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HomeMy WebLinkAbout04.a. Review draft Position Paper to consider adopting (1) Resolution No. 2021-___ delegating authority to the General Manager to execute and record certain real property agreements, and (2) corresponding revisions to BP 037 - Delegation of Authority to Page 1 of 14 Item 4.a. CENTRAL SAN BOARD OF DIRECTORS . , , . POSITION PAPER . , 0 DRAFT MEETING DATE: JANUARY 12, 2021 SUBJECT: REVIEW DRAFT POSITION PAPER TO CONSIDER ADOPTING (1) RESOLUTION NO. 2021- DELEGATING AUTHORITY TO THE GENERAL MANAGER TO EXECUTE AND RECORD CERTAIN REAL PROPERTYAGREEMENTS, AND (2) CORRESPONDING REVISIONS TO BP 037 - DELEGATION OFA UTHORITY TO GENERAL MANAGER SUBMITTED BY: INITIATING DEPARTMENT: DAVID KRAMER, SENIOR RIGHT OF WAY ENGINEERING AND TECHNICAL SERVICES - AGENT PDS - DEVELOPMENT SERVICES - RIGHT OF WAY REVIEWED BY: DANA LAWSON, SENIOR ENGINEER DANEA GEMMELL, PLANNING & DEVELOPMENT SERVICES DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING & TECHNICAL SERVICES ISSUE Changes to Board policies require Board approval. BACKGROUND Central San reviews building plans to confirm requirements are met as part of the sanitary sewer construction application process. As part of the permitting process, there is review of the existing structures and all proposed construction to determine any potential conflicts with existing Central San sanitary sewers and/or easements on the property. During the review process, Central San may identify proposed or existing unauthorized encroachments. Depending on the situation, Central San may require the property owner to enter into a real property agreement, in compliance with District Code, or to remove the proposed encroachment from the plans before approving them. The real property agreement outlines all liability by the parties involved to protect Central San from replacing expensive improvements within the easement during rehabilitation of the sewer lines by Capital Projects. The real property agreements are recorded on the property to notify subsequent owners of the encroachment and the associated liabilities. To enter into a real property agreement, an application and fees are submitted, staff drafts the agreement January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 4 of 41 Page 2 of 14 and the applicant's engineer or surveyor drafts the exhibit. While staff can draft the agreement within a week, the process is delayed by submittal of an acceptable exhibit for recording purposes. Once the real property agreement has been signed and notarized by the property owner, Central San staff must calendar it for the next available Real Estate, Environmental and Planning Committee meeting and then, if recommended, the next Board of Directors meeting. With the agenda review process and meeting schedules, it typically takes 6 - 8 weeks to obtain Board authorization for final execution and recordation with the County Recorder's Office. Once the Board has authorized the agreement, staff can approve and return the applicant's plans to continue the permitting process with the local building jurisdiction. Many property owners have voiced concern that this current process is causing them long and costly delays in the permitting process of their construction projects. Central San staff is looking to expedite this process by delegating to the General Manager the authority to execute and record real property agreements for all new and existing Class One encroachments and existing Class Two encroachments. All proposed new Class Two encroachments, which could cause significant interference with access to the pipe or easement, would continue to be presented to the Board for approval as these encroachments reduce the quality of rights that Central San enjoys with its sanitary sewer easements. Attachment 1 contains an excerpt from District Code Section 7.15.010 describing Class One and Class Two encroachments. With the increase in construction of accessory dwelling units (ADUs), these issues are becoming more prevalent. Attachment 2 is the proposed resolution authorizing the General Manager, or his designee, to enter into real property agreements for all new and existing Class One encroachments, as well as all existing Class Two encroachments. Attachment 3 incorporates this same authority into BP 037 - Delegation of Authority to General Manager, including a reference to the underlying resolution. The proposed changes appear on page 4. ALTERNATIVES/CONSIDERATIONS The Board could choose not to adopt the proposed resolution and revisions to B P 037, or the Board could provide some other direction to staff. FINANCIAL IMPACTS There are no fiscal impacts anticipated from adopting the proposed revisions. COMMITTEE RECOMMENDATION The Administration Committee reviewed this matter at its meeting on January 12, 2021 and recommended RECOMMENDED BOARD ACTION Adopt (1) Resolution No. 2021- delegating authority to the