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Home My WebLink About5.c. Review draft timelines (Gantt charts) for activities related to upcoming labor Page 1 of 3 Item 5.c. ,orVIOIN SAN December 15, 2020 TO: ADMINISTRATION COMMITTEE FROM: TEJI O'MALLEY, HUMAN RESOURCES & ORGANIZATIONAL DEVELOPMENT MANAGER REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: REVIEW DRAFT TIMELINES (GANTT CHARTS) FORACTIVITIES RELATED TO UPCOMING LABOR NEGOTIATIONS WITH THE MANAGEMENT GROUP, MANAGEMENT SUPPORT/CONFIDENTIAL GROUP (MS/CG)AND PUBLIC EMPLOYEES UNION, LOCAL #1 (LOCAL ONE) The District's three recognized bargaining units: Management Group, Management Support/Confidential Group (MS/CG), and Public Employees Union, Local #1 (Local One)will be expiring and negotiations will commence in 2021 for successor Memoranda of Understanding (MOUs). The Management Group's current MOU expires on December 17, 2021, and Local One and MS/CG MOU's to expire on April 17, 2022. Pursuant to Government Code 3500-3511 and Central San's Employer-Employee Relations Ordinance (Chapter 4.24 of the District Code), the District is required to negotiate all matters related to wages, hours, and other terms and conditions of employment. The District will need to meet with bargaining unit representatives to negotiate these terms, and all provisions within the MOUs can be considered for negotiations. Attached are draft Gantt charts reflecting activities related to the upcoming labor negotiations. The first chart (Attachment 1) relates to the negotiations with the Management Group, and the second chart (Attachment 2) relates to the negotiations with MS/CG and Local One. These charts will be updated as negotiations approach and progress, and will be presented to the Committee each meeting as a standing item until the Board's adoption of the successor MOUs. Strategic Plan Tie-In GOAL FOUR: Workforce Development Strategy 2—Foster relationships across all levels of Central San ATTACHMENTS: 1. Timeline for Labor Negotiations with Management Grou 2. Timeline for Labor Negotiations with Local One and MS/CG December 15, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 65 of 69 Attachment 1 Labor Negotiations Timeline-Management Group ID Task Name Duration Start Finish IDec'20 Ilan Feb'21 Mar'21 Apr'21 May'21 Jun'21 lul'21 '21 Sep'21 Oc['21 Nov'21 Dec'21 22 2 1 2 2] 1 1] 24 1 ] 14 21 2 ] 14 21 2 4 11 1 2 2 1 2 1 2 2] 4 11 1 2 Aug1 1 22 2 12 1 2 1 1] 24 1 ] 14 21 2 1 Schedule one-on-one meetings between the 20 days Mon 1/4/21 Fri 1/29/21 1 1 Board Members and the bargaining unit representatives 2 Determine if negotiator is internal or external 1 day Thu 2/4/21 Thu 2/4/21 3 If external,issue Request for Proposal(RFP)for 9 days Fri 2/5/21 Wed 2/17/21 - a negotiator 4 Board interviews and selects a negotiator 1 day Thu 2/18/21 Thu 2/18/21 - 5 Conduct Total Compensation Survey 64 days Mon 1/4/21 Thu 4/1/21 6 Procure Classification and Compensation 6 days Mon 1/4/21 Mon 1/11121 (C&C)consultant I 7 Conduct closed session with Board and C&C 1 day Thu 1121121 Thu 1121121 consultant to establish scope and methodology related to total compensation survey which includes determining the comparable labor market,elements of compensation,and job classifications to be surveyed a Present draft benchmarks of total 9 days Fri 1122121 Wed 213/21 compensation survey to bargaining units for discussion and review 9 Present bargaining unit comments related to 1 day Thu 2/4/21 Thu 214/21 draft benchmarks to Board 10 Finalize draft benchmarks and present to 1 day Fri 215/21 Fri 2/5/21 1 bargaining units 11 Consultant completes draft total compensation 24 days Mon 2/8/21 Thu 3111121 study 12 Present draft total compensation study to 1 day Thu 3118121 Thu 3118121 Board and discuss 13 Present total compensation study to bargaining 10 days Fri 3119121 Thu 4/1/21 - units and discuss 14 Board conducts a closed session meeting with 1 day Thu 3/4/21 Thu 3/4/21 - District negotiator to recap previous round of negotiations in 2017 -- _ __ __ __ _ _ _ -- _ __ __ __ __ __ _ -- _ __ __ __ __ 15 Conduct internal survey of all District 20 days Mon 1/25/21 IFri 2/19/21 Departments to identify work rules that need to be addressed in negotiations 16 Discuss and vet goals for negotiations in closed 110 days Mon 1/4/21 Fri 6/4/21 sessions(General Manager,Administration Committee,and Board) 17 Conduct studies,research and analysis related to 87 days Thu 2/4/21 Fri 6/4/21 District proposals and anticipated union proposals 18 Procure consultant(neutral third party)to conduct 15 days Mon 2/15/21 IFri 3/5/21 - training of Board on roles and responsibilities during bargaining 19 Train