HomeMy WebLinkAbout00. BOARD AGENDA 11-19-2020 (Regular) CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA MCHAEL R.ACGILL-President
TAD J.PILECKI-President Pro Tem
Thursday, November 19, 2020 PAUL HCAUSEY
Board Room JAMES A.NEJEDLY
1:30 PM DAVID R.WILLIAMS
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kyounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
November 19, 2020 Regular Board Meeting Agenda Packet- Page 1 of 152
Open Session - Board Room
(Video recorded)
1:30 PM
PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19
a. This meeting is being held in accordance with the Brown Act as currently in effect under
the State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that
allows attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both.
Members of the public wishing to provide public comment for items on this
Central San Board meeting agenda may do so as follows:
1. Telephone: You may record your comments at (925)229-7303 no later than
one hour prior to the meeting.
2. Email: All regular Central San Board meetings are livestreamed at
centralsan.org. If you wish to make a comment before or during the meeting,
please email your comment to sodfc_Dcentralsan.org and identify the agenda
item you wish to address.
All comments will be read into the record.
If you have any questions related to participation in this meeting, please call
Secretary of the District Katie Young at (925)229-7303.
ROLL CALL
MOMENT OF SILENCE FOR ESSENTIAL WORKERS
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. November 4, 2020 Special Board meeting minutes
b. November 5, 2020 Regular Board meeting minutes
2. Authorize the General Manager to: 1) amend an existing professional consulting services
agreement with Emtec Consulting Services LLC in an amount not to exceed $350,000,
increasing the cost ceiling to $2,715,000; and 2) execute a contract with a term not to
exceed three-years in an amount not to exceed $400,000 for ongoing system support for
the Enterprise Resource Planning (ERP) System Replacement, District Project 8250
3. Authorize the General Manager to: 1) amend an existing professional consulting services
agreement with Oracle Consulting Services LLC in an amount not to exceed $175,000,
November 19, 2020 Regular Board Meeting Agenda Packet- Page 2 of 152
increasing the cost ceiling to $525,000; and 2) execute a five-year contract in the amount
not to exceed $280,000 for long-term support for the the Enterprise Resource Planning
(ERP) System Replacement, District Project 8250
4. Authorize the General Manager to execute a pre-purchase contract with APG-Neuros for
three electric blower systems and special services in an amount not to exceed $2,998,000
under the Electric Blower Improvements, District Project 10015
5. Authorize the General Manager to execute two professional engineering service
agreements with Bay Area Coating Consultants, I nc. and J D H Corrosion Consultants, I nc.
for a three-year term in an amount not to exceed $250,000 each to provide specialty
coating inspection services for capital improvement projects
6. Authorize the General Manager to continue to waive the volumetric fee for commercial
recycled water truck fill program customers up to a limit of 100,000 gallons per year, per
customer for calendar years 2021 and 2022
7. Adopt Resolution No. 2020-054 accepting the Grant of Irrevocable Offer of Dedication of
a sanitary sewer easement offered by Vital Building & Enterprises, I nc., as related to Job
6688, located in the Town of Danville, and authorizing staff to record documents with the
Contra Costa County Recorder
8. Adopt Resolution No. 2020-055 accepting offer of dedication of sanitary sewer
easements in the City of San Ramon as depicted on Subdivision Map 9456, related to
Job 6643, and authorizing staff to record documents with the Contra Costa County
Recorder
9. Adopt Resolution No. 2020-056 authorizing execution of quitclaim deeds for existing
easements to California Pacific Bank, the Dale L. and Felicidad G. Giberson 2009 Family
Trust, or the current property owners at that time of recording the quitclaim deeds, for
properties known as Seclusion Valley located in the unincorporated area of Lafayette,
related to Job 6619, and authorizing staff to record documents with the Contra Costa
County Recorder
10. Adopt Resolution No. 2020-057 authorizing the execution of a common use agreement for
installation of a community wall over a sanitary sewer located in the Town of Danville
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
COVID-19 PANDEMIC RESPONSE
11. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic
(5-minute staff presentation)
Staff Recommendation: Receive the update.
REPORTS AND ANNOUNCEMENTS
12. General Manager- Reports
a. Receive Fiscal Year 2019-20 Household Hazardous Waste Program Annual Report
(10-minute staff presentation)
Staff Recommendation: Receive the report.
November 19, 2020 Regular Board Meeting Agenda Packet- Page 3 of 152
b. Receive update on 2015 1 nformation Technology (IT) Master Plan and preview of
focus areas for developing a new IT Master Plan [Continued from November 5,
2020]
(15-minute staff presentation)
Staff Recommendation: Receive the update and provide input to staff.
13. General Manager-Announcements
a. Announcements - November 19, 2020
Staff Recommendation: Receive the announcements.
14. Counsel for the District
15. Secretary of the District
16. Board Members - Committee Minutes
a. November 2, 2020 - Real Estate, Environmental & Planning Committee - Chair
Pilecki and President McGill
b. November 3, 2020 -Administration Committee - Chair Williams and President
McGill
C. November 3, 2020 - Engineering & Operations Committee - Chair Nejedly and
Member Pilecki
Staff Recommendation: Receive the Committee minutes.
17. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Causey
Member Nejedly
Member Pilecki
Member Williams
President McGill
• November 16, 2020 - California Special Districts Association - Contra Costa
Chapter Meeting (CCSDA) (virtual)
• November 16-20, 2020 - California Public Employers Labor Relations
Association (CALPELRA) 2020 Annual Training Conference (virtual)
Staff Recommendation: Receive the reports and announcements.
18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
November 19, 2020 Regular Board Meeting Agenda Packet- Page 4 of 152
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
19. Ratify the General Manager's actions under Public Contract Code Section 22050
and Resolution 2020-002 to direct District forces and Mountain Cascade Inc. to perform
emergency work and repair a 30-inch diameter force main located on Bates Boulevard in
Orinda
(10-minute staff presentation)
Staff Recommendation (Motion and 4 Affirmative Votes Required): Ratify the
General Manager's actions under Public Contract Code Section 22050
and Resolution 2020-002 to direct District forces and Mountain Cascade Inc. to
perform emergency work and repair a 30-inch diameter force main located on
Bates Boulevard in Orinda.
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
20. Conference with Legal Counsel - existing litigation pursuant to Government Code Section
54956.9(d)(1):
• Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County
Superior Case No. C19-01012
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
November 19, 2020 Regular Board Meeting Agenda Packet- Page 5 of 152