General Manager to execute and record certain real property agreements, and (2) corresponding revisions to BP 037 - Delegation ofAuthority to General Manager. Strategic Plan re-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service, Strategy 2—Maintain a positive reputation GOAL FIVE: Infrastructure Reliability Strategy 3—Protect personnel and assets from threats and emergencies January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 5 of 41 Page 3 of 14 ATTACHMENTS: 1. District Code Section 7.15.010 Excerpt on Encroachments 2. Proposed Resolution 3. BP 37 with proposed revisions (see p. 4) January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 6 of 41 Page 4 of 14 ATTACHMENT 1 Chapter 7.15- EASEMENTS AND EASEMENT ENCROACHMENTS Sections: 7.15.010- Definitions. For the purposes of this chapter, the following terms have the meanings specified below. A. "Easement" means a property right, however created, by which the owner of the right is entitled to make specified uses of the real property of another person; the term "easement" includes "reserve," "sewer reserve," or"utility reserve." B. "Encroachment" means an activity or condition that results in significant interference with the District's enjoyment of its easement rights. As used in this chapter, there are two classes of encroachments: 1. Class One Encroachments. These are encroachments that may result in significant interference with District's use of easements unless adequate safeguards and/or mitigation measures are taken. Examples of Class One encroachments ordinarily include: fences, gates, driveways, paved parking areas, modest landscaping, and minor cuts and fills. 2. Class Two Encroachments. These are encroachments that are likely to result in significant interference with District's use of easement for the present or future, and where simple safeguards and/or mitigation measures will not remove or adequately ameliorate the interference with construction, reconstruction, renewal, alteration, operation, maintenance, repair and replacement of or access to District sanitary sewer facilities within the easement. Examples of Class Two encroachments ordinarily include: permanent structures such as buildings (including garages or outbuildings), swimming pools, permanent decks, reinforced concrete surfaces, substantial landscaping structures, and retaining walls. Class Two encroachments also include temporary structures that are not readily removable from the easement, are likely to cause root intrusion, or are prone to interfere with operation of District facilities, such as: trees, large bushes, overgrown vegetation, large accumulations of stored materials, and other activities and conditions which may prevent reasonable access for construction, reconstruction, renewal, alteration, operation, maintenance, repair and replacement of District sanitary sewer facilities within the easement. C. "Property owner" means the fee owner or long-term leaseholder of the servient tenement to the District's easement. D. "Significant interference" means, with respect to encroachments on District easements, an activity or condition that has the potential to damage or to inhibit access to District facilities, that may or will result in excessive cost to the District to use the easement for its intended purposes, or that may or will result in blockage or damage to District facilities. (Ord. 253 § 1(EXh. A(part)), 2008) January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 7 of 41 Page 5 of 14 ATTACHMENT 2 RESOLUTION NO. 2021- A RESOLUTION AUTHORIZING CENTRAL CONTRA COSTA SANITARY DISTRICT STAFF TO EXECUTE AND RECORD CERTAIN REAL PROPERTY AGREEMENTS BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District (Central San) as follows: THAT, having determined it is an appropriate staff function to execute and record Real Property Agreements for any existing and/or proposed Class One as well as existing Class Two encroachments as defined by District Code 7.15.010, the Board hereby grants to the General Manager or his designee, power to execute Real Property Agreements for Class One and existing Class Two encroachments for recording with the County Recorder's Office, to record said Real Property Agreements for purposes of giving notice to subsequent purchasers, and to take other such actions as may be required to implement the purposes of the District in executing and recording said Real Property Agreements. THAT staff is authorized to record the documents in the office of the Recorder of Contra Costa County. PASSED AND ADOPTED this 21St day of January, 2021 by the Board of Directors of Central San by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm, Esq. Counsel for the District January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 8 of 41 Page 6 of 14 ATTACHMENT 3 Number: BP 037 Authority: Board of Directors Adopted: 8/16/2018 Revised: 01/17/2020 1/21/2021 Reviewed: Initiating Dept./Div.: Board of Directors/ .CENTRAL SAN Secretary of the District BOARD POLICY DELEGATION OF AUTHORITY TO GENERAL MANAGER PURPOSE The proper functioning of the Central Contra Costa Sanitary District ("Central San") requires that the General Manager and his or her staff have adequate authority to carry out both the routine and reoccurring functions as well as the emergency functions of Central San. With the exception of the Board's delegation of authority and limitations on staff authority through the approval and adoption of the Central San Budget as well as Board Policy No. BP 036 — Informal Bidding, this policy consolidates and clarifies the Board's delegation of authority to the General Manager and his or her designee and helps to ensure the efficient operation of Central San. POLICY The General Manager and his or her designee shall have the authority to carry out the functions of Central San as follows: 1. General Authorization The General Manager is authorized to execute all deeds, contracts, warrants, releases, receipts and similar documents for and on behalf of Central San in accordance with California Health and Safety Code §6487, including all documents prepared and circulated as part of the public competitive bidding process. Nothing in this Section 1 is intended to alter or eliminate any other statutory or District Code procedural requirements which may exist. 2. Emergency Powers Pursuant to California Public Contract Code (PCC) §22050(b)(1), the Board has delegated to the General Manager via Resolution No. 2020-002 the authority to order any emergency action pursuant to PCC §22050(a)(1) as follows: a. Immediate Action in Emergencies. The General Manager has the power to take any directly-related and immediate action required by an emergency, as defined in PCC §1102, and to procure the necessary January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 9 of 41 Page 7 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 2 of 9 equipment, services, and supplies for those purposes, when the anticipated expenditures may exceed the lower limit of the threshold requiring bidding for a project under the amount specified by PCC §22032(a) (currently $60,000), without giving notice for bids to let contracts. b. Reporting to the Board. In the event of an emergency, as defined, the General Manager shall report to the Board not later than 7 days after the action, or at its regularly scheduled meeting if that meeting will not occur later than 14 days after the action, the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency. C. Regular Review Required. In the event of an emergency, as defined, the Board shall initially review the emergency action as set forth in paragraph b. above, and at least at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths (4/5) vote, that there is a need to continue the emergency action, unless the General Manager has terminated that action prior to the Board's review of that action. d. Termination of Emergency. Upon its review of the emergency action, the Board shall terminate that action at the earliest possible date that conditions warrant so that the remainder of the emergency action necessitated by the emergency may be completed by giving notice for bids to let contracts. 3. Emergency Operations Plan a. Director of Emergency Services. The General Manager is delegated the authority to appoint a Director of Emergency Services and has the authority set forth in Resolution No. 2020-003, or as set forth in Central San's most recently adopted Emergency Operations Plan resolution or as amended by state law. b. Proclamation of Local Emergency. Under emergency conditions in which immediate action must be taken to protect lives and property, respond to emergencies, and to restore essential services for the public health and safety, the Director of Emergency Services may activate the District's Emergency Operations Plan and proclaim a local emergency. C. Managinq Emergency Operations. Upon proclamation of a local emergency, the Director of Emergency Services will direct and manage all emergency operations and make decisions to allocate resources and expend funds as necessary to meet the needs of the emergency. d. Ratification of Proclamation of Local Emergency. The Board shall meet within seven (7) days of proclamation of the local emergency to ratify the January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 10 of 41 Page 8 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 3 of 9 proclamation by resolution and authorize continued emergency operations and recovery actions. e. Duration of Proclamation. The proclamation of local emergency shall remain in effect for fourteen (14) days from the date of ratification, unless terminated or extended by the Board. f. Modifications to Emergency Operations Plan. The Director of Emergency Services shall be authorized to make modifications to the Emergency Operations Plan and modify practices and procedures to maintain compliance with the California Emergency Services Act (CESA). 