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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 10-12-20 (As Amended) CENTRAL SAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA MICHAEL R.MCGILL President SANITARY DISTRICT TAD J P/LECKI REAL ESTATE, ENVIRONMENTAL President Pro Tem & PLANNING COMMITTEE PAULH.CAUSEY JAMES A.NEJEDLY DAVID R.WILLIAMS MINUTES (/4S Amended) PHONE: (925)228-9500 FAX: (925)372-0192 www.central.van.org Monday, October 12, 2020 9:00 a.m. 2N1 Floor Conference Room 5019 Imhoff Place Martinez, California (All attendees participated via videoconference) Committee: Chair Tad Pilecki Member Mike McGill Guest: Russell Driver, ARC Alternatives (left after Item 4.a.) Staff. Roger S. Bailey, General Manager (arrived during Item 4.a.) Kent Alm, District Counsel Katie Young, Secretary of the District Jean-Marc Petit, Director of Engineering and Technical Services Emily Barnett, Communication Services and Intergovernmental Relations Manager (arrived during Item 4.a.) Danea Gemmell, Planning and Development Services Division Manager Melody LaBella, Resource Recovery Program Manager Lori Schectel, Environmental and Regulatory Compliance Division Manager Paul Seitz, Collection System Operations Division Manager Jason DeGroot, Senior Engineer Dan Frost, Senior Engineer (left after Item 5.c.) Amanda Cauble, Associate Engineer Chris Carpenter, Community Affairs Representative Russell Leavitt, Engineering Assistant III Real Estate, Environmental & Planning Committee Minutes October 12, 2020 Page 2 1. Notice This meeting was held in accordance with the Brown Act as in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allowed attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. The agenda included instructions for options in which the public could participate in the meeting. 2. Call Meeting to Order Chair Pilecki called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Items for Committee Recommendation to Board a. Review draft Position Paper to conduct a public hearing at the November 5, 2020, Board meeting to consider awarding a Power Purchase Agreement to REC Solar Commercial Corporation and authorize the General Manager to execute the agreement for a solar photovoltaic system on Central San's Lagiss Property Mr. Driver reviewed the presentation included in the agenda material. Chair Pilecki inquired about the battery storage in the system and maintenance of the facilities. Mr. Driver stated that the District would use all the energy produced so storage was unnecessary. He also stated that none of the solar vendors included battery storage as part of their proposals and clarified that REC Solar will handle all maintenance in the fenced-off area around the solar facilities. Chair Pilecki requested that information be included in the final Position Paper. In response to Chair Pilecki, Mr. Driver stated that the prevailing wage requirement impacts could range from 3-10%. Chair Pilecki requested staff include an explanation of the fixed rates over the term of the PPA when presented to the Board. Ms. LaBella reviewed the remaining portion of the presentation regarding public outreach, the next steps in the procurement, and anticipated costs. She informed the Committee that Russ Leavitt received only one phone call regarding the project from a neighbor interested in leasing the property for Real Estate, Environmental & Planning Committee Minutes October 12, 2020 Page 3 baseball fields. Otherwise, no concerns were expressed nor were any comments received by the surrounding community. Member McGill expressed concern about making a recommendation to the Board to authorize the General Manager to enter into the Power Purchase Agreement until after the public hearing has been conducted. Mr. Alm stated that the Committee could recommend the Board conduct the public hearing and provide the Committee's position to advance with the staff recommendation subject to the public hearing. Mr. Petit expressed his appreciation for Ms. LaBella's and Mr. Leavitt's hard work and determination during this lengthy selection process. Chair Pilecki reiterated his request for the following items to be included in the final Position Paper and/or presentation: 1) maintenance and storage information; 2) the reason for choosing REC Solar due to the overall lower risk; 3) the alternative of purchasing the facility directly; and 4) a fixed-rate explanation over the course of the Power Purchase Agreement term. Mr. Alm reviewed Government Code Section 4217.12, which sets forth the ability to proceed with a project without accepting the lowest bidder but accepting the bidder who has the best interest of the public agency and the most significant savings from the Power Purchase Agreement. Chair Pilecki asked if the implementation schedule creates concerns for losing funding allocations. Mr. Driver stated that the Safe Harbor Act allows for three years to complete the project, so there is not a concern. COMMITTEE ACTION: Reviewed and recommended Board approval to conduct the public hearing b. Review draft Position Paper to adopt Resolution No. 2020- authorizing execution of an amendment to an existing sanitary sewer easement in the City of Lafayette, related to Job 6606, and authorizing staff to record documents with the Contra Costa County Recorder Chair Pilecki inquired why the Committee received Items 4 b-d as the Committee has never received these types of draft Position Papers in the past. Member McGill stated that he requested the General Manager bring all items to a Committee prior to going to the Board. Chair Pilecki stated that he believes this will create an added step for staff. The Committee came to the consensus that a Consent Calendar would be added to the Committee meetings in order for the Committees to be able to discuss an item, should they desire. Real Estate, Environmental & Planning Committee Minutes October 12, 2020 Page 4 COMMITTEE ACTION: Reviewed and recommended Board approval. C. Review draft Position Paper to adopt Resolution No. 2020- authorizing the execution of a real property