HomeMy WebLinkAbout03. Approve Board Member conference attendance for 2021 Page 1 of 4
Item 3.
.0rVICENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: DECEMBER 17, 2020
SUBJECT: APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE FOR
2021
SUBMITTED BY: INITIATING DEPARTMENT:
KATIE YOUNG, SECRETARY OF THE DISTRICT SECRETARY OF THE DISTRICT
Roger S. Bailey
General Manager
ISSUE
In accordance with Board Policy No. BP 008 - Travel Expense Reimbursement, the Board must approve Boarc
Members' proposed attendance at conferences in advance for each year.
BACKGROUND
In 2008, the Board voted to amend the Travel Expense Reimbursement Policy to require that Board Member
conference attendance be approved by the Board on a yearly basis in advance to ensure transparency.
The attached list represents proposed Board Member attendance at various industry-related conferences
throughout the upcoming calendar year.
I n the event that a Board Member wishes to attend a conference other than as shown on Attachment 1,
separate Board approval will be required. The conference attendance being approved at this meeting is for
planning purposes only and does not represent a commitment that a Board Member will attend.
ALTERNATIVES/CONSIDERATIONS
The Board may deny approval of the conference attendance or provide other direction to staff.
FINANCIAL IMPACTS
The amount of$40,000 was included in the Fiscal Year 2020-21 Operations and Maintenance Budget for
Board Member conference attendance. This amount was based on the estimate of a$2,000 cost per
attendance at in-state conferences and $3,000 per attendance at out-of-state conferences.
December 17, 2020 Regular Board Meeting Agenda Packet- Page 21 of 173
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COMMITTEE RECOMMENDATION
This matter was not reviewed by a Board Committee.
RECOMMENDED BOARD ACTION
Approve proposed conference attendance for Board Members for calendar year 2021 as shown on
Attachment 1 (for purposes of this action, attendance listed as "Maybe" will be considered approved by the
Board).
Strategic Plan Tie-In
GOAL THREE:Fiscal Responsibility
Strategy 2—Ensure integrity and transparency in financial management
ATTACHMENTS:
1. Proposed Board Conference attendance
December 17, 2020 Regular Board Meeting Agenda Packet- Page 22 of 173
2021 BOARD MEMBER CONFERENCE ATTENDANCE
January 1 - December 31, 2021
BOARD MEMBERS
Conference Organization Hockett Lauritzen McGill Pilecki Williams
JANUARY 27-29 Maybe Maybe Yes No Yes
Winter Conference
Palm Springs, CA CASA
Hilton Palm Springs Hotel
FEBRUARY TBD Maybe Maybe No No Yes
Winter Conference
TBD NACWA
FEB TBD Maybe Yes Yes No Maybe
Legislative Conference
TBD CASA
MARCH 14-17 No No Maybe No Maybe
Annual Conference
Tampa, FL WateReuse
Marriott Tampa Water Street
MARCH 21-23 Yes Yes Yes No Maybe
California Annual
Conference WateReuse
Indian Wells, CA
TBD
APRIL 19-22 No Maybe Maybe No No
Annual Conference
San Diego, CA CW EA
Town and Country San Diego
APRIL 25-MAY 1 Maybe Yes No No Maybe
Water Week
Washington, DC NACWA
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December 17, 2020 Regular Board Meeting Agenda Packet- Page 23 of 173
BOARD MEMBERS
Conference Organization Hockett Lauritzen McGill Pilecki Williams
MAY 18-19 Maybe Yes Yes No Maybe
CSDA Legislative Days CSDA
Sacramento, CA
JULY 11-14 Maybe Maybe No No Yes
Annual Conference
Seattle, WA NACWA
Hyatt Regency Seattle
AUGUST 11-13 Maybe Maybe Yes No Yes
Annual Conference
San Diego, CA CASA
Hilton San Diego Bayfront
AUGUST 30-SEPT 2 Maybe Maybe Yes No Maybe
Annual Conference
Monterey, CA CSDA
TBD
OCTOBER 16-20 Maybe Maybe Maybe No Maybe
Annual Conference
Chicago, IL WEFTEC
McCormick Place
NOVEMBER 15-19 Maybe Maybe Yes No Maybe
Annual Conference CALPELRA
Monterey, CA
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December 17, 2020 Regular Board Meeting Agenda Packet- Page 24 of 173