4. Use of Small Claims Court The General Manager is authorized to pursue civil remedies against persons or entities in California Small Claims Court, including seeking judgments and any other remedies available within its jurisdiction. 5. Claims Handling a. Rejection of Claims. The General Manager is authorized to act on behalf of the Board pursuant to Government Code §§910, et seq. to reject, return as insufficient, or return as untimely any claims against it, and to provide any notices authorized under those statutes on behalf of Central San. b. Settlement/Payment of Claims. Pursuant to Government Code §935.4 and Resolution No. 2020-004, the Board delegates the authority to the General Manager to allow, compromise or settle claims against Central San not exceeding $50,000, and to authorize payment of any such claims up to the stated limit. The term "claims" excludes District expenses, including emergency response costs, incurred as part of the claims adjusting process. C. Reportinq of Settlements. All settlements greater than $25,000 and less than $50,000 will be reported promptly to the Board as informational items at a publicly-noticed Board meeting. 6. Easement Acquisitions and Leasing Property a. Acquisition of Easements. The General Manager is authorized to negotiate for grants of easements or offers of dedication and, where required, purchase easements and offers of dedication in favor of Central San. This delegation is limited to easement acquisitions or exchanges in amounts up to $200,000 each when easement acquisitions are included in project budgets. Easement acquisitions or exchanges valued in excess of $200,000 require separate Board action. The General Manager shall also be authorized to prepare the documentation as may be required for January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 11 of 41 Page 9 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 4 of 9 recording the property rights with the County Recorder's Office, and to take other such action as may be required to implement the acquisition of said easements and offers of dedication. The General Manager will provide periodic reports to the Board on such purchases and expenditures. However, the Board shall retain the sole power to accept by resolution any and all easements and offers of dedication received by Central San. After acceptance of an easement or dedication by the Board, the General Manager shall have the authority to record said easements and offers of dedication for the purpose of providing legal notice of Central San's acceptance and the property rights contained therein. b. Rights of Entry, Etc. The General Manager is authorized to purchase or otherwise obtain rights of entry and approve restoration agreements, encroachment permits, real property agreements and similar documents affecting access to or use of real property deemed necessary or prudent for the carrying out of Central San activities. If recording of any such documents is required to create permanent rights and legal notice with regard to such real property matters, such documents will require Board approval for formal acceptance and authorization to record. C. Heal Property Agreements. Pursuant to Resolution No. 1U21 - the General Manager is authorized to approve, execute and record with the County Recorder's Office real property agreements intended to address any existing and/or proposed Class One encroachments as well as existing Class Two encroachments as defined by District Code 7.15.010. However, the Board has retained the sole power to approve, execute and authorize the recording of any real property agreements related to new Class Two encroachments, as defined by District Code 7.15.010. Any such proposed new Class Two encroachments shall continue to be presented to the Board for consideration. Funding. The General Manager is authorized to fund the purchase of easements, offers of dedication and similar real property-related rights, provided adequate funding is included in Central San's Board-approved Capital Improvement Budget. Lease Agreements. The General Manager, in accordance with the provisions of Chapter 7.08 of the District Code, is authorized to execute agreements relating to the leasing out of Central San property which has been declared by the Board after a public hearing as not needed for Central San's operations for the period covered by the lease term. January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 12 of 41 Page 10 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 5 of 9 7. Joint Powers Agreements a. Board-approved Construction Projects. The General Manager is authorized to execute Joint Powers Agreements and similar cooperative agreements with cities, counties, special districts and other government entities relating to Board-approved construction projects, such as paving or landscaping, where the funds exchanged in the agreement do not exceed $200,000. b. Other Construction Activities. The General Manager, or his or her designee, is authorized to execute Joint Powers Agreements under Board- approved projects designated to exchange funds related to construction activities, such as raising manhole covers, where the funds exchanged in the agreement do not exceed $200,000. 