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Home My WebLink About00. BOARD AGENDA 12-17-2020 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday, December 17, 2020 BARBARA D.HOCKETT Board Room M4RIAHN.LAUR17ZEN 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kvounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 17, 2020 Regular Board Meeting Agenda Packet- Page 1 of 173 Open Session - Board Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Telephone: You may record your comments at (925)229-7303 no later than one hour prior to the meeting. 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sodfc_Dcentralsan.org and identify the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925)229-7303. ROLL CALL MOMENT OF SILENCE FOR ESSENTIAL WORKERS WELCOME NEW BOARD MEMBERS HOCKETTAND LAURITZEN PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Receive the Government Finance Officers Association (G FOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year 2018-19 (5-minute staff presentation) Staff Recommendation: Finance Manager Kevin Mizuno will present the award to the Board. CONSENT CALENDAR 2. Approve the following: a. December 3, 2020 Board meeting minutes 3. Approve proposed Board Member conference attendance for 2021 December 17, 2020 Regular Board Meeting Agenda Packet- Page 2 of 173 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 4. Appoint Board President for a one-year term commencing January 1, 2021 [Continued from December 3, 2020] Staff Recommendation (Motion Required): Appoint President for a one-year term commencing January 1, 2021. 5. Appoint Board President Pro Tem for a one-year term commencing January 1, 2021 [Continued from December 3, 2020] Staff Recommendation (Motion Required): Appoint President Pro Tem for a one- year term commencing January 1, 2021. 6. Accept (1)the audited comparative Comprehensive Annual Financial Report (CAFR)for the fiscal years ended June 30, 2020 and 2019 performed by Maze &Associates, and (2)the independent auditors' memorandum on internal control and required communications for the fiscal year ended June 30, 2020. (10-minute presentation by David Alvey,Audit Partner of Maze &Associates) Staff Recommendation (Motion Required): Accept the audited CAFR for the fiscal years ended June 30, 2020 and 2019, and the auditors' memorandum on internal control and required communications for the fiscal year ended June 30, 2020. COVI D-19 FINANCIAL PLANNING WORKSHOP 7. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (5-minute staff presentation) Staff Recommendation: Receive the update. 8. Receive report on COVI D-19 1 mpacts to Central San's Costs, Revenues and Services (60-minute staff presentation) Staff Recommendation: Receive the report and provide input to staff. REPORTS AND ANNOUNCEMENTS 9. General Manager-Announcements a. Announcements - December 17, 2020 Staff Recommendation: Receive the announcements. 10. Counsel for the District 11. Secretary of the District 12. Board Members - Committee Minutes a. December 1, 2020 -Administration Committee - Chair Williams and President McGill December 17, 2020 Regular Board Meeting Agenda Packet- Page 3 of 173 b. December 1, 2020 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • December 3, 2020 - Contra Costa County Mayors' Conference (virtual) Member Lauritzen Member Pilecki • December 10, 2020 - Board Liaison attendance at staff presentation of Household Hazardous Waste Annual Report to Mt. View Sanitary District (virtual) (stipend declined) Member Williams President McGill • December 3, 2020 - Contra Costa County Mayors' Conference (virtual) Staff Recommendation: Receive the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend formeeting attendance orexpense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 15. Conference with Legal Counsel -existing litigation pursuant to Government Code Section 54956.9(d)(1): • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. C19-01012 December 17, 2020 Regular Board Meeting Agenda Packet- Page 4 of 173 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT December 17, 2020 Regular Board Meeting Agenda Packet- Page 5 of 173