agreement for the property located at 0 Livorna Road in Alamo, and authorizing staff to record documents with the Contra Costa County Recorder COMMITTEE ACTION: Reviewed and recommended Board approval. d. Review draft Position Paper to adopt Resolution No. 2020- authorizing the execution of a real property agreement for the property located at 40 Mariposa Lane in Orinda, and authorizing staff to record documents with the Contra Costa County Recorder COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Other Items a. Receive update regarding the use of renewable diesel in Collection System Operations (CSO) vehicles Mr. DeGroot reviewed the presentation included in the agenda materials and answered several technical questions from the Committee. Chair Pilecki stated that he was a full supporter of renewable diesel as long as the cost is within 10% of regular diesel. The benefits of converting to renewable diesel include, but are not limited to, reduction in greenhouse gases, impacts to the collection system crews, and longer shelf life. Mr. Petit advised that Marathon Refinery is converting to produce renewable fuel and will have renewable diesel in mid-2022. Ms. LaBella added that Phillips 66 in Rodeo is converting to renewable diesel as well. COMMITTEE ACTION: Received the update. b. Receive information on a Southern California study conducted on the exfiltration of sewer lines Ms. Schectel and Mr. Seitz reviewed the presentation included with agenda materials. This included an overview of exfiltration and the San Diego Investigative Order. There was a discussion during a recent Board meeting of the Bay Area Clean Water Agencies (BACWA) about a study being conducted in the San Francisco Bay Area and it was noted that BACWA is taking a cautious Real Estate, Environmental & Planning Committee Minutes October 12, 2020 Page 5 approach to a study as the San Francisco Bay Regional Water Quality Control Board has not shown interest and the BACW4 community would like to understand the outcomes of the San Diego approach. The California Association Sanitation Agencies (CASA) has created a repository of information as educational tools for its members'use. Member McGill asked if the wastewater agencies have a responsibility for anything other than infiltration. Mr. Seitz stated that their responsibilities are the same as ours regarding septic systems and laterals. Regarding illegal dumping, the District is supposed to do its best to have inspectors and methods to prevent illegal dumping. Member McGill inquired if the District is responsible for septic leakage. Mr. Alm advised that the District is not responsible if the leakage source is not a customer, but that topic has never been addressed. The District has a responsibility for sanitation in this county and the county health officials deal with re-permitting any private storage or treatment facility. Member McGill asked what Central San could do to be a leader in the industry. Mr. Seitz opined that Central San already is an industry leader and has a robust collection system renovation program. He stated that he believes the best way to stop exfiltration is to fix or replace the pipe. Member McGill asked if there are other issues in the study to be concerned about. Chair Pilecki agreed that the District has a robust maintenance program and has completed multiple projects regarding creek crossing and storm drain repair work. It was noted that that the District has been lining sewers for many years to try to improve flow and avoid infiltration and exfiltration. Mr. Bailey stated that the District will remain engaged in the discussions and try to find creative ways to be a part of a solution, if necessary. COMMITTEE ACTION: Received the update. C. Receive update on Dublin San Ramon Services District (DSRSD) - East Bay Municipal Utility District (EBMUD) Recycled Water Authority (DERWA) Temporary Wastewater Diversion Project Ms. Cauble reviewed the presentation included in the agenda material. The DSRSD led project is behind schedule. However, Mr. Petit stated that a component of the project completed by the District was the modification of a small pump and replacement of a variable frequency drive (VFD) that was completed in June 2020. Real Estate, Environmental & Planning Committee Minutes October 12, 2020 Page 6 In response to a question from Member McGill, Ms. Cauble stated that the District has received only one complaint from a San Ramon resident when the construction commenced, but there have been no further complaints. COMMITTEE ACTION: Received the update. d. Review proposed pilot Septic-to-Sewer Financing Program and discuss modifying the policy on Private Sewer Laterals Mr. Alm advised that the Septic-to-Sewer program had been previously discussed at the Engineering and Operations Committee; therefore, only the discussion of modification to the policy on private sewer laterals was appropriate for discussion at this meeting. Ms. Gemmell reviewed the portion of the presentation on the private sewer laterals. Member McGill stated that he felt comfortable exploring ideas to help homeowners with their sewer responsibilities. Chair Pilecki advised that he was comfortable with options F through I and suggested that discussions about the proposed Septic-to-Sewer(S2S) Financing Program should be separate from discussions toward developing a private sewer lateral policy. Mr. Bailey stated that the private sewer lateral presentation will go to the full Board in order to obtain an understanding of the Board's preferences regarding the array of options. COMMITTEE ACTION: Received the update. 6. Announcements None. 7. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items The Committee requested an update on all District-owned properties in addition to the leases of the buffer properties. COMMITTEE ACTION: Received the list and provided input to staff. Real Estate, Environmental & Planning Committee Minutes October 12, 2020 Page 7 8. Future scheduled meetings Monday, November 2, 2020 at 9:00 a.m. Monday, December 14, 2020 at 9:00 a.m. 9. Adjournment — at 11:00 a.m.