8. Contracts for District Projects Not Exceeding the General Manager Public Works Delegation Limit Pursuant to PCC §22034 (c), the General Manager's Public Works Delegation Limit is $200,000 or the amount of the informal bid limit as established periodically by the State of California through Statute (PCC §22032(b)) related to the Uniform Public Construction Cost Accounting Act (UPCCAA). The General Manager is authorized to take such actions as are statutorily provided to the Awarding Body for contracts for District Projects of not more than the General Manager's Public Works Delegation Limit provided legally appropriate bidding or procurement procedures have been undertaken. See Exhibit A. 9. Professional Consulting, Technical Consulting and Professional Engineering Services Agreements a. New Agreement Authorization Limit. The General Manager is authorized to approve and execute services agreements for Professional Consulting, Technical Consulting and Professional Engineering that do not exceed $200,000 in total cost. b. Agreement Amendments. The General Manager is authorized to amend services agreements for Professional Consulting, Technical Consulting and Professional Engineering as follows: 1) Current Agreement - $2 Million or Less. For agreements with a current amount of $2 million or less, the amendments shall not exceed $100,000. January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 13 of 41 Page 11 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 6 of 9 2) Current Agreement— More than $2 Million. For agreements with an original amount of more than $2 million, the amendments shall not exceed $200,000. 3) Amendments Causing Agreement Total to Exceed$200,000. Board approval is required to amend any agreement originally signed by the General Manager under this delegation of authority if the initial agreement and amendment(s) combined exceed $200,000. The above limits are cumulative. C. Reporting Requirement. Any professional consulting agreements entered into by the General Manager between $50,000 and $200,000 will be periodically included in an informational announcement to the Board. See Exhibit A. 10. District Projects and Capital Improvement Program a. Capital Improvement Program Authorization Limits. The General Manager is authorized to expend funds available within the Capital Improvement Budget as set forth and limited by the amounts and other limitations set forth in Exhibit A. b. Change Orders. The General Manager is authorized to approve change orders (cumulatively) up to the construction contract contingency budget determined at time of award on all District Projects, limited by the authorizations defined in Exhibit A. As a guideline, typically the contract contingency shall not exceed 10 percent of the award amount. The percentage may be adjusted to a lower figure for larger projects or may be increased on projects where special circumstances are present. Such lower or higher contingency amount will be evaluated on a case-by-case basis. C. Increase to Contract Contingency. Board authorization is required to increase the contract contingency budget amount on contracts awarded by the Board after time of award. See Exhibit A. 11. Contracts for Goods and Services a. Limited by Annual Operating Budget. The General Manager and Purchasing and Materials Manager are authorized to award and enter into contracts and purchase orders for goods and services that are not "professional services" or "public works contracts," such as utilities, maintenance services, equipment, January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 14 of 41 Page 12 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 7 of 9 chemicals and supplies so long as overall spending does not exceed the Board's annual adopted operating budget, provided purchasing policy and procedures are adhered to. 12. Procurement Cards The General Manager is authorized on behalf of Central San to enter into credit card agreements and administer the credit card program on behalf of Central San. 13. Personnel Actions Otherwise Reserved to Board pursuant to District Code Chapter 4 The General Manager is authorized to take the following personnel actions which are otherwise reserved to the Board pursuant to Chapter 4 of the District Code: a. Adds/Cancels. The addition or deletion of any permanent positions approved in the annual budget (Section 4.04.020 of the District Code). These deletions and additions may not exceed the number of authorized positions and result in an increase in Central San's annual budgeted labor costs. b. Classifications. The establishment of new classifications and assignment of pay grade within the existing salary schedule, as well as any amendments to or the abolition of classification descriptions. These actions may not result in an increase of Central San's annual budgeted labor costs (Sections 4.12.010 and 4.12.040 of the District Code). C. Manager Appointments. The appointment of management-level positions (Section 4.16.070(a) of the District Code). 