GROUP, MANAGEMENT SUPPORT/CONFIDENTIAL GROUP, AND PUBLIC EMPLOYEES UNION, LOCAL #1 The District's agreements with three recognized bargaining units, Management Group, Management Support/Confidential Group (MS/CG), and Public Employees Union, Local #1 (Local One), will be expiring and negotiations will commence in 2021 for successor Memoranda of Understanding (MOUs). The Management Group's current MOU expires on December 17, 2021, and Local One and MS/CG MOUs are set to expire on April 17, 2022. Pursuant to Government Code 3500-3511 and Central San's Employer-Employee Relations Ordinance (Chapter 4.24 of the District Code), the District is required to negotiate all matters related to wages, hours, and other terms and conditions of employment. The District will need to meet with bargaining unit representatives to negotiate the above terms as well as any other provisions of the MOU. Attached are Gantt charts reflecting the current status of activities related to the upcoming labor negotiations. The first chart (Attachment 1) relates to the negotiations with the Management Group, and the second chart (Attachment 2) relates to the negotiations with MS/CG and Local One. These charts will continue to be updated as negotiations approach and progress, and will be presented to the Committee each meeting as a standing item until the Board's adoption of the successor MOUs. Strategic Plan Tie-In GOAL FOUR: Workforce Development Strategy 2—Foster relationships across all levels of Central San ATTACHMENTS: 1. Timeline for Labor Negotiations with Management Group 2. Timeline for Labor Negotiations with Local One and MS/CG January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 37 of 41 Attachment 1 Labor Negotiations Timeline-Management Group ID Task Name Duration Start Finish Dec'2o 1an'21 Feb'21 Mar'21 A r'21 May'21 lun'21 Jul'21 Aug'21 Se '21 Oct.21 Nov'21 Dac'21 22 2 1 2 2] 1 1] 24 1 7 14 21 2 ] 14 21 2 4 11 1 2 2 1 2 1 2 2] 4 11 1 2 1 1 22 2 12 1 2 1 1] 24 1 ] 14 21 2 12 1 19 1 1 Board conducts a closed session meeting to 1 day Thu 1/7/21 Thu 1/7/21 ■ 100% recap previous round of negotiations in 2017 _ 2 Schedule one-on-one meetings between the 16 days Fri 1/8/21 Fri 1/29/21 0%-- - -- _ - __ _ _ _ _ - Board Members and the bargaining unit representatives 3 Determine if negotiator is internal or external 1 day Thu 2/4/21 Thu 2/4/21 0% 4 If external,issue Request for Proposal(RFP)for 9 days Fri 2/5/21 Wed 2/17/21 1 0% a negotiator s Board interviews and selects a negotiator 1 day Thu 2/18/21 Thu 2/18/21 __ _ _- _- __ __ _ _- _- _- __ __ _ _- _- 6 Conduct Total Compensation Survey 64 days Mon 1/4/21 Thu 4/1/21 - __ _ _ _ - - _ - __ _ _ _ _ - 7 Procure Classification and Compensation 6 days Mon 1/4/21 Mon 1/11/21 (C&C)consultant 8 Conduct closed session with Board and C&C 1 day Thu 1/21/21 Thu 1/21/21 - __ _ - 0% _ - -- _ - __ _ _ _ _ - consultant to establish scope and methodology related to total compensation survey which includes determining the comparable labor market,elements of compensation,and job classifications to be surveyed _ ' -- _ _ - __ __ _ -- 9 Present draft benchmarks of total 9 days Fn 1/22/21 Wed 2/3/21 0% compensation survey to bargaining units for discussion and review 10 Present bargaining unit comments related to 1 day Thu 2/4/21 Thu 2/4/21 1 0% draft benchmarks to Board 11 Finalize draft benchmarks and present to 1 day Fri 215/21 Fri 2/5/21 __ _ 0% __ __ bargaining units 12 Consultant completes draft total compensation 24 days Mon 218/21 Thu 3/11/21 study 13 Present draft total compensation study to 1 day Thu 3/18/21 Thu 3/18/21 - Board and discuss 14 Present total compensation study to bargaining 10 days Fri 3/19/21 Thu 4/1/21 - 0% - units and discuss 15 Board conducts a closed session meeting with 1 day Thu 3/4/21 Thu 3/4/21 - 0% District negotiator to recap previous round of negotiations in 2017 16 Conduct internal survey of all District 20 days Mon 1/25/21 Fri 2/19/21 - 0% Departments to identify work rules that need to be addressed in negotiations 17 Discuss and vet goals for negotiations in closed 110 days Mon 1/4/21 Fri 6/4/21 ----- -- - - -- -- -- -- -- ----- ----- - -- ----- -- - -- -- 0% -- ---- ---- --_--- _--- __---- ---- ---- ---- ---- ---- -- sessions(General Manager,Administration Committee,and Board) 18 Conduct studies,research and analysis related to 87 days Thu 2/4/21 Fri 6/4/21 ----- -- - -- -- 0%---- ---- ---- --_--- _--- __---- ---- ---- ---- ---- ---- -- District proposals and anticipated union proposals 19 Procure consultant(neutral third party)to conduct 15 days Mon 2/15/21 Fri 3/5/21 training of Board on roles and responsibilities during bargaining 20 Train Board on roles