Board on roles and responsibilities during 1 day Thu 4/15/21 Thu 4/15/21 negotiations 20 Management/Executive Team meets to discuss 15 days Mon 2/22/21 Fri 3/12/21 and prioritize work rules that need to be addressed in negotiations 21 Select which District representatives will serve on 1 day Thu 3/18/21 Thu 3/18/21 1 ■ District Bargaining Team 22 Present prioritized list of work rules to Board as 1 day Thu 4/1/21 Thu 4/1/21 - __ _ _ _ _ - - - - _ _ _ _ _ - __ _ _ _ _ vetted by Management team 23 Draft and vet District proposals for negotiations 45 days Mon 4/5/21 Fri 6/4/21 24 Send opener letters and schedule negotiation 20 days Mon 5/10/21 Fri 6/4/21 - sessions 25 Negotiations commence 128 days Mon 617/21 Wed 12/1/21 26 Ratify and Approve Memoranda of Understanding 1 day Thu 12/2/21 Thu 12/2/21 (MOUs) Labor Negotiations Timeline-Management Group Staff Activity E 0 Board Activity December 15, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 66 of 69 Labor Negotiations Timeline-Local One and MS/CG ID Task Name uration Start finish I Dec 20 I Jan'21 Feb'21 Mar'21 Apr'21 May'21 lun'21 lul'21 Au '21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22 Apr'22 22 2 1 2 27 1 17 24 1 7 14 21 2 7 14 21 2 4 11 1 2 2 1 2 1 2 27 4 11 1 2 1 1 22129 2 12 1 2 1 17 24 1 7 14 21 2 12119 2 2 1 2 1 2 27 1 2 27 1 1 1 Schedule one-on-one meetings between the 20 days Mon 1/4/21 Fri 1/29/21 Board Members and the bargaining unit Attachment 2 representatives 2 Determine if negotiator is internal or external 1 day Thu 2/4/21 Thu 2/4/21 _ _ _ _ _ _ _ _ _ _ 3 If external,issue Request for Proposal(RFP)for 9 days Fri 2/5/21 Wed 2/17/21 a negotiator 4 Board interviews and selects a negotiator 1 day Thu 2/18/21 Thu 2/18/21 s Conduct Total Compensation Survey 64 days Mon 1/4/21 Thu 4/1/21 6 Procure Classification and Compensation 6 days Mon 1/4/21 Mon 1/11/21 - (C&C)consultant Conduct closed session with Board and C&C 1 day Thu 1121121 Thu 1/21/21 consultant to establish scope and methodology related to total compensation survey which includes determining the comparable labor market,elements of compensation,and job classifications to be surveyed B Present draft benchmarks of total 9 days Fri 1122121 Wed 2/3/21 compensation survey to bargaining units for discussion and review v Present bargaining unit comments related to 1 day Thu 2/4/21 Thu 2/4/21 -- - -- - -- -- _ -- _ - -- -- -- _ -- -- - - - draft benchmarks to Board 10 Finalize draft benchmarks and present to 1 day Fri 2/5/21 Fri 215/21 bargaining units 11 Consultant completes draft total compensation 24 days Mon 2/8/21 Thu 3/11/21 study -- 12 Present draft total compensation study to 1 day Thu 3118121 Thu 3118121 - - - - - -- - - - - -- -- - _ - Board and discuss 13 Present total compensation study to bargaining 10 days Fri 3119121 Thu 4/1/21 units and discuss 14 Board conducts a closed session meeting with 1 day Thu 3/4/21 Thu 3/4/21 District negotiator to recap previous round of negotiations in 2017 15 Conduct internal survey of all District 20 days Mon 1/25/21 Fri 2/19/21 Departments to identify work rules that need to be addressed in negotiations 16 Discuss and vet goals for negotiations in closed 150 days Mon 1/4/21 Fri 7/30/21 sessions(General Manager,Administration Committee,and Board) 17 Conduct studies,research and analysis related to 150 days Mon 1/4/21 Fri 7/30/21 District proposals and anticipated union proposals is Procure consultant(neutral third party)to conduct 15 days Mon 2/15/21 Fri 3/5/21 '..- -- - -- -- -- -- -- -- -- -- -- -- ----- - -- ----- -- -- -- -- -- -- -- -- ----- - -- ----- -- - -- -- ---- -- -- training of Board on roles and responsibilities during bargaining 19 Train Board on roles and responsibilities during 1 day Thu 4115121 Thu 4/15 - - - - - 7m /21 negotiations 20 Management/Executive Team meets to discuss 15 days Mon 2/22/21 Fri 3/12/21 and prioritize work rules that need to be addressed in negotiations 21 Select which District representatives will serve on 1 day Thu 3/18/21 Thu 3/18/21 r District Bargaining Team 22 Present prioritized list of work rules to Board as 1 day Thu 4/1/21 Thu 4/1/21 vetted by Management team 23 Draft and vet District proposals for negotiations 45 days Mon 5/31/21 Fri 7/30/21 24 Send opener letters and schedule negotiation 20 days Mon 7/5/21 Fri 7/30/21 sessions 25 Negotiations commence 178days Mon8/2/21 Wed4/6/22 -- - -_ -_ -_ -_ -- - - - - - -- -- - - - 26 Ratify and approve Memoranda of Understanding 1 day Thu 4/7/22 Thu 4/7/22 __ _ _ _ _ _ - - _ (MOUs) Labor Negotiations Timeline-Local One and MS/CG Staff Activity - Board Activity December 15, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 67 of 69