14. Other Personnel Actions The General Manager is authorized to take the following actions without Board approval: a. Transitional Positions: Authorize up to five (5) General Manager "transitional positions" at any given time for up to 24 months to backfill positions vacated due to an extended leave of absence or as necessary to properly address succession planning. General Manager "transitional positions" are positions not necessarily authorized in the annual budget. The cost associated with these appointments cannot result in an increase in Central San's annual budget. b. Appointments/Disciplinary Actions. Make appointments and promotions, take disciplinary actions and take such other actions as required for the proper operation of Central San, provided such actions are consistent with January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 15 of 41 Page 13 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 8 of 9 the then current Central San personnel rules and procedures, Memoranda of Understanding (MOU) and Board Policies. C. Employee Recognition. Grant administrative leave for employee recognition purposes, such as for safety awards or similar special recognitions for undertaking Central San responsibilities outside of the employee's existing job function. The granting of such leave will be evaluated by the General Manager on a case-by-case basis. d. Other Actions. Take any other actions as set forth in the Board approved MOUs with Central San's bargaining units. 15. Records Management Program a. Records Retention Schedules. Pursuant to Resolution No. 2019-051, the General Manager is authorized, in conjunction with District Counsel, to approve all revisions to Central San's Records Retention Schedules involving the following: changes in state law, changes in record keeping practices or operational needs, lengthening of retention periods, and changes determined by District Counsel to be of a ministerial nature. Board approval is required by resolution for changes to the Records Retention Schedules involving the following: shortening of retention periods, and changes determined by District Counsel to be substantive. [Original retained by the Secretary of the District] January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 16 of 41 Page 14 of 14 Number: BP 037 DELEGATION OF AUTHORITY TO GENERAL MANAGER Page 9 of 9 EXHIBIT A Capital Improvement Program Authorization Limits Action General Manager Board Approve Capital Improvement Plan and Budget None No limit (CIPICIB) Transfer funds to individual project budgets $500,000 or less Greater than$500,000 Professional Consulting Services Enter into Technical Consulting Services $200,000 or less Greater than$200,000 Agreements Professional Engineering Services Amend Amend Agreements<_$2 million $100,000 or less 2 Greater than$100,000 Agreements Amend Agreements>$2 million $200,000 or less 2 Greater than$200,000 Transfer funds from CIB contingency account to $200,000*or less per Greater than$200,000* projects not included in the CIB project 3 Authorize purchase of individual equipment Not to exceed the limit of the No limit items Equipment Budget Authorize supplemental funds to program budgets None No limit and contingency account Award construction contracts 4 $200,000*or less Greater than$200,000* Authorize Additive $200,000*or less Greater than$200,000* Construction No limit; if greater than$200,000, Change Orders Deductive informational announcement to Not applicable Board Authorize subcontractor substitutions All substitutions unless protested Substitutions protested by by subcontractor subcontractor Accept construction projects All projects Informational announcement to Board Close out projects All projects Memo provided to Board at fiscal yearend Acquire easements $200,000 or less Greater than$200,000 Limited by the remaining balances of the applicable program and contingency account. 2 This limit is cumulative. 3 Limited by the remaining balance of the applicable contingency account. 4 Bid protests and rejection of all bids must go to Board with the exception of those under$200,000 and which fall under the provisions of the Uniform Public Construction Cost Accounting Act(UPCCAA)(California Public Contract Code§§22042 and 22042.5). *These limits shall be raised concurrently with changes to the UPCCAA(California Public Contract Code§22032(a),representing the threshold above which formal bidding is required. January 12, 2021 Regular ADMIN Committee Meeting Agenda Packet- Page 17 of 41