and responsibilities during 1 day Thu 4/15/21 Thu 4/15/21 0% negotiations 21 Management/Executive Team meets to discuss 15 days Mon 2/22/21 Fri 3/12/21 _ __ __ _ _- _- _- and prioritize work rules that need to be addressed in negotiations 22 Select which District representatives will serve on 1 day Thu 3/18/21 Thu 3/18/21 1 0% District Bargaining Team 23 Present prioritized list of work rules to Board as 1 day Thu 4/1/21 Thu 4/1/21 vetted by Management team 24 Draft and vet District proposals for negotiations 45 days Mon 4/5/21 Fri 6/4/21 0% 25 Send opener letters and schedule negotiation 20 days Mon 5/10/21 Fri 6/4/21 0% sessions 26 Negotiations commence 128 days Mon 6/7/21 Wed 12/1/21 0% n Ratify and Approve Memoranda of Understanding 1 day Thu 12/2/21 IThu 12/2/21 __ _ _ _ 0%- - -- (MOUS) Labor Negotiations Timeline-Management Group Staff Aaivily t t eoarcl Accw�ry January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 38 of 41 Attachment 2 Labor Negotiations Timeline-Local One and MS/CG ID Task Name Duration Start Finish Dec'20 I Jan-2 Feb'21 Mar'21 Apr'21 May'21 I J.n'21 1.'21 Au '21 Sep'21 Oc['21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22 Alpr'22 22 2 1 2 27 1 17 24 1 7 14 21 2 7 14 21 2 4 11 1 12511"71'291 1 2113120127114 ll 1 2 1 1 22 2 12 1 2 1 17 24 1 7 14 21 2 12 1 2 2 116123 1 2 27 1 2 271 17 124 1 Board conducts a closed session meeting to 1 day Thu 1/7/21 Thu 1/7/21 100% recap previous round of negotiations in 2017 - _ _ - z Schedule one-on-one meetings between the 16 days Fri 1/8/21 Fri 1/29/21 o% - - _ _ _ -- Board Members and the bargaining unit representatives 3 Determine if negotiator is internal or external 1 day Thu 2/4/21 Thu 2/4/21 0% 4 If external,issue Request for Proposal(RFP)for 9 days Fri 2/5/21 Wed 2/17/21 0% a negotiator 5 Board interviews and selects a negotiator 1 day Thu 2/18/21 Thu 2/18/21 -- 6 Conduct Total Compensation Survey 64 days Mon 1/4/21 Thu 4/1/21 7 Procure Classification and Compensation 6 days Mon 1/4/21 Mon 1/11/21 (C&C)consultant 8 Conduct closed session with Board and C&C 1 day Thu 1/21/21 Thu 1/21/21 0% consultant to establish scope and methodology related to total compensation survey which includes determining the comparable labor market,elements of compensation,and job classifications to be surveyed 9 Present draft benchmarks of total 9 days Fri 1/22/21 Wed 2/3/21 0% compensation survey to bargaining units for discussion and review 10 Present bargaining unit comments related to 1 day Thu 2/4/21 Thu 2/4/21 0% draft benchmarks to Board 11 Finalize draft benchmarks and present to 1 day Fri 2/5/21 Fri 2/5/21 0% bargaining units 12 Consultant completes draft total compensation 24 days Mon 2/8/21 Thu 3/11/2110% study 13 Present draft total compensation study to 1 day Thu 3/18/21 1Thu 3/18/21 Board and discuss 14 Present total compensation study to bargaining 10 days Fri 3/19/21 Thu 4/1/21 0% units and discuss 15 Board conducts a closed session meeting with 1 day Thu 3/4/21 Thu 3/4/21 --- -- --- -- o%--- District negotiator to recap previous round of negotiations in 2017 16 Conduct internal survey of all District 20 days Mon 1/25/21 Fri 2/19/21 0% Departments to identify work rules that need to be addressed in negotiations 17 Discuss and vet goals for negotiations in closed 150 days Mon 1/4/21 Fri 7/30/21 a% sessions(General Manager,Administration Committee,and Board) __ _ -- _ _ _ _ -- __ 18 Conduct studies,research and analysis related to 150 days Mon 1/4/21 Fri 7/30/21 a% District proposals and anticipated union proposals 19 Procure consultant(neutral third party)to conduct 15 days Mon 2/15/21 Fri 3/5/21 __ _ -- training of Board on roles and responsibilities during bargaining zo Train Board on roles and responsibilities during 1 day Thu 4/15/21 Thu 4/15/21 701 0% negotiations 21 Management/Executive Team meets to discuss 15 days Mon 2/22/21 Fri 3/12/21 and prioritize work rules that need to be addressed in negotiations 22 Select which District representatives will serve on 1 day Thu 3/18/21 Thu 3/18/21 10% District Bargaining Team 23 Present prioritized list of work rules to Board as 1 day Thu 4/1/21 Thu 4/1/21 vetted by Management team 24 Draft and vet District proposals for negotiations 45 days Mon 5/31/21 Fri 7/30/21 --- -- --- -- 0%-- __ _ -- 25 Send opener letters and schedule negotiation 20 days Mon 7/5/21 Fri 7/30/21 --- -- --- -- o%-- sessions z6 Negotiations commence 178 days Mon 8/2121 Wed 4/6/22 -- _ _ _ z7 Ratify and approve Memoranda of Understanding 1 day Thu 4/7/22 Thu 4/7/22 - (MOUS) Labor Negotiations Timeline-Local One and MS/CG Staff Activity Board Activity January